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CCTV audio and visual recording in classrooms

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Dear Aston University Engineering Academy,

Under the Freedom of Information Act please could you answer the following questions:

1) Please supply the data protection impact assessment and/or any privacy impact assessments carried out for the ONVU system.


2) Please supply minutes of meetings where the introduction of the ONVU system was discussed.


3) Please supply communications had with pupils, parents, governors, members of staff and supply teachers with regards to the ONVU system.


4) How many classrooms do you have and how many classrooms, by year group, have an ONVU system in.


5) Please advise the date/s of the introduction of the ONVU system, by classroom, year group, quantity.


6) Please advise the hours the ONVU system is recording for.


7) Please advise who is/are the data controller/s for the system?

8) Please supply copies of CCTV signage and advise where they are situated.


9) If there is no CCTV signage please supply copies of notices in school advising students they are being filmed and audio recorded and advise where they are situated.


10) Please advise how long the total (initial) ONVU video footage is stored and how long the requested clips from the footage, requested by the teacher, are stored?


11) Please advise/supply any data protection audits the school has carried out on the ONVU system, If an audit has not yet happened please advise when one is to be carried out. 


12) Please advise if any parents, students, members of staff or supply teachers have objected to being recorded by the ONVU system and if so advise how many (by students, parens, members of staff and supply teachers) have objected.


13) Please advise the policy you have when students do not want to be recorded, or if parents do not want their children filmed.


14) Please advise, other than the classroom teacher, which person/s (or the position of) have viewed ONVU classroom video footage, including members of staff and external persons that are not school staff.


15) Please advise where the funding for the system has come from. If not funded by the school please advise who has funded the system in the school.

Some parts of this request may be easier to answer than others and, in such case, please could you release available data as soon as possible rather than delay the entire request.


If you are not fully certain of what it is I am asking then I look forward to contact from you as soon as possible to clarify what it is I am requesting in order to meet your obligations under the law.


If the costs of processing this request exceed the limit in the Act, please advise on what information you are able to supply within the cost limit

I appreciate that schools are busy and am grateful for your time on this request.

Yours faithfully,

Pippa King

Dear Aston University Engineering Academy,

Please could you confirm receipt of the Freedom of Information request ‘CCTV audio and visual recording in classrooms’ that was sent to the school on the 29th November 2018.

This would be much appreciated. Thank you for your time on this.

Yours faithfully,

Pippa King

Dear Aston University Engineering Academy,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Aston University Engineering Academy's handling of my FOI request 'CCTV audio and visual recording in classrooms' as the request for information has exceeded the time limit under the legislation.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/c...

Please could you also confirm receipt of this communication.

I appreciate that schools are busy and I am grateful for your time on this.

Yours faithfully,

Pippa King

Pippa King left an annotation ()

Internal review due back by 13th February 2019.

Sent request to Aston University Engineering Academy again, using a new contact address.

Sent a follow up to Aston University Engineering Academy again, using a new contact address.

Sent a follow up to Aston University Engineering Academy again, using a new contact address.

Pippa King left an annotation ()

18th February 2019 - Information Commissioner's Office contacted with an official complaint about the non response to the Freedom of Information Request.

Helen Walklett, Aston University Engineering Academy

Dear Ms King,

 

I am confirming receipt of this email and your request to review FOI
request. 

 

The academy is closed until Monday 25th February upon which I shall
organise both a response to your FOI and the review. Both will be with you
as soon as possible. 

 

Kind regards

Daniel Locke-Wheaton

Principal 

Aston University Engineering Academy

[1]1 Lister Street

Birmingham

B7 4AG

 

PA: Helen Walklett

Email: [2][email address]

Tel: [3]0121 380 0570

[4]www.auea.co.uk

On 19 Feb 2019, at 09:44, adminteam <[5][Aston University Engineering Academy request email]> wrote:

show quoted sections

Pippa King left an annotation ()

The ICO emailed Aston University Engineering Academy (AUEA) 2nd March 2019 asking them to respond to this FOIR. AUEA have until 15th March 2019 to respond to the request.

