Clinical systems information request April 2024
Dear FOI Team,
I am writing to make an open government request for all the information to which I am entitled under the FOI Act 2000.
Please proved information regarding the following systems:
1. Analytics (PLICS)
2. BI & Data Warehousing
3. Cardiology
4. E-Rostering (staffing)
5. Integration Platform
6. Oncology
7. Pathology
8. Patient Administration System*
9. Pharmacy
10. Scheduling*
11. Theatres
12. Secondary Care Electronic Prescription Service (EPS)
* If your acute trust offers community services, please provide details of the Patient Administration System (PAS) and Scheduling systems used in both the community and acute settings.
Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department:
a) System type –
b) Supplier name –
c) System name –
d) Date installed –
e) Contract expiration –
f) Is this contract annually renewed? - Yes/No
g) Do you currently have plans to replace this system? - Yes/No
h) Procurement framework –
i) Other systems it integrates with? –
j) Total value of contract (£) –
k) Notes - e.g. we are currently out to tender
Please provide your answer in the above format for each system.
System definitions:
Analytics (PLICS): A business intelligence tool that provides patient level costing information, systematically analysing electronic patient data to monitor patient level costing (may include healthcare resource groups).
BI & Data Warehousing: Integrates data and information collected from various sources, e.g. electronic patient/health records, enterprise resource planning systems, radiology and lab databases, wearables etc, into one comprehensive database.
Cardiology: A specialist clinical information system is used for cardiology
E-Rostering (staffing): An electronic staff management tool that enables trusts to plan staffing requirements, report on enhanced hours, overtime, sickness, TOIL and annual leave. Common suppliers include Allocate Software.
Integration Platform: Software that supports the integration and interoperability of various clinical and management IT systems and services.
Oncology: An Oncology Information Management solution supports the multidisciplinary teams involved in the care of patients with cancer.
Pathology: The ability to send structured pathology/radiology results to GPs electronically.
Patient Administration System: These are the core enterprise systems, containing a Master Patient Index, used by NHS trusts to enable them to know when a patient has arrived, who they are, who they were seen by, what treatment they received and what happened to them. This core functionality, needed by every trust, covers admission, discharge and transfer.
Pharmacy: Pharmacy orders and stock control is managed electronically
Scheduling: Enterprise level systems that are designed to effectively and efficiently allocate resources (staff, equipment, treatment and even data) to patients at the necessary time and place. Systems in this area range from appointment booking, typically for clinic slots, through to far more sophisticated SAP-style resource allocation and scheduling systems.
Theatres: A specialist theatres system is used to manage patients and surgical procedures in theatres.
Secondary Care Electronic Prescription Service (EPS): This is a digital system designed to enable medication prescribing for patients in secondary care outpatient settings (outpatient e-prescribing). Specifically tailored for FP10 prescriptions, this service enables healthcare providers to electronically send prescriptions directly to community pharmacies for fulfilment. In contrast to inpatient e-prescribing, where prescriptions are managed by the e-hospital dispensary, secondary care EPS streamlines the process by seamlessly sending prescriptions from secondary care outpatient departments to community pharmacies, eliminating the reliance on paper prescriptions. Common providers of this system include Cleo Systems, EMIS, TPP, and Advanced.
Thank you for your time.
Yours faithfully,
Miss Georgina Kovacs
Dear Georgina,
We are writing to acknowledge receipt of your request for information
under the Freedom of Information Act 2000. Your request has been assigned
the following reference number 307/2023 please could you quote this
reference number in any future correspondence relating to your request.
We will endeavour to respond to your request at the earliest opportunity
within the statutory 20 working day time limit
Kind Regards
Diane Wraith
Admin Assistant
Communications and Engagement
Doncaster and Bassetlaw Teaching Hospitals
NHS Foundation Trust
T:01302 644246
E: [1][Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust request email]
══════════════════════════════════════════════════════════════════════════
From: Miss Georgina Kovacs <[FOI #1123763 email]>
Sent: 25 April 2024 16:46
To: WRAITH, Diane (DONCASTER AND BASSETLAW TEACHING HOSPITALS NHS
FOUNDATION TRUST) <[Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust request email]>
Subject: Freedom of Information request - Clinical systems information
request April 2024
[You don't often get email from
[FOI #1123763 email]. Learn why this is important
at [2]https://aka.ms/LearnAboutSenderIdentific... ]
This message originated from outside of NHSmail. Please do not click links
or open attachments unless you recognise the sender and know the content
is safe.
Dear FOI Team,
I am writing to make an open government request for all the information to
which I am entitled under the FOI Act 2000.
Please proved information regarding the following systems:
1. Analytics (PLICS)
2. BI & Data Warehousing
3. Cardiology
4. E-Rostering (staffing)
5. Integration Platform
6. Oncology
7. Pathology
8. Patient Administration System*
9. Pharmacy
10. Scheduling*
11. Theatres
12. Secondary Care Electronic Prescription Service (EPS)
* If your acute trust offers community services, please provide details of
the Patient Administration System (PAS) and Scheduling systems used in
both the community and acute settings.
Please enter 'No System Installed' or ‘No Department’ under supplier name
if your trust does not use the system or have the department:
a) System type –
b) Supplier name –
c) System name –
d) Date installed –
e) Contract expiration –
f) Is this contract annually renewed? - Yes/No
g) Do you currently have plans to replace this system? - Yes/No
h) Procurement framework –
i) Other systems it integrates with? –
j) Total value of contract (£) –
k) Notes - e.g. we are currently out to tender
Please provide your answer in the above format for each system.
