Cecil Jones Academy Staffing List
Dear Loxford School, Ilford,
School Request relates to: Cecil Jones Academy, Southend on Sea.
1) Please provide your full Teacher Staff List with job positions of each staff member including any additional areas of responsibility alongside their name.
2) Please provide your full Associate Staffing List with job titles/positions for each member of staff.
Yours faithfully,
Alison Melville
Dear Alison,
Please see attached for a letter from Cecil Jones Academy (Loxford School
Trust) regarding your Freedom of Information Request.
The letter concerns requests for points of clarity.
Regards,
Joel
Joel Glassman
Director of People
Loxford School Trust
T: 020 8514 4666
E: [email address]
══════════════════════════════════════════════════════════════════════════
From: Loxford School of Science and Technology <[Loxford School, Ilford request email]>
Sent: 23 February 2023 11:08
To: Joel Glassman <[email address]>
Subject: Fw: Freedom of Information request - Cecil Jones Academy Staffing
List
══════════════════════════════════════════════════════════════════════════
From: Alison Melville <[FOI #953915 email]>
Sent: 23 February 2023 10:53
To: Loxford School of Science and Technology <[Loxford School, Ilford request email]>
Subject: Freedom of Information request - Cecil Jones Academy Staffing
List
[You don't often get email from
[FOI #953915 email]. Learn why this is important at
[1]https://aka.ms/LearnAboutSenderIdentific... ]
Dear Loxford School, Ilford,
School Request relates to: Cecil Jones Academy, Southend on Sea.
1) Please provide your full Teacher Staff List with job positions of each
staff member including any additional areas of responsibility alongside
their name.
2) Please provide your full Associate Staffing List with job
titles/positions for each member of staff.
Yours faithfully,
Alison Melville
-------------------------------------------------------------------
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Dear Joel Glassman,
I can confirm that we hold this information. However, providing a staff name is exempt from disclosure under section 40 (personal information) of the Freedom of Information Act 2000 (FOIA). This is because the information constitutes personal data as defined in the Data Protection Act 2018 (DA) and disclosing
it would breach the fair processing principle set out in the DPA.
> Other schools have provided this information so I query if your application of section 40 in this instance is appropriate.
As an alternative, the school will provide a list of teaching staff with job positions and additional areas of responsibility, excluding names. Under the Freedom of Information Act 2000, we are required to respond to you within 20 school days. We will therefore respond to you no later than 23rd March 2023.
> Please provide as much information as you feel you are obliged to supply under the FOIA 2000.
Regarding your second request for our full associate staffing list with job titles/positions for each member of staff, it is clear that we will not be able to answer your request without further clarification. We require further information in order to identify and locate the information you have asked for. In particular, it would be useful to have clarity regarding the term 'Associate Staffing'.
> My apologies for lacking clarity, I wish to clarify I am referring to your non teaching associate staffing list. Caretakers, learning assistants, office staff etc.
-
I look forward to receiving your response and considering its the content before deciding whether to request a review/contacting ICO.
Yours sincerely,
Alison Melville
Thank you for the response Alison,
It may be that other schools routinely publish their staff lists on their
websites, which is why they have been able to comply. This is not the
case at Cecil Jones Academy.
Thank you also for confirming that 'Associate staffing' refers
to Caretakers, learning assistants, office staff etc.
The reponse and data is ready to pass to you and I await sign off from the
Data Controller befiore I send this on, which will be today or tomorrow at
the latest.
Regrards and thank you for your help on thi matter.
Joel
Joel Glassman
Director of People
Loxford School Trust
T: 020 8514 4666
E: [email address]
══════════════════════════════════════════════════════════════════════════
From: Alison Melville <[FOI #953915 email]>
Sent: 26 March 2023 22:10
To: Joel Glassman <[email address]>
Subject: Re: Freedom of Information request - Cecil Jones Academy Staffing
List
Dear Joel Glassman,
I can confirm that we hold this information. However, providing a staff
name is exempt from disclosure under section 40 (personal information) of
the Freedom of Information Act 2000 (FOIA). This is because the
information constitutes personal data as defined in the Data Protection
Act 2018 (DA) and disclosing
it would breach the fair processing principle set out in the DPA.
> Other schools have provided this information so I query if your
application of section 40 in this instance is appropriate.
As an alternative, the school will provide a list of teaching staff with
job positions and additional areas of responsibility, excluding names.
Under the Freedom of Information Act 2000, we are required to respond to
you within 20 school days. We will therefore respond to you no later than
23rd March 2023.
> Please provide as much information as you feel you are obliged to supply
under the FOIA 2000.
