Car stop and searches

Charlotte Rettie made this Freedom of Information request to Metropolitan Police Service (MPS)

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Metropolitan Police Service (MPS),

This is a request under the Freedom of Information Act. Could you
please supply me with the following information:-

(a) The statistics for car stop and searches between 2010-2012 broken down by borough command units

(b) Could you please break this down by age, ethnicity, model of car and reason for the stop and search.

(c) Please could you supply the blank form used to record stop and search vehicles and the data obtained from these forms in electronic format.

Please include copies of material which you hold in the form of paper and electronic records including emails.

If this request is too broad, please contact me as you are required to do so under section 16 of the act with advice as to how to alter it.

If I can help to clarify this request please e-mail me.

Please confirm in writing that you have received this request, I
look forward to hearing from you within 20 working days.

Yours faithfully,

Charlotte Rettie

Metropolitan Police Service (MPS)

Dear Ms Rettie

Freedom of Information Request Reference No: 2012110002817
I write in connection with your request for information  which was
received by the Metropolitan Police Service (MPS) on 23/11/2012.  I note
you seek access to the following information:

"Dear Metropolitan Police Service (MPS),  

 This is a request under the Freedom of Information Act. Could you  please
supply me with the following information:

          (a) The statistics for car stop and searches between 2010-2012  
  broken down by borough command units    
         (b) Could you please break this down by age, ethnicity, model of
  car and reason for the stop and search.  
      (c) Please could you supply the blank form used to record stop and
search vehicles and the data obtained from these forms in   electronic
format.  
 Please include copies of material which you hold in the form of  paper
and electronic records including emails. If this request is too broad,
please contact me as you are required to do so under section 16 of the act
with advice as to how to alter  it.         If I can help to clarify this
request please e-mail me. "

Your request will now be considered in accordance with the Freedom of
Information Act 2000 (the Act).  You will receive a response within the
statutory timescale of 20 working days as defined by the Act, subject to
the information not being exempt or containing a reference to a third
party.  In some circumstances the MPS may be unable to achieve this
deadline.  If this is likely you will be informed and given a revised
time-scale at the earliest opportunity.

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

COMPLAINT RIGHTS

Your attention is drawn to the attached sheet, which details your right of
complaint.

Should you have any further enquiries concerning this matter, please write
or contact Peter Deja on telephone number 02071613640 quoting the
reference number above.

Yours sincerely

Peter Deja
Policy and Support Officer
COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require the Metropolitan Police Service (MPS) to
review their decision.

Prior to lodging a formal complaint you are welcome and encouraged to
discuss the decision with the case officer that dealt with your request.  

Ask to have the decision looked at again –

The quickest and easiest way to have the decision looked at again is to
telephone the case officer that is nominated at the end of your decision
letter.

That person will be able to discuss the decision, explain any issues and
assist with any problems.

Complaint

If you are dissatisfied with the handling procedures or the decision of
the MPS made under the Freedom of Information Act 2000 (the Act) regarding
access to information you can lodge a complaint with the MPS to have the
decision reviewed.

Complaints should be made in writing, within forty (40) working days from
the date of the refusal notice, and addressed to:

FOI Complaint
Public Access Office
PO Box 57192
London
SW6 1SF
[email address]

In all possible circumstances the MPS will aim to respond to your
complaint within 20 working days.
The Information Commissioner

After lodging a complaint with the MPS if you are still dissatisfied with
the decision you may make application to the Information Commissioner for
a decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at www.informationcommissioner.gov.uk.
 Alternatively, phone or write to:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone:  01625 545 700

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk
Twitter: @metpoliceuk

Metropolitan Police Service (MPS)

Dear Ms Rettie

Freedom of Information Act Request Reference No: 2012110002817
I write in connection with your request for information, which was
received by the Metropolitan Police Service (MPS) on 23/11/2012.  I note
you seek access to the following information:

·        Dear Metropolitan Police Service (MPS),        
This is a request under the Freedom of Information Act.  Could you please
supply me with the following information:-        
(a) The statistics for car stop and searches between 2010-2012 broken down
by borough command units .        
(b) Could you please break this down by age, ethnicity, model of car and
reason for the stop and search.        
(c) Please could you supply the blank form used to record stop and search
vehicles and the data obtained from these forms in electronic format.    
    Please include copies of material which you hold in the form of paper
and electronic records including emails.  
If this request is too broad, please contact me as you are required to do
so under section 16 of the act with advice as to how to alter it.
If I can help to clarify this request please e-mail me.

