Dear FOI Team,

I am writing to make an open government request for all the information to which I am entitled under the FOI Act 2000.
Please provide information regarding the following systems:

1. Adult (working age) services
2. BI & Data Warehousing
3. Child and Adolescent Mental Health Services (CAMHS)
4. Eating disorders
5. ePOA
6. Electronic Care Programme Approach (eCPA)
7. E-rostering
8. Learning disabilities
9. Main Community System
10. Older Adults
11. Statutory reporting

Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department:
a) System type –
b) Supplier name -
c) System name -
d) Date installed -
e) Contract expiration -
f) Is this contract annually renewed? - Yes/No
g) Do you currently have plans to replace this system? - Yes/No
h) Procurement framework -
i) Other systems it integrates with? –
j) Total value of contract (£) –
k) Notes - e.g. we are currently out to tender

Please provide your answer in the above format for each system.

System definitions:

Adult (working age) services: This may be an independent system for managing these patients, or it may be part of the trust's EPR functionality.

BI & Data Warehousing: Integrates data and information collected from various sources, e.g. electronic patient/health records, enterprise resource planning systems, radiology and lab databases, wearables etc, into one comprehensive database

Child and Adolescent Mental Health Services (CAMHS): is a broad term for all services that work with children and young people who have difficulties with their emotional or behavioural wellbeing.

Eating disorders: This may be an independent system for managing these patients, or it may be part of the trust's EPR functionality.

ePOA: A digital platform/app that streamlines the pre-operative assessment process, replacing traditionally paper-based tasks with electronic data collection for efficiency. It allows patients to provide essential information online before their hospital visit and engage in a structured assessment, often with a nurse, to ensure a smooth and efficient preparation for surgery. Some suppliers include, AireLogic, Definition Health, OpenMedical.

Electronic Care Programme Approach (eCPA): The system is designed to improve the quality of information in CPA care plans and, for the first time, to enable the rapid and standardised adoption of evidence-based good practice.

E-rostering: An electronic staff management tool that enables trusts to plan staffing requirements, report on enhanced hours, overtime, sickness, TOIL and annual leave.

Learning disabilities: This may be an independent system for managing these patients, or it may be part of the trust's EPR functionality.

Main Community System: A main community system is a software system that supports the delivery of community health services by enabling electronic patient records (EPR) and case management. Civica Paris and Servelec Rio are examples of main community systems. They help to improve patient outcomes by providing a single view of patient information, supporting multi-disciplinary team working, integrated health and social care services, and online and offline mobile working.

Older Adults: This may be an independent system for managing these patients, or it may be part of the trust's EPR functionality.

Statutory reporting: Simple BI producing Statutory Returns which need to be made to Central Government – e.g. PBR, MHMDS, CDS, HES, NDTMS – as appropriate to commissioned clinical services. Typically, these are contained within the ROCR (Register of Central returns) and have been through an approved “gateway” process.

Thank you for your time.

Yours faithfully,
Miss Georgina Kovacs

Dear FOI Team,

I hope this meets you well.
Do you know when we might receive a response to this request regarding your Trust’s Clinical systems (list below), originally sent on 08/12/2023?

1. Adult (working age) services
2. BI & Data Warehousing
3. Child and Adolescent Mental Health Services (CAMHS)
4. Eating disorders
5. ePOA
6. Electronic Care Programme Approach (eCPA)
7. E-rostering
8. Learning disabilities
9. Main Community System
10. Older Adults
11. Statutory reporting

Yours sincerely,
Miss Georgina Kovacs

Dear FOI Team,

I have not recieved a confirmation e-mail. Please see below my original request:

"I am writing to make an open government request for all the information to which I am entitled under the FOI Act 2000.
Please provide information regarding the following systems:

1. Adult (working age) services
2. BI & Data Warehousing
3. Child and Adolescent Mental Health Services (CAMHS)
4. Eating disorders
5. ePOA
6. Electronic Care Programme Approach (eCPA)
7. E-rostering
8. Learning disabilities
9. Main Community System
10. Older Adults
11. Statutory reporting

Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department:
a) System type –
b) Supplier name -
c) System name -
d) Date installed -
e) Contract expiration -
f) Is this contract annually renewed? - Yes/No
g) Do you currently have plans to replace this system? - Yes/No
h) Procurement framework -
i) Other systems it integrates with? –
j) Total value of contract (£) –
k) Notes - e.g. we are currently out to tender

Please provide your answer in the above format for each system.

System definitions:

Adult (working age) services: This may be an independent system for managing these patients, or it may be part of the trust's EPR functionality.

BI & Data Warehousing: Integrates data and information collected from various sources, e.g. electronic patient/health records, enterprise resource planning systems, radiology and lab databases, wearables etc, into one comprehensive database

Child and Adolescent Mental Health Services (CAMHS): is a broad term for all services that work with children and young people who have difficulties with their emotional or behavioural wellbeing.

Eating disorders: This may be an independent system for managing these patients, or it may be part of the trust's EPR functionality.

ePOA: A digital platform/app that streamlines the pre-operative assessment process, replacing traditionally paper-based tasks with electronic data collection for efficiency. It allows patients to provide essential information online before their hospital visit and engage in a structured assessment, often with a nurse, to ensure a smooth and efficient preparation for surgery. Some suppliers include, AireLogic, Definition Health, OpenMedical.

Electronic Care Programme Approach (eCPA): The system is designed to improve the quality of information in CPA care plans and, for the first time, to enable the rapid and standardised adoption of evidence-based good practice.

E-rostering: An electronic staff management tool that enables trusts to plan staffing requirements, report on enhanced hours, overtime, sickness, TOIL and annual leave.

Learning disabilities: This may be an independent system for managing these patients, or it may be part of the trust's EPR functionality.

Main Community System: A main community system is a software system that supports the delivery of community health services by enabling electronic patient records (EPR) and case management. Civica Paris and Servelec Rio are examples of main community systems. They help to improve patient outcomes by providing a single view of patient information, supporting multi-disciplinary team working, integrated health and social care services, and online and offline mobile working.

Older Adults: This may be an independent system for managing these patients, or it may be part of the trust's EPR functionality.

Statutory reporting: Simple BI producing Statutory Returns which need to be made to Central Government – e.g. PBR, MHMDS, CDS, HES, NDTMS – as appropriate to commissioned clinical services. Typically, these are contained within the ROCR (Register of Central returns) and have been through an approved “gateway” process.

Thank you for your time."

Yours sincerely,
Miss Georgina Kovacs