Regarding your second request for our full associate staffing list with
job titles/positions for each member of staff, it is clear that we will
not be able to answer your request without further clarification. We
require further information in order to identify and locate the
information you have asked for. In particular, it would be useful to have
clarity regarding the term 'Associate Staffing'.
> My apologies for lacking clarity, I wish to clarify I am referring to
your non teaching associate staffing list. Caretakers, learning
assistants, office staff etc.
-
I look forward to receiving your response and considering its the content
before deciding whether to request a review/contacting ICO.
Yours sincerely,
Alison Melville
Alison, I hope this email finds you well,
Please find attached the response letter to your Freedom of Information
Request and the data/ information.
Regards,
Joel
Joel Glassman
Director of People
Loxford School Trust
T: 020 8514 4666
E: [email address]
══════════════════════════════════════════════════════════════════════════
From: Joel Glassman <[email address]>
Sent: 28 March 2023 12:53
To: Alison Melville <[FOI #953915 email]>
Subject: Re: Freedom of Information request - Cecil Jones Academy Staffing
List
Thank you for the response Alison,
It may be that other schools routinely publish their staff lists on their
websites, which is why they have been able to comply. This is not the
case at Cecil Jones Academy.
Thank you also for confirming that 'Associate staffing' refers
to Caretakers, learning assistants, office staff etc.
The reponse and data is ready to pass to you and I await sign off from the
Data Controller befiore I send this on, which will be today or tomorrow at
the latest.
Regrards and thank you for your help on thi matter.
Joel
Joel Glassman
Director of People
Loxford School Trust
T: 020 8514 4666
E: [email address]
══════════════════════════════════════════════════════════════════════════
From: Alison Melville <[FOI #953915 email]>
Sent: 26 March 2023 22:10
To: Joel Glassman <[email address]>
Subject: Re: Freedom of Information request - Cecil Jones Academy Staffing
List
Dear Joel Glassman,
I can confirm that we hold this information. However, providing a staff
name is exempt from disclosure under section 40 (personal information) of
the Freedom of Information Act 2000 (FOIA). This is because the
information constitutes personal data as defined in the Data Protection
Act 2018 (DA) and disclosing
it would breach the fair processing principle set out in the DPA.
> Other schools have provided this information so I query if your
application of section 40 in this instance is appropriate.
As an alternative, the school will provide a list of teaching staff with
job positions and additional areas of responsibility, excluding names.
Under the Freedom of Information Act 2000, we are required to respond to
you within 20 school days. We will therefore respond to you no later than
23rd March 2023.
> Please provide as much information as you feel you are obliged to supply
under the FOIA 2000.
Regarding your second request for our full associate staffing list with
job titles/positions for each member of staff, it is clear that we will
not be able to answer your request without further clarification. We
require further information in order to identify and locate the
information you have asked for. In particular, it would be useful to have
clarity regarding the term 'Associate Staffing'.
> My apologies for lacking clarity, I wish to clarify I am referring to
your non teaching associate staffing list. Caretakers, learning
assistants, office staff etc.
-
I look forward to receiving your response and considering its the content
before deciding whether to request a review/contacting ICO.
Yours sincerely,
Alison Melville
Dear Joel Glassman on behalf of Loxford,
I write to request a review of my FOI.
Reference: https://ico.org.uk/media/for-organisatio...
I believe you should have included the names of staff and not applied the use of Section 40 to exempt the names of all staff in the way you have.
I look forward to considering your response.
Yours sincerely,
Alison Melville
Thank you for your email Alison,
The school will review your Freedom of Information Request and liaise with
our Data Protection Officer.
Once the review is complete, I will write to you with the outcome.
Regards,
Joel
Joel Glassman
Director of People
Loxford School Trust
T: 020 8514 4666
E: [email address]
══════════════════════════════════════════════════════════════════════════
From: Alison Melville <[FOI #953915 email]>
Sent: 02 April 2023 12:10
To: Joel Glassman <[email address]>
Subject: Internal review of Freedom of Information request - Cecil Jones
Academy Staffing List
Dear Joel Glassman on behalf of Loxford,
I write to request a review of my FOI.
Reference:
[1]https://ico.org.uk/media/for-organisatio...
I believe you should have included the names of staff and not applied the
use of Section 40 to exempt the names of all staff in the way you have.
I look forward to considering your response.
Yours sincerely,
Alison Melville
Acknowledgement of your request for an internal review.
Thank you for your email of 2^nd April 2023 requesting an internal review
of the exemption Section 40 (2) being applied within our response to you
dated 23^rd February 2023.
I can confirm the internal review will be conducted by Judicium Data
Services . We have 20 working days to conduct an internal review and will
there respond with the outcome no later than 17^th May 2023
Kind regards,
Joel
Joel Glassman
Director of People
Loxford School Trust
T: 020 8514 4666
E: [email address]
══════════════════════════════════════════════════════════════════════════
From: Alison Melville <[FOI #953915 email]>
Sent: 02 April 2023 12:10
To: Joel Glassman <[email address]>
Subject: Internal review of Freedom of Information request - Cecil Jones
Academy Staffing List
Dear Joel Glassman on behalf of Loxford,
I write to request a review of my FOI.
Reference:
[1]https://ico.org.uk/media/for-organisatio...
I believe you should have included the names of staff and not applied the
use of Section 40 to exempt the names of all staff in the way you have.
I look forward to considering your response.
Yours sincerely,
Alison Melville
Alison, I hope this email finds you well.
On 23 February 2023 you made a Freedom of Information Request pertaining
to Cecil Jones Academy (FOI #953915):
1. Please provide your full Teacher Staff List with job positions of each
staff member including any areas of responsibility alongside their
name;
2. Please provide your full Associate Staffing List with job title/
positions for each member of staff.
On 14 March 2023 I wrote to you to confirm that the academy held the data
requested, however providing staff names is exempt from disclosure under
Section 40 (personal information) of the Freedom of Information Act 2000.
This is because the information constituted personal data as defined in
the Data Protection Act (2018), and such disclosure would breach the fair
processing principle set out in the Data Protection Act (2018).
I also requested clarification on the term 'Associate Staffing' so we
could identify the positions you were asking about in your Freedom of
Information Request.
On 26 March you responded stating that 'other schools have provided this
information so I query if your application of section 40 in this instance
is appropriate' and 'Please provide as much information as you fell you
are obliged to supply under the FOIA 2000.'.
You also stated '...I wish to clarify I am referring to your non- teaching
associate staff list. Caretakers, learning assistants, office staff etc.'
I replied on 28 March 2023 thanking you and stating that it may be that
other schools routinely publish their staff lists on their websites which
is why they have been able to comply, and that this was not the case with
the Academy in question.
On 29 March 2023 I sent the response to your original Freedom of
Information request without the personal data (names of staff).
On 2 April 2023 you wrote to request a review of your Freedom of
Information Request stating 'I believe you should have included the names
of staff and not applied the use of Section 40 to exempt the names of all
staff in the way you have.'
On 18^th April 2023 - after the Easter school break, I wrote to
acknowledge your request.
I now write to confirm the outcome of the review:
Exception name/ section number applied: Section 40 (2) Personal
Information - where the applicant is a third party
• Public Interest Test only applicable.
Factors in favour of disclosure: promotes transparency; accountability
and participation.
Disclosure would not affect/ change staff positions.
Factors against disclosure: Individuals are likely to be identified
outside of the school community;
Staff lists are not currently published on the school website and
Harm could result from disclosure and Indvidual's being identified.
Outcome: The decision to apply the exception remains due to the potential
of harm to identified employees.
I now consider your Freedom of Information Request complete.
Regards,
Joel
Joel Glassman
Director of People
Loxford School Trust
T: 020 8514 4666
E: [email address]
══════════════════════════════════════════════════════════════════════════
From: Joel Glassman <[email address]>
Sent: 18 April 2023 17:16
To: Alison Melville <[FOI #953915 email]>
Subject: Re: Internal review of Freedom of Information request - Cecil
Jones Academy Staffing List
Acknowledgement of your request for an internal review.
Thank you for your email of 2^nd April 2023 requesting an internal review
of the exemption Section 40 (2) being applied within our response to you
dated 23^rd February 2023.
I can confirm the internal review will be conducted by Judicium Data
Services . We have 20 working days to conduct an internal review and will
there respond with the outcome no later than 17^th May 2023
Kind regards,
Joel
Joel Glassman
Director of People
Loxford School Trust
T: 020 8514 4666
E: [email address]
══════════════════════════════════════════════════════════════════════════
From: Alison Melville <[FOI #953915 email]>
Sent: 02 April 2023 12:10
To: Joel Glassman <[email address]>
Subject: Internal review of Freedom of Information request - Cecil Jones
Academy Staffing List
Dear Joel Glassman on behalf of Loxford,
I write to request a review of my FOI.
Reference:
[1]https://ico.org.uk/media/for-organisatio...
I believe you should have included the names of staff and not applied the
use of Section 40 to exempt the names of all staff in the way you have.
I look forward to considering your response.
Yours sincerely,
Alison Melville
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