This is to inform you that I have logged questions (a) and (b) as we hold
this data.

With regards to question (c), I do require some clarification from you.
 Police officers are issued with a book of slips in which to record all
stop and searches.  I will be able to scan one of these blank slips so
that you can see an electronic copy of the paper form used.  All data
obtained from these slips is entered onto a database, from where we will
extract the data you have requested under (a) and (b).  Do you require any
further data?

Also, I am unsure what you require when you say 'Please include copies of
material which you hold in the form of paper and electronic records
including emails. '  What records and emails are you referring to?  As
described above, all stop and search records are recorded on paper slips
and then input into a database.  No emails are exchanged in this process.
 Also, please note that I am unable to release copies of individual stop
and search slips as these contain personal information.

After receiving your reply, your request will then be considered and you
will receive the information requested within the statutory timescale of
20 working days, subject to the information not being exempt or containing
a reference to a third party.

However, if the requested additional information has not been received by
31/12/2012, I will assume you no longer wish to proceed with this request
and will treat it as withdrawn.

COMPLAINT RIGHTS

Your attention is drawn to the attached sheet which details your right of
complaint.

Should you have any further enquiries concerning this matter, please write
or contact Beth Pringle on telephone number 0207 161 3300 quoting the
reference number above.

Yours sincerely,

Beth Pringle
Information Manager
COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require the Metropolitan Police Service (MPS) to
review their decision.

Prior to lodging a formal complaint you are welcome and encouraged to
discuss the decision with the case officer that dealt with your request.  

Ask to have the decision looked at again –

The quickest and easiest way to have the decision looked at again is to
telephone the case officer that is nominated at the end of your decision
letter.

That person will be able to discuss the decision, explain any issues and
assist with any problems.

Complaint

If you are dissatisfied with the handling procedures or the decision of
the MPS made under the Freedom of Information Act 2000 (the Act) regarding
access to information you can lodge a complaint with the MPS to have the
decision reviewed.

Complaints should be made in writing, within forty (40) working days from
the date of the refusal notice, and addressed to:

FOI Complaint
Public Access Office
PO Box 57192
London
SW6 1SF
[email address]

In all possible circumstances the MPS will aim to respond to your
complaint within 20 working days.
The Information Commissioner

After lodging a complaint with the MPS if you are still dissatisfied with
the decision you may make application to the Information Commissioner for
a decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at www.informationcommissioner.gov.uk.
 Alternatively, phone or write to:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone:  01625 545 700

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk
Twitter: @metpoliceuk

Dear Metropolitan Police Service (MPS),

(b). Do you require any
further data?

I don't require any further data other than stop and searches that denote the age and ethnicity of the driver, the model of the car and the reason for the stop and search.

Yours faithfully,

Charlotte Rettie

Metropolitan Police Service (MPS)

Thank you for your email.  I am currently away from the office with
limited access to my emails.  I return on Monday 4th February 2013.  If
the matter is urgent, please contact my line manager Ian Leslie or email
DoI Mailbox - iMet ([email address] ).  Thanks, Beth.

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk

Twitter: @metpoliceuk

Metropolitan Police Service (MPS)

Hi Ms Rettie

Ok please can I confirm the following;

You wish to submit a new FoI request for the following;

(a) The statistics for car stop and searches between 2010-2012 broken down by borough command units.

(b) Could you please break this down by age, ethnicity, model of car and reason for the stop and search.        

Regards
Beth

Beth Pringle | Business Needs | Deputy Director's Portfolio | Directorate of Information | Metropolitan Police Service | MetPhone 780306 | Telephone 020 7161 3300 | Facsimile 020 7161 3101 | Email [email address] | Address 20th Floor North, Empress State Building, Empress Approach, Lillie Road, London, SW6 1TR

Unless otherwise stated in the text, this email is:
NOT PROTECTIVELY MARKED

show quoted sections

Dear Beth,

Yes that's right. I'm after:

(a) The statistics for car stop and searches between 2010-2012
broken down by borough command units.

(b) Can you further break these figures down by the age and ethnicity of the driver, model of the car and reason for the stop and search.

(c) Can you also please supply the blank form used to record the stop and searches and the data from these forms in electronic format, preferably the spreadsheet you use to store it.

Please include copies of the materialyou hold in the form of
paper and electronic records including emails.

Yours faithfully,

Charlotte Rettie

Metropolitan Police Service (MPS)

Hi Charlotte

As explained in December, I can provide the answers to questions (a) and (b) as we hold this data.

