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Cleaning Contract

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Dear FOI Team,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

Provision of Cleaning Services at Aldern House, Bakewell,
https://www.contractsfinder.service.gov....

The details we require are:
• What are the contractual performance KPI's for this contract?
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours sincerely

Mr Paul Edwards

customer.service@peakdistrict.gov.uk, Peak District National Park Authority

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Thank you for your understanding, support and cooperation.

From: [FOI #978052 email]
Sent: 04/05/2023 12:21:42 +01:00
To: [Peak District National Park Authority request email]
Subject: Freedom of Information request - Cleaning Contract

Dear FOI Team, I would be most grateful if you would provide me, under the
Freedom of Information Act, details in respect to the contract below.
Provision of Cleaning Services at Aldern House, Bakewell,
https://linkscan.io/scan/ux/aHR0cHM6Ly93...
The details we require are: • What are the contractual performance KPI's
for this contract? • Suppliers who applied for inclusion on each
framework/contract and were successful & not successful at the PQQ & ITT
stages • Actual spend on this contract/framework (and any sub lots), from
the start of the contract to the current date • Start date & duration of
framework/contract? • Could you please provide a copy of the
service/product specification given to all bidders for when this contract
was last advertised? • Is there an extension clause in the
framework(s)/contract(s) and, if so, the duration of the extension? • Has
a decision been made yet on whether the framework(s)/contract(s) are being
either extended or renewed? • Who is the senior officer (outside of
procurement) responsible for this contract? Thank you for your help. Yours
sincerely Mr Paul Edwards
------------------------------------------------------------------- Please
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show quoted sections

PDNPA Customer Services, Peak District National Park Authority

2 Attachments

Peak District National Park Authority

Tel: 01629 816200

E-mail:
[Peak District National Park Authority request email]

Web: www.peakdistrict.gov.uk

Aldern House. Baslow Road. Bakewell.
Derbyshire. DE45 1AE

 
   
SENT BY EMAIL Your ref:  

[FOI #978052 email] Our ref:   
PE\2023\ENQ\47838
 
Date:      05 May
2023

 

 

Dear Mr Paul Edwards

 

Thank you for your request for information dated 04 May 2023*. Your
request has been logged and is being dealt with under the Freedom of
Information Act 2000.

 

If we can meet your request we will send you the information within 20
working days and certainly no later than 31 May 2023. If we are unable to
release the information, in part or in its entirety, we will contact you
and explain why.

 

We do not normally charge for providing information in response to
requests, however, there are some circumstances under which we may ask for
payment and this is permitted under the Act/Regulations. We will always
advise you in advance if a charge is to be made.

 

If you have any queries about this correspondence please contact me
quoting the reference number above. Further details about Freedom of
Information can be found at [1]https://ico.org.uk/.

 

Yours sincerely

 

Michele Sarginson

Records Manager and DPO

01629 816278

[email address]

 

┌────────────────────────────────────────────────────────────────────────┐
│*Information Requested - please note that information received on a │
│weekend day or Bank Holiday, will be logged as having been received on │
│the next working day. │
├────────────────────────────────────────────────────────────────────────┤
│  │
│ │
│Under the Freedom of Information Act, details in respect to the contract│
│below. │
│ │
│Provision of Cleaning Services at Aldern House, Bakewell- │
│ │
│o What are the contractual performance KPI's for this contract? │
│ │
│o Suppliers who applied for inclusion on each framework/contract and │
│were successful & not successful at the PQQ & ITT stages o Actual spend │
│on this contract/framework (and any sub lots), from the start of the │
│contract to the current date o Start date & duration of │
│framework/contract? │
│ │
│o Could you please provide a copy of the service/product specification │
│given to all bidders for when this contract was last advertised? │
│ │
│o Is there an extension clause in the framework(s)/contract(s) and, if │
│so, the duration of the extension? │
│ │
│o Has a decision been made yet on whether the framework(s)/contract(s) │
│are being either extended or renewed? │
│ │
│o Who is the senior officer (outside of procurement) responsible for │
│this contract? │
│ │
│  │
└────────────────────────────────────────────────────────────────────────┘

 

 

 

 

 

 

show quoted sections

Sarginson Michele, Peak District National Park Authority

9 Attachments

Peak District National Park Authority

Tel: 01629 816200

E-mail: [Peak District National Park Authority request email]

Web: www.peakdistrict.gov.uk

Aldern House. Baslow Road. Bakewell. Derbyshire.
DE45 1AE

 
   
SENT BY EMAIL Your ref:  

[FOI #978052 email] Our ref:   
PE\2023\ENQ\47838

Date:      24 May 2023

 

 

 

Dear Paul

 

Thank you for your request for information received on 4^th May. Your
request has been logged and dealt with under the Freedom of Information
Act 2000 (FOI).

 

I have now reviewed your request and can confirm that we hold relevant
information. Please see responses below:

 

Provision of cleaning services at Aldern House, Bakewell:

 

·         What is the contractual performance KPI's for this contract?

Please see Extract Clause 8 document attached

 

·         Suppliers who applied for inclusion on each framework/contract
and were successful & not successful at the PQQ & ITT stages*

Lindsay Phillips Property Care Ltd – successful tender, awarded contract

Derbyshire County Council

DCS Cleaning Solutions

Far 365

Express Contract Cleaners Ltd

Solutions 2

Ideal Cleaning Services Ltd

*Please note the services were tendered as a single standalone contract,
not a framework

 

·         Actual spend on this contract/frameworks (and any sub lots),
from the start of the contract to the current date.

The value of the contract is £39,980 per annum exclusive of VAT.  There is
a provision in the contract for a labour costs increase on each
anniversary of the contract/variations and therefore on 31/10/2020 it was
increased to £40,842.24 and on 01/04/2022 was increased to £46,874.22

 

·         Start date and duration of framework/contract

06/05/2019 – 05/05/2024

 

 

 

·         Copy of the service/product specification given to all bidders
for when this contract was last advertised.

See attached 05 Appendix A Schedule 1 – Cleaning Specification 2017 and 05
Appendix B Schedule 2 – Cleaning Routine Frequency 2017

 

·         Is there any extension clause in the framework(s)/contract(s)
and if so, the duration of the extension?

The contract permits an extension of up to 12 months, by agreement between
the parties.

 

·         Has a decision been made yes on whether framework(s)/contract(s)
are being either extended or renewed?

No

 

·         Who is the senior officer (outside of procurement) responsible
for this contract?

Matthew Freestone, Corporate Property Team Manager

Martin Hill, Facilities Manager (manages the contract on a day-to-day
basis).

 

I hope that the information provided is helpful but if you have any
further queries then please do not hesitate to contact me quoting the
reference number above in your correspondence.

 

If you are unhappy with the way in which we have handled your request, you
have a right to an internal review through our complaints procedure.
Please email [1][email address].

Requests for reviews should be made within three months of the date of our
response. If you are not satisfied with the outcome of the internal
review, you have a right of appeal to the

Information Commissioner (ICO). Requests for reviews by the ICO must be
made within three months of the conclusion of an internal review by the
Authority

 

Yours sincerely

 

[2]Michele Sarginson - Work Signature

Michele Sarginson

Records Manager and DPO

01629 816278

[email address]

 

 

Michele Sarginson
Records Manager and Data Protection Officer
01629 816278
[email address]

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Peak District National Park Authority, Aldern House, Baslow Road,
Bakewell, DE45 1AE. Phone:01629 816200

show quoted sections

 

 

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We don't know whether the most recent response to this request contains information or not – if you are Paul Edwards please sign in and let everyone know.