System definitions:
Analytics (PLICS): A business intelligence tool that provides patient
level costing information, systematically analysing electronic patient
data to monitor patient level costing (may include healthcare resource
groups).
BI & Data Warehousing: Integrates data and information collected from
various sources, e.g. electronic patient/health records, enterprise
resource planning systems, radiology and lab databases, wearables etc,
into one comprehensive database.
Cardiology: A specialist clinical information system is used for
cardiology
E-Rostering (staffing): An electronic staff management tool that enables
trusts to plan staffing requirements, report on enhanced hours, overtime,
sickness, TOIL and annual leave. Common suppliers include Allocate
Software.
Integration Platform: Software that supports the integration and
interoperability of various clinical and management IT systems and
services.
Oncology: An Oncology Information Management solution supports the
multidisciplinary teams involved in the care of patients with cancer.
Pathology: The ability to send structured pathology/radiology results to
GPs electronically.
Patient Administration System: These are the core enterprise systems,
containing a Master Patient Index, used by NHS trusts to enable them to
know when a patient has arrived, who they are, who they were seen by, what
treatment they received and what happened to them. This core
functionality, needed by every trust, covers admission, discharge and
transfer.
Pharmacy: Pharmacy orders and stock control is managed electronically
Scheduling: Enterprise level systems that are designed to effectively and
efficiently allocate resources (staff, equipment, treatment and even data)
to patients at the necessary time and place. Systems in this area range
from appointment booking, typically for clinic slots, through to far more
sophisticated SAP-style resource allocation and scheduling systems.
Theatres: A specialist theatres system is used to manage patients and
surgical procedures in theatres.
Secondary Care Electronic Prescription Service (EPS): This is a digital
system designed to enable medication prescribing for patients in secondary
care outpatient settings (outpatient e-prescribing). Specifically tailored
for FP10 prescriptions, this service enables healthcare providers to
electronically send prescriptions directly to community pharmacies for
fulfilment. In contrast to inpatient e-prescribing, where prescriptions
are managed by the e-hospital dispensary, secondary care EPS streamlines
the process by seamlessly sending prescriptions from secondary care
outpatient departments to community pharmacies, eliminating the reliance
on paper prescriptions. Common providers of this system include Cleo
Systems, EMIS, TPP, and Advanced.
Thank you for your time.
Yours faithfully,
Miss Georgina Kovacs
-------------------------------------------------------------------
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Dear FOI Team,
I hope this meets you well.
Do you know when I might receive a response to this request regarding your Clinical systems, originally sent on 25th April 2024?
If you require any clarification, please do not hesitate to let me know.
Kind regards,
Georgina Kovacs
Hi Georgina,
I have attached the responses to your request above, I am just waiting for
the final bits to be added to the Integration system which I will forward
over as soon as I receive them
Kind Regards
Diane Wraith
Admin Assistant
Communications and Engagement
Doncaster and Bassetlaw Teaching Hospitals
NHS Foundation Trust
T 01302 644246
E [Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust request email]
══════════════════════════════════════════════════════════════════════════
From: Miss Georgina Kovacs <[FOI #1123763 email]>
Sent: 30 May 2024 11:56
To: WRAITH, Diane (DONCASTER AND BASSETLAW TEACHING HOSPITALS NHS
FOUNDATION TRUST) <[Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust request email]>
Subject: Re: Freedom of Information request - Clinical systems information
request April 2024
[You don't often get email from
[FOI #1123763 email]. Learn why this is important
at [1]https://aka.ms/LearnAboutSenderIdentific... ]
This message originated from outside of NHSmail. Please do not click links
or open attachments unless you recognise the sender and know the content
is safe.
Dear FOI Team,
I hope this meets you well.
Do you know when I might receive a response to this request regarding your
Clinical systems, originally sent on 25th April 2024?
If you require any clarification, please do not hesitate to let me know.
Kind regards,
Georgina Kovacs
Dear Georgina,
Please find attached our response to your Freedom of Information request.
Kind Regards
Diane Wraith
Admin Assistant
Communications and Engagement
Doncaster and Bassetlaw Teaching Hospitals
NHS Foundation Trust
T:01302 644246
E: [1][Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust request email]
Dear FOI Team,
Thank you for the reply.
Could you clarify if you still use Activity Manager from Allocate Software as your E-Rostering (staffing) system. If yes, please provide the contract end date?
Could you clarify if you still use HealthMedics from Allocate Software as your E-Rostering (staffing) system? If yes, please provide the contract end date?
Could you clarify if you still use MedicOnduty from Allocate Software as your E-Rostering (staffing) system? If yes, please provide the contract end date?
Could you clarify if you still use Employee Online from Allocate Software as your E-Rostering (staffing) system? If yes, please provide the contract end date?
Yours sincerely,
Miss Georgina Kovacs
Dear Georgina,
Please find attached our response to your Freedom of Information request.
Kind Regards
Diane Wraith
Admin Assistant
Communications and Engagement
Doncaster and Bassetlaw Teaching Hospitals
NHS Foundation Trust
T:01302 644246
E: [1][Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust request email]
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