With regards to question (c), police officers are issued with a book of slips in which to record all stop and searches. I will be able to scan one of these blank slips so that you can see an electronic copy of the paper form used. All data obtained from these slips is entered onto a database, from where we will extract the data you have requested under (a) and (b).

We do not hold the data in a spreadsheet. All stop and search records are recorded on paper slips and then input into a database. No emails are exchanged in this process either.

I am unable to release copies of individual stop and search slips as these contain personal information.

Therefore, please confirm if you are happy with what we are able to provide (detailed below);

(a) The statistics for car stop and searches between 2010-2012 broken down by borough command units.

(b) Could you please break this down by age, ethnicity, model of car and reason for the stop and search.

(c) A blank copy of a stop and search slip.

Thanks
Beth

Beth Pringle | Business Needs | Deputy Director's Portfolio | Directorate of Information | Metropolitan Police Service | MetPhone 780306 | Telephone 020 7161 3300 | Facsimile 020 7161 3101 | Email [email address] | Address 20th Floor North, Empress State Building, Empress Approach, Lillie Road, London, SW6 1TR

Unless otherwise stated in the text, this email is:
NOT PROTECTIVELY MARKED

show quoted sections

Dear Beth,

To clarify and confirm I'm after the following:

(a) The statistics for car stop and searches between 2010-2012 broken down by borough command units.

(b) These statistics further broken down by the age and ethnicity of the driver, model of the car and reason for the stop and search.

(c) The database used to record data obtained from the stop and search slips.

Please provide all this information in electronic format.

Yours faithfully,

Charlotte Rettie

Metropolitan Police Service (MPS)

Dear Ms Rettie

Freedom of Information Request Reference No: 2013020000482
I write in connection with your request for information  which was
received by the Metropolitan Police Service (MPS) on 04/02/2013.  I note
you seek access to the following information:

"To clarify and confirm I'm after the following:    
    (a) The statistics for car stop and searches between 2010-2012    
broken down by borough command units.      
   (b) These statistics further broken down by the age and ethnicity of
the driver, model of the car and reason for the stop and search.      
  (c) The database used to record data obtained from the stop and  search
slips.

        Please provide all this information in electronic format. "

Your request will now be considered in accordance with the Freedom of
Information Act 2000 (the Act).  You will receive a response within the
statutory timescale of 20 working days as defined by the Act, subject to
the information not being exempt or containing a reference to a third
party.  In some circumstances the MPS may be unable to achieve this
deadline.  If this is likely you will be informed and given a revised
time-scale at the earliest opportunity.

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

COMPLAINT RIGHTS

Your attention is drawn to the attached sheet, which details your right of
complaint.

Should you have any further enquiries concerning this matter, please write
or contact Peter Deja on telephone number 02071613640 quoting the
reference number above.

Yours sincerely

Peter Deja
Policy and Support Officer
COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require the Metropolitan Police Service (MPS) to
review their decision.

Prior to lodging a formal complaint you are welcome and encouraged to
discuss the decision with the case officer that dealt with your request.  

Ask to have the decision looked at again –

The quickest and easiest way to have the decision looked at again is to
telephone the case officer that is nominated at the end of your decision
letter.

That person will be able to discuss the decision, explain any issues and
assist with any problems.

Complaint

If you are dissatisfied with the handling procedures or the decision of
the MPS made under the Freedom of Information Act 2000 (the Act) regarding
access to information you can lodge a complaint with the MPS to have the
decision reviewed.

Complaints should be made in writing, within forty (40) working days from
the date of the refusal notice, and addressed to:

FOI Complaint
Public Access Office
PO Box 57192
London
SW6 1SF
[email address]

In all possible circumstances the MPS will aim to respond to your
complaint within 20 working days.
The Information Commissioner

After lodging a complaint with the MPS if you are still dissatisfied with
the decision you may make application to the Information Commissioner for
a decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at www.informationcommissioner.gov.uk.
 Alternatively, phone or write to:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone:  01625 545 700

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk
Twitter: @metpoliceuk

Metropolitan Police Service (MPS)

Dear Ms Rettie

Freedom of Information Act Request Reference No: 2013020000482
I write in connection with your request for information, which was
received by the Metropolitan Police Service (MPS) on 04/02/2013.  I note
you seek access to the following information:

·        To clarify and confirm I'm after the following:        
(a) The statistics for car stop and searches between 2010-2012 broken down
by borough command units.        
(b) These statistics further broken down by the age and ethnicity of the
driver, model of the car and reason for the stop and search.        
(c) The database used to record data obtained from the stop and search
slips.  Please provide all this information in electronic format.

