Dear Ann-Marie Williams,

FREEDOM OF INFORMATION ACT 2000 (FOIA) - REQUEST FOR INFORMATION

The City of London (CoL) acknowledges receipt of your request for information of 11 August 2021.

Public authorities are required to respond to requests within the statutory timescale of 20 working days beginning from the first working day after they receive a request. The Act does not always require public authorities to disclose the information which they hold.

The FOIA applies to the CoL as a local authority, police authority and port health authority. The CoL is the local and police authority for the "Square Mile", ie the historic City of London, and not for London as a whole. Please see the following page containing a link to a map (City of London - Interactive Mapping), which shows the local authority area covered by the CoL:
https://www.mapping.cityoflondon.gov.uk/...

The CoL does have some functions, including Port Health Authority functions, which extend beyond the City boundary. For further information please see: www.cityoflondon.gov.uk.

Yours sincerely,

Information Officer
Comptroller & City Solicitor's Department
City of London
Tel: 020-7332 1243
www.cityoflondon.gov.uk

show quoted sections

Dear Ann-Marie Williams,

FREEDOM OF INFORMATION ACT 2000 (FOIA) - INFORMATION REQUEST

Following your request for information of 11 August 2021 and our
acknowledgement on the same date, the City of London (CoL) responds as
follows:

City of London – Architectural Framework

 1. Suppliers who applied for inclusion on each framework/contract and
were successful & not successful at the PQQ & ITT stages?

We have not finalised the Selection Questionnaire (SQ) stage as yet and at
this point cannot confirm the suppliers progressing to ITT.

 2. Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date?

Due to the awarded status, no contracts have been let. However the
advertised estimate value for the duration (4 years) and across 4 lots
will be £20,000,000.

 3. Start date & duration of framework/contract?

The Start date is yet to be determined, however the duration will be 4
years only.

 4. Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

There will be specific specifications advertised for each requirement, the
scope included in the Framework for Architectural Services is as follows.

This Framework will have 4 Lots, 10 bidders for each Lot carried forward
from the SQ Stage will bid for each lot which will be tendered
individually, the maximum number consultants selected will be 6 per lot.

The City occupies and operates accommodation that exceeds over 800
properties at the following geographical locations:

•             Square Mile

•             West End

•             East London

•             North London

•             Epping Forest

•             Buckinghamshire

•             Surrey

•             Heathrow

•             Thames estuary

That accommodation includes corporate offices, school, housing, police,
income generating investment property, market and commercial, theatre and
concert hall spaces and other individual property assets associated with
City Open Spaces and built environment at locations across wider London
region.

The City owns and manages several housing estates most of which are
outside the Square Mile.  The City has in place a policy to deliver 3,700
new homes over the next ten years.  The policy has identified plans to
develop around 700 new homes on the Corporation’s existing social housing
estates and a further 3,000 homes on other sites owned by the Corporation.

The City carries out projects associated with its estate and is putting in
place a Framework for Architects to design those projects.  This framework
is suitable for SMEs who will be able to provide a personal, high quality,
adaptable and agile services and have experience of working on similar
project types and values.  There will be four bands of projects:

•             Lot 1:     Architectural services for projects with a
construction value up to £6 million

•             Lot 2:     Architectural services for projects with a
construction value over £6 million

•             Lot 3:     Architectural services for interior fit out type
projects

•             Lot 4:     Architectural services for historic and
conservation projects

No more than six consultants will be appointed to each Lot.  Bidders may
tender for all lots, but Consultants will be appointed to no more than two
lots.

It is estimated that the framework will be in place in February 2021 and
will run for a period of 4 years.

The total value of spend which may arise for the Consultancy services over
the life of the Framework is based on an estimated fee value as indicated
below ‘Works Projects’ per annum for the life of the framework.  These
values are not guaranteed, will vary on annual basis depending on the
City’s programme of works and available funding.

The Service will be for construction projects.

By the nature of the City’s Estate the type of projects undertaken are
quite varied and could include new build and refurbishment including works
to existing buildings and offices, corporate properties, education,
housing and infrastructure including the City’s bridges.

 5. Is there an extension clause in the framework(s)/contract(s) and, if
so, the duration of the extension?

It is envisaged the framework will not be extended past its 4 year usual
tenure as special dispensation is sought.

 6. Has a decision been made yet on whether the framework(s)/contract(s)
are being either extended or renewed?

It is envisaged the framework will not be extended past its 4 year usual
tenure as special dispensation is sought. A decision will be made on
retendering the Framework toward the end of its tenure.

 7. Who is the senior officer (outside of procurement) responsible for
this contract?

Currently the contract will be managed by the City Procurement Team.
Individual contracts through the framework will be managed locally within
the client teams.

We hope this response is of some assistance.

If you wish to make a complaint about the way the CoL has managed your
enquiry, please make your complaint in writing to email address;
[1][email address]. For a link to the CoL’s FOI
complaints procedure, please visit the following page:
[2]www.cityoflondon.gov.uk/Feedback, at the end of which is located the
FOI complaints procedure. If, having used the CoL’s FOI Complaints
Procedure, you are still dissatisfied, you may request the Information
Commissioner to investigate. Please contact: Information Commissioner,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Telephone:
(01625) 545700.  Website: [3]http://www.ico.org.uk/.

The FOIA applies to the CoL as a local authority, police authority and
port health authority; and to the Guildhall School of Music and Drama
(GSMD), which it manages. Subject to any other statutory provisions
requiring the CoL to disclose information, release of information outside
the scope of the Act is subject to the discretion of the CoL.

The CoL holds the copyright in this communication. Its supply does not
give a right to re-use in a way that would infringe that copyright, for
example, by making copies, publishing and issuing copies to the public or
to any other person. Brief extracts of any of the material may be
reproduced under the fair dealing provisions of the Copyright, Designs and
Patents Act 1988 (sections 29 and 30) for the purposes of research for
non-commercial purposes, private study, criticism, review and news
reporting, subject to an acknowledgement of the copyright owner.

Yours sincerely,

Access to Information Network Representative

City Procurement

Chamberlain’s Department

City of London

THIS E-MAIL AND ANY ATTACHED FILES ARE CONFIDENTIAL AND MAY BE LEGALLY
PRIVILEGED. If you are not the addressee, any disclosure, reproduction,
copying, distribution or other dissemination or use of this communication
is strictly prohibited. If you have received this transmission in error
please notify the sender immediately and then delete this e-mail.
Opinions, advice or facts included in this message are given without any
warranties or intention to enter into a contractual relationship with the
City of London unless specifically indicated otherwise by agreement,
letter or facsimile signed by a City of London authorised signatory. Any
part of this e-mail which is purely personal in nature is not authorised
by the City of London. All e-mail through the City of London's gateway is
potentially the subject of monitoring. All liability for errors and
viruses is excluded. Please note that in so far as the City of London
falls within the scope of the Freedom of Information Act 2000 or the
Environmental Information Regulations 2004, it may need to disclose this
e-mail. Website: http://www.cityoflondon.gov.uk

References

Visible links
1. mailto:[email address]
2. https://gbr01.safelinks.protection.outlo...
3. https://gbr01.safelinks.protection.outlo...