Clinical systems information request August

Miss G Kovacs made this Freedom of Information request to Grampian Health Board as part of a batch sent to 27 authorities Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was partially successful.

Dear FOI Team,

I am writing to make an open government request for all the information to which I am entitled under the FOI Act 2000.

Please proved information regarding the following systems:
1. Clinical noting
2. EPR
3. Finance
4. Finance BI and analytics system
5. Genomics platform
6. HR
7. Patient Engagement Portal
8. Payroll
9. Population health management
10. Procurement Software
11. Video Consultation
12. Virtual Wards

Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department:
a) System type –
b) Supplier name -
c) System name -
d) Date installed -
e) Contract expiration -
f) Is this contract annually renewed? - Yes/No
g) Do you currently have plans to replace this system? - Yes/No
h) Procurement framework -
i) Other systems it integrates with? –
j) Total value of contract (£) –
k) Notes - e.g. we are currently out to tender

Please provide your answer in the above format for each system.

System definitions:
Clinical noting: A clinical noting documentation system that enables the electronic recording, storage and retrieval recording of patient medical records related to a patient’s diagnosis and care during an inpatient hospital visit or encounter.

EPR: An electronic patient/health record is an electronic record of periodic health care of a single individual, provided mainly by one institution. A digital version of a patient's paper chart.

Finance: This is a financial management and accounting solution used alongside HR software. Suppliers here include Unit4

Finance BI and analytics system: Tools used for transforming and analysing financial and related data sets.

Genomics platform: Collects and stores genome data.

Patient Engagement Portal: It is a digital platform used by healthcare providers across the system to securely share data and interact with patients/carers to better support/manage patient's health and wellbeing.

Population Health Management: Population health management platforms cover the set of IT capabilities and related services that enable provider organizations to manage populations of patients and achieve the specific quality, cost and experience goals.

Procurement Software: Procurement software is a business software that allows enterprises to automate their entire source-to-pay cycle. Right from analysing and managing spends to managing contracts and making invoice payments.

Video Consultation: Is a system that is used when a patient speaks to a doctor or healthcare professional using the video camera in their smartphone, tablet or computer.

Virtual Wards: Virtual wards, also known as virtual care wards or hospital-at-home programs, are healthcare models that aim to provide hospital-level care to patients in their own homes. These programs typically utilise telehealth technologies, hardware, and remote monitoring systems to deliver medical care and supervision to patients who would otherwise require hospitalization. Please list the different hardware and systems used.

Thank you for your time.

Yours faithfully,
Miss G Kovacs

GRAM Foi, Grampian Health Board

 OFFICIAL

Dear G Kovacs,

 

Freedom of Information (Scotland) Act 2002

 

Thank you for your email dated 11 August 2023. requesting information
regarding clinical systems. We have recorded this request and are
currently processing it in accordance with the Freedom of Information
(Scotland) Act 2002.

 

A response to your request for information is due by 8 September 2023.
Please allow for delivery time.

 

We will contact you again in due course.

Best wishes,

 

Hollie

Hollie Baxter

Information Governance Officer

Information Governance Team

 

NHS Grampian

Rosehill House

Cornhill Road

Aberdeen

AB25 2ZG

 

Phone: 01224 551319

[NHS Grampian request email]

 

OFFICIAL

 

 

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This email is intended for the named recipient only. If you have received
it by mistake,
please (i) contact the sender by email reply; (ii) delete the email from
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Dear FOI Team,

I hope this meets you well.
Do you know when we might receive a response to this request regarding your Trust’s systems (list below), originally sent on 11/08/2023?
1. Clinical noting
2. EPR
3. Finance
4. Finance BI and analytics system
5. Genomics platform
6. HR
7. Patient Engagement Portal
8. Payroll
9. Population health management
10. Procurement Software
11. Video Consultation
12. Virtual Wards

Yours sincerely,
Miss Georgina Kovacs

GRAM Foi, Grampian Health Board

2 Attachments

Dear Ms Kovacs

Please find attached response to your request.

I apologise for the delay due to getting all the responses back from many
individual departments.

Regards

Chris

Chris Morrice

Senior Information Governance Officer

NHS Grampian

Rosehill House

ARI

AB25 2ZG

Email: christopher.[email address]

 

 

--------------------------------------------------------------------------------------------------------------------------------------------------------
This email is intended for the named recipient only. If you have received
it by mistake,
please (i) contact the sender by email reply; (ii) delete the email from
your system; .
and (iii) do not copy the email or disclose its contents to anyone.

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Dear FOI Team,

Thank you for your reply.

Could you clarify if you still use Agilent Sureprint G3 on a rolling contact as your Genomics platform?

Yours sincerely,
Miss Georgina Kovacs

GRAM Foi, Grampian Health Board

Dear Ms Kovacs

It would appear not.

Information from our Genetics Lead is:

'A FileMaker Pro database is used to hold interpreted genomics data. There is no contract and it was built in our laboratory.
Plans for replacement are part of the national laboratory LIMS procurement.'

Regards

Chris

Chris Morrice
Senior Information Governance Officer
NHS Grampian
Rosehill House
ARI
AB25 2ZG

Email: [email address]

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