Dear FOI Team,

I am writing to make an open government request for all the information to which I am entitled under the FOI Act 2000.

Please provide information regarding the following systems:
1. Document Management
2. ePOA
3. EPR
4. Finance
5. Finance BI and analytics system
6. HR
7. Maternity
8. Pathology PACS
9. Payroll
10. Population health management
11. Procurement Software
12. Voice recognition

Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department:
a) System type –
b) Supplier name -
c) System name -
d) Date installed -
e) Contract expiration -
f) Is this contract annually renewed? - Yes/No
g) Do you currently have plans to replace this system? - Yes/No
h) Procurement framework -
i) Other systems it integrates with? –
j) Total value of contract (£) –
k) Notes - e.g. we are currently out to tender

Please provide your answer in the above format for each system.

System definitions:
Document Management: Converts records into electronic format so that they can be viewed, moved around, and managed electronically on screen. Acts as a live filing system.

ePOA: ePOA, short for Electronic Pre-Operative Assessment, is a digital tool that streamlines the pre-surgery assessment process, replacing traditionally paper-based administrative tasks with electronic data collection for efficiency. Some suppliers include, AireLogic, Definition Health, OpenMedical.

EPR: An electronic patient/health record is an electronic record of periodic health care of a single individual, provided mainly by one institution. A digital version of a patient's paper chart.

Finance: This is a financial management and accounting solution used alongside HR software. Suppliers here include Unit4.

Finance BI and analytics system: Tools used for transforming and analysing financial and related data sets.

Maternity: It is the specialist maternity system in use for maternity care.

Pathology PACS: Software for digital storage and management of pathology images, like tissue samples and slides, to aid healthcare analysis and to enhance efficiency and accuracy of pathological examinations.

Population health management: Population health management platforms cover the set of IT capabilities and related services that enable provider organizations to manage populations of patients and achieve the specific quality, cost and experience goals.

Procurement Software: Procurement software is a business software that allows enterprises to automate their entire source-to-pay cycle. Right from analysing and managing spends to contract management and making invoice payments.

Voice recognition: Identifies and translates spoken words into text. Used to complete tasks or transcribe documents.

Thank you for your time.

Yours faithfully,
Miss Georgina Kovacs

Dear FOI Team,

Thank you for your response to our Freedom of Information Request, dated 06/09/2023.
We understand the challenges posed by the extensive nature of our request. To facilitate the process, we would like to refine our request and cut down the number of systems. We kindly request that you provide information for a subset of the systems listed in our original request. Specifically, we are interested in obtaining data for the following systems:
1. Electronic Pre-Operative Assessment (ePOA)
2. EPR
3. Finance
4. HR
5. Payroll
6. Procurement Software

For these systems, please provide the relevant details as previously outlined in our initial request.
We believe that focusing on these select systems will help streamline the process and ensure compliance with the appropriate limit. If any of the information requested is readily available or can be provided without exceeding the appropriate limit, we kindly request your assistance in furnishing it. They have been listed in order or importance, in case you cannot provide responses for all of the systems.

Your cooperation in this matter is greatly appreciated, and we look forward to receiving the requested information at your earliest convenience. Should you require any further clarification or have any questions, please do not hesitate to reach out to us.
Thank you for your attention to this matter.

Kind regards,
Miss Georgina Kovacs