This is to inform you that I have not been able to respond to you within
the statutory deadline of 20 working days.  All data has been extracted,
however, I am currently in the process of redacting the information to
ensure that personal information is not released into the public domain.
 As there are thousands of entries in the data you have requested, this is
an extremely lengthy process.  I will endeavour to get the data to you as
soon as possible.  Thank you for your patience and understanding on this
matter.

COMPLAINT RIGHTS

Your attention is drawn to the attached sheet which details your right of
complaint.

Should you have any further enquiries concerning this matter, please write
or contact Beth Pringle on telephone number 0207 161 3300 quoting the
reference number above.

Yours sincerely,

Beth Pringle
Information Manager
COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require the Metropolitan Police Service (MPS) to
review their decision.

Prior to lodging a formal complaint you are welcome and encouraged to
discuss the decision with the case officer that dealt with your request.  

Ask to have the decision looked at again –

The quickest and easiest way to have the decision looked at again is to
telephone the case officer that is nominated at the end of your decision
letter.

That person will be able to discuss the decision, explain any issues and
assist with any problems.

Complaint

If you are dissatisfied with the handling procedures or the decision of
the MPS made under the Freedom of Information Act 2000 (the Act) regarding
access to information you can lodge a complaint with the MPS to have the
decision reviewed.

Complaints should be made in writing, within forty (40) working days from
the date of the refusal notice, and addressed to:

FOI Complaint
Public Access Office
PO Box 57192
London
SW6 1SF
[email address]

In all possible circumstances the MPS will aim to respond to your
complaint within 20 working days.
The Information Commissioner

After lodging a complaint with the MPS if you are still dissatisfied with
the decision you may make application to the Information Commissioner for
a decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at www.informationcommissioner.gov.uk.
 Alternatively, phone or write to:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone:  01625 545 700

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk
Twitter: @metpoliceuk

Metropolitan Police Service (MPS)

4 Attachments

Dear Ms Rettie

Freedom of Information Request Reference No: 2013020000482

I write in connection with your request for information, which was
received by the Metropolitan Police Service (MPS) on 04/02/2013.  I'd like
to take this opportunity to sincerely apologise for the delay you have
experienced.  It took many hours to redact and format the large dataset
you requested.

I note you seek access to the following information:

* To clarify and confirm I'm after the following:

(a) The statistics for car stop and searches between 2010-2012 broken down
by borough command units.

(b) These statistics further broken down by the age and ethnicity of the
driver, model of the car and reason for the stop and search.

(c) The database used to record data obtained from the stop and search
slips.

Please provide all this information in electronic format.

Following receipt of your request searches were conducted within the MPS
to locate information relevant to your request.

EXTENT OF SEARCHES TO LOCATE INFORMATION

To locate the information relevant to your request searches were conducted
at the Directorate of Information and the Territorial Policing Patrol
Operational Command Unit.

RESULT OF SEARCHES

The searches located records relevant to your request.

DECISION

Parts (a) and (b)

I have decided to provide you with a count of individuals, broken down by
their age and ethnicity, along with the search reason, further broken down
by year and borough.  I have also decided to provide you with the model of
those cars stopped in a separate spreadsheet, broken down by year and
borough.  Please see attached spreadsheets.  I have had to zip the data as
the spreadsheets are too large to go through the MPS email system.  Please
get back in touch if you have any difficulty accessing them.

 

PLEASE NOTE: All data for persons under 10 or over 100 has a 'health
warning' attached.  Such ages are likely to be data entry errors.  In
addition, where a date of birth or apparent age is not input, the database
will automatically record the age as 0yrs as a default setting.
The data represents a stop and search of all individuals in a car, which
includes passengers.  It is for this reason that the data includes
individuals aged 11, 12, 13 and so forth.  Furthermore, the count of
vehicles will contain duplicate counts as it will reflect those
individuals stopped and searched in a car i.e in one car where a 24 and a
25 year old have been searched, the model of the car would be counted
twice to reflect the two individuals searched.  

I have decided not to link the model of the car to the ages and ethnicity
of those stopped as it would be, in my opinion, a breach of Section 40(2)
of the Freedom of Information Act, governing personal information.
 Information that would identify or could assist with the identification
of individuals is exempt from disclosure by virtue of Section 40(2) of the
Act.  In this instance, to provide the data in its raw format would allow
for the identification of individuals.  