Daniel Locke-Wheaton, Aston University Engineering Academy

10 Attachments

Dear Ms King,

 

Following my response on 4^th March 2019 and notification by ICO to
respond by 15/03/19 (10 working days) please find the answers and attached
documents linked to your Freedom of Information request on our Lessonvu
system.

 

1) Please supply the data protection impact assessment and/or any privacy
impact assessments carried out for the ONVU system.


Please see Policy – Appendix 1

 

2) Please supply minutes of meetings where the introduction of the ONVU
system was discussed.


 

Not held in recorded form.

 

3) Please supply communications had with pupils, parents, governors,
members of staff and supply teachers with regards to the ONVU system.


Please see attached examples

 

4) How many classrooms do you have and how many classrooms, by year group,
have an ONVU system in.


 

Please see Policy – Technical Section

 

 

5) Please advise the date/s of the introduction of the ONVU system, by
classroom, year group, quantity.


 

Please see Policy – Technical Section September 2018, all Years 28
Classrooms

 

6) Please advise the hours the ONVU system is recording for.


 

Please see Policy – Technical Section

 

7) Please advise who is/are the data controller/s for the system?

 

Aston University Engineering Academy

 

8) Please supply copies of CCTV signage and advise where they are
situated.


 

Please see Policy – Appendix

 

Images also attached in file

 

9) If there is no CCTV signage please supply copies of notices in school
advising students they are being filmed and audio recorded and advise

 

where they are situated.


 

UTC utilise CCTV and Lesson Capture signs – see attached file, with clear
purpose identified for each

 

10) Please advise how long the total (initial) ONVU video footage is
stored and how long the requested clips from the footage, requested by the
teacher, are stored?


 

Please see Policy – Technical Section

 

11) Please advise/supply any data protection audits the school has carried
out on the ONVU system,  If an audit has not yet happened please advise
when one is to be carried out. 


 

Audit is planned for third term. To be undertaken by external specialist.

 

12) Please advise if any parents, students, members of staff or supply
teachers have objected to being recorded by the ONVU system and if so
advise how many (by students, parents, members of staff and supply
teachers) have objected.


 

None

 

13) Please advise the policy you have when students do not want to be
recorded, or if parents do not want their children filmed.


 

Please see Policy – Privacy Section

 

14) Please advise, other than the classroom teacher, which person/s (or
the position of) have viewed ONVU classroom video footage, including
members of staff and external persons that are not school staff.


 

 

 

 

+------------------------------------------------------------------------+
|Date |Activity |Who |
|----------+-------------------------------+-----------------------------|
|18/07/18 |Media Launch of Lessonvu system|Various print and online |
| |at AUEA. Demo engineering room |media providers, DFE, |
| |shown with selected students |University of Northampton |
| |whom additional verbal consent | |
| |had been obtained in line with | |
| |policy. | |
|----------+-------------------------------+-----------------------------|
|10/10/2018|Demonstration of system to |Titan Secondary Headteachers |
| |Birmingham Headteachers. Sample| |
| |classroom used. Archived | |
| |footage used with verbal | |
| |consent from students. | |
|----------+-------------------------------+-----------------------------|
|5/02/19 |Review of lesson footage from |Mathematics Interview |
| |their interview lesson |Candidates. |
| | | |
| | |Interview panel |
|----------+-------------------------------+-----------------------------|
|06/03/19 |Visit from Onvu staff to review|·        OnVu Learning |
| |technical and pedagogy of |Director |
| |system and India education team| |
| | |·        Group CTO, OnVu |
| | |Learning |
| | | |
| | |·        Head of Region India|
| | | |
| | |·        Business Development|
| | |India |
| | | |
| | |·        ONVU Learning |
| | |project manager |
| | | |
| | |  |
|----------+-------------------------------+-----------------------------|
|15/03/19 |Review of lesson footage from |Engineering Interview |
| |their interview lesson |Candidates |
| | | |
| | |Interview panel |
+------------------------------------------------------------------------+

 

 

15) Please advise where the funding for the system has come from.  If not
funded by the school please advise who has funded the system in the
school.

 

No funding has been provided nor spent from UTC funds. Equipment is loaned
to UTC from ONVU Learning LTD whom have the right to remove at any point.

