Dear Sir/Madam

FOI REQUEST X04-2247

We acknowledge your request for information received on 6^th May 2020.

We are considering your request and you should receive a response within
the statutory timescale of 20 working days, unless the information is
exempt or we require additional time to consider whether disclosure is in
the public interest in accordance with section 2 of the Freedom of
Information Act.

We will try to supply information in electronic format by email, but if
this is not possible we will let you know. If you have any special
requirements e.g. language, audio, large print, etc. then please let us
know.

The Act defines a number of exemptions which may prevent release of the
information you have requested. Before we provide the information we will
consider whether it is proper to release it and if any of the exemption
categories do apply then the information will not be released. We will
tell you if this is the case, and you will have a right of appeal.

If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you. We will tell you if this is the case.

You may have to pay a fee for this information. We will consider this and
let you know. If so you will have to pay the fee before we process and
release the information.

If you have any queries or concerns, then please contact me directly. You
can find out more about the Act from the Information Commissioner at:

Information Commissioner’s Office – Wales 2nd Floor Churchill House
Churchill Way Cardiff

CF10 2HH

Telephone: 02920 678400 Fax: 02920 678399

Email: [1][email address]

Website: [2]https://ico.org.uk/

Yours sincerely

Y Swyddfa Rhyddid Gwybodaeth | Freedom of Ffon / Phone: (01656) 643565
Information Office
Ffacs / Fax: (01656) 657899
Gwasanaethau Gweithredol a Phartneriaethol 
|  Operational and Partnership Services  

Cyngor Bwrdeistref Sirol Pen-Y-Bont ar Ogwr | E-bost / E-Mail
Bridgend County Borough Council [3][Bridgend County Borough Council request email]

Gwefan / Website:
[4]www.bridgend.gov.uk

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      Rydym yn croesawu gohebiaeth yn Gymraeg. Rhowch wybod i ni os mai
Cymraeg yw eich dewis iaith.
      We welcome correspondence in Welsh. Please let us know if your
language choice is Welsh.

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Dear Sir/Madam

FREEDOM OF INFORMATION REQUEST – X04-2247

We refer to your email dated 6 may 2020 and, whilst we can confirm that we
hold the information requested, we have estimated that the cost of
complying with your request will exceed £450.  We have made this
calculation in accordance with Regulation 4 of the Freedom of Information
and Data Protection (Appropriate Limits and Fees Regulations) 2004. This
calculation was based on an hourly rate of £25.00 for the cost of
locating, retrieving and extracting information involved in the processing
of your request.

From 1st January 2020 to the day this request is processed, I would like
to request all correspondence and communications between this authority
and the Care Inspectorate Wales that mentions, or refers to, the
coronavirus.

I am happy for you to conduct an electronic search only. Please conduct a
search among the department(s) that is most likely to have interactions
with the Care Inspectorate Wales.

The department likely to have had most interactions with the Care
Inspectorate Wales about coronarvirus would be the Social Services
Department.  It is anticipated that the time takeN to search and retrieve
all relevant emails would exceed 18 hours given the number of BCBC
officers within that department whose accounts would need to be searched
 with the filters “coronavirus” and “Care Inspectorate Wales”.  All emails
retrieved would then need to be checked to ascertain if they fell within
the parameters of your request which would require a manual check of each
email.  The Council therefore estimates that your request would exceed 18
hours. 

The Council would also like to take this opportunity to drawn your
attention to the guidance provided by the Information Commissioner on its
regulatory approach on the handling of information requests during the
Covid19 pandemic which can be viewed on the hyperlink below. 

[1]https://ico.org.uk/media/about-the-ico/p...

Under Section 12 of the Freedom of Information Act we are not obliged to
comply with a request for information if we estimate that the cost of
compliance would exceed £450.  This letter is therefore a formal Refusal
Notice under section 17(5) of the Act.

It may be that we can supply some information if you can refine or reduce
your request to more manageable proportions and resubmit your request so
that it brings the cost within the appropriate limit.

Alternatively, if you wish to pay a full search and retrieval fee, we may
be prepared to consider your request under Section 13 of the Freedom of
Information Act which allows us to charge a fee where the estimated costs
exceed the £450.00 limit. 

If you are dissatisfied with the handling of the request, under the
Freedom of Information Act 2000 you have the right to request a review of
the Council’s response to your request for information.  If you wish to
request a review, please write to:

Monitoring Officer

Bridgend County Borough Council

Civic Offices,

Angel Street

Bridgend, CF31 4WB

within 28 days of the date of this letter.  If you remain dissatisfied
with the outcome of that review, you may seek further recourse by lodging
an appeal with the Information Commissioner at:

Information Commissioner’s Office – Wales

2nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

Tel:  02920 678400

Fax:  02920 678399

E:mail : [2][email address]

Website:  [3]www.ico.org.uk

Yours sincerely

Y Swyddfa Rhyddid Gwybodaeth | Freedom of Ffon / Phone: (01656) 643473
Information Office
Ffacs / Fax: (01656) 657899
Cyfarwyddiaeth y Prif Weithredwr|  Chief
Executive’s Directorate  

Cyngor Bwrdeistref Sirol Pen-Y-Bont ar Ogwr | E-bost / E-Mail
Bridgend County Borough Council [4][Bridgend County Borough Council request email]

Gwefan / Website:
[5]www.bridgend.gov.uk

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