Cambridge Backs Committee

Richard Taylor made this Freedom of Information request to Clare College, Cambridge

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Clare College, Cambridge,

Could you please release all agendas, minutes and reports associated with meetings of the Backs Committee over the last five years.

I would also like a copy of any document(s) setting down how the committee functions and the procedure it follows when making representations to public bodies such as Cambridge City Council.

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Donald Hearn,

Dear Mr Taylor I will let you have the papers when they are copied. Where
shall I send them ?

There are no documents saying how the Committee should function or how it
deals with the City Council

Yours sincerely

Donald Hearn
Bursar, Clare College

Trinity Lane Cambridge CB2 1TL
01223 333221
[email address]

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Dear Donald Hearn,

Many thanks for your confirmation the college does hold some of the information I