In order for the exemption provided under Section 40(2) to be engaged,
disclosure of the requested information must satisfy either the first or
second condition as defined by subsections 3 and 4.  

Having reviewed the requested data, I have decided that disclosure of this
information would breach principle one of the Data Protection Act, fair
and lawful processing.  To determine whether or not the disclosure would
be fair and lawful I have considered the conditions for processing
personal data which are defined by Schedule 2 of the Data Protection Act.
 There are two conditions that are relevant to this request.  Condition 1
relates to the consent of the data subject and condition 6 relates to
legitimate interests.  I do not believe that the data subjects would agree
to the public disclosure of their personal information.  In relation to
condition 6, I believe that the public interest in this request will be
satisfied by the disclosure of data as I have formatted it.  There is
therefore no legitimate public interest in the further disclosure of
information by linking an individual's age and ethnicity to the car which
has been stopped and searched.  My conclusion therefore is that disclosure
of this information would not be fair or lawful.

I have applied the exemption provided under Section 40(2) of the Freedom
of Information Act to this information as the first condition, defined in
subsection 3(a)(i) of Section 40 has been satisfied.

Part (c)

The database used to record car stop and searches is called the 'CRIMINT
Stops Database', but is also known as the 'Stops Reporting Tool', the
'Stops RT' or the 'SRT'.
In software terms, the data is fed from the CRIMINT Intelligence Servers,
held on a central Oracle server, and interrogated by Web Based Business
Objects XI.

Section 16

Under Section 16 of the Act, our duty to provide advice and assistance,
please find attached a scanned copy of the paper slip used to record all
stop and searches.

 

COMPLAINT RIGHTS

If you are dissatisfied with this response please read the attached paper
entitled Complaint Rights which explains how to make a complaint.  

Should you have any further enquiries concerning this matter, please
contact me on 0207 161 3300 or at the address at the top of this letter,
quoting the reference number above.

Please accept my apologies once again for the unacceptable delay.

Yours sincerely

Beth Pringle
Information Manager

LEGAL ANNEX

Section 17(1) of the Act provides:

(1)        A public authority which, in relation to any request for
information, is to any extent relying on a claim that any provision in
part II relating to the duty to confirm or deny is relevant to the request
or on a claim that information is exempt information must, within the time
for complying with section 1(1), give the applicant a notice which-

(a) states the fact,
(b) specifies the exemption in question, and
(c) states (if that would not otherwise be apparent) why the exemption
applies.

Section 40(2) of the Act provides:

(2)        Any information to which a request for information relates is
also exempt information if-

(a) it constitutes personal data which do not fall within subsection (1),
and
(b) either the first or the second condition below is satisfied.

(3) The first condition is-

(a) in a case where the information falls within any of paragraphs (a) to
(d) of the definition of "data" in section 1(1) of the Data Protection Act
1998, that the disclosure of the information to a member of the public
otherwise than under this Act would contravene-
(i) any of the data protection principles.

In complying with their statutory duty under sections 1 and 11 of the
Freedom of Information Act 2000 to release the enclosed information, the
Metropolitan Police Service will not breach the Copyright, Designs and
Patents Act 1988. However, the rights of the copyright owner of the
enclosed information will continue to be protected by law.  Applications
for the copyright owner's written permission to reproduce any part of the
attached information should be addressed to MPS Directorate of Legal
Services, 1st Floor (Victoria Block), New Scotland Yard, Victoria, London,
SW1H 0BG.
COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require the Metropolitan Police Service (MPS) to
review their decision.

Prior to lodging a formal complaint you are welcome to discuss the
response with the case officer who dealt with your request.  

Complaint

If you are dissatisfied with the handling procedures or the decision of
the MPS made under the Freedom of Information Act 2000 (the Act) regarding
access to information you can lodge a complaint with the MPS to have the
decision reviewed.

Complaints should be made in writing, within forty (40) working days from
the date of the refusal notice, and addressed to:

FOI Complaint
Public Access Office
PO Box 57192
London
SW6 1SF
[email address]

In all possible circumstances the MPS will aim to respond to your
complaint within 20 working days.
The Information Commissioner

After lodging a complaint with the MPS if you are still dissatisfied with
the decision you may make application to the Information Commissioner for
a decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at www.informationcommissioner.gov.uk.
 Alternatively, phone or write to:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone:  01625 545 700

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

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this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

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