 

Yours sincerely

 

 

Daniel Locke-Wheaton

Principal

 

Aston University Sixth Form and Engineering Academy

1 Lister Street

Birmingham

B7 4AG

 

PA:        Nicola Rodgers

Email:  [1][email address]

Tel:       0121 380 0573

Web:    www.auea.co.uk

 

 

[2]aston_Sixth_Form_p390_RGB SMALL                [3]AUEA_logo_whiteback
SMALL

 

 

From: Daniel Locke-Wheaton
Sent: 04 March 2019 09:14
To: adminteam <[Aston University Engineering Academy request email]>; Pippa King
<[FOI #535921 email]>
Cc: Amanda Kaye <[email address]>; David Chapman
<[email address]>
Subject: RE: Internal review of Freedom of Information request - CCTV
audio and visual recording in classrooms

 

Dear Ms King,

 

I am in receipt of notification from the ICO Ref FS50822942.

 

I am confirming that we hold some data in a recorded form against some of
your request (as detailed below) and will be responding within 10 working
days from today as stipulated in the ICO request today.

 

Kind regards

 

Daniel Locke-Wheaton

Principal

 

1) Please supply the data protection impact assessment and/or any privacy
impact assessments carried out for the ONVU system.


Held in recorded form

 

2) Please supply minutes of meetings where the introduction of the ONVU
system was discussed.


 

Not held in recorded form.

 

3) Please supply communications had with pupils, parents, governors,
members of staff and supply teachers with regards to the ONVU system.


 

Some held in recorded form

 

4) How many classrooms do you have and how many classrooms, by year group,
have an ONVU system in.


 

Held in recorded form

 

5) Please advise the date/s of the introduction of the ONVU system, by
classroom, year group, quantity.


 

Held in recorded form

 

6) Please advise the hours the ONVU system is recording for.


 

Held in recorded form

 

7) Please advise who is/are the data controller/s for the system?

 

Held in recorded form

 

8) Please supply copies of CCTV signage and advise where they are
situated.


 

Held in recorded form

 

9) If there is no CCTV signage please supply copies of notices in school
advising students they are being filmed and audio recorded and advise

 

where they are situated.


 

10) Please advise how long the total (initial) ONVU video footage is
stored and how long the requested clips from the footage, requested by the
teacher, are stored?


 

Held in recorded form

 

11) Please advise/supply any data protection audits the school has carried
out on the ONVU system,  If an audit has not yet happened please advise
when one is to be carried out. 


 

Planned date in recorded form

 

12) Please advise if any parents, students, members of staff or supply
teachers have objected to being recorded by the ONVU system and if so
advise how many (by students, parens, members of staff and supply
teachers) have objected.


 

Held in recorded form

 

13) Please advise the policy you have when students do not want to be
recorded, or if parents do not want their children filmed.


 

Held in recorded form

 

14) Please advise, other than the classroom teacher, which person/s (or
the position of) have viewed ONVU classroom video footage, including
members of staff and external persons that are not school staff.


 

Held in recorded form

 

15) Please advise where the funding for the system has come from.  If not
funded by the school please advise who has funded the system in the
school.

 

Held in recorded form

 

From: Daniel Locke-Wheaton
Sent: 19 February 2019 11:54
To: adminteam <[4][Aston University Engineering Academy request email]>
Cc: Amanda Kaye <[5][email address]>; David Chapman
<[6][email address]>
Subject: Re: Internal review of Freedom of Information request - CCTV
audio and visual recording in classrooms

 

Dear Ms King,

 

I am confirming receipt of this email and your request to review FOI
request. 

 

The academy is closed until Monday 25th February upon which I shall
organise both a response to your FOI and the review. Both will be with you
as soon as possible. 

 

Kind regards

Daniel Locke-Wheaton

Principal 

Aston University Engineering Academy

[7]1 Lister Street

Birmingham

B7 4AG

 

PA: Helen Walklett

Email: [8][email address]

Tel: [9]0121 380 0570

[10]www.auea.co.uk

On 19 Feb 2019, at 09:44, adminteam <[11][Aston University Engineering Academy request email]> wrote:

show quoted sections

We don't know whether the most recent response to this request contains information or not – if you are Pippa King please sign in and let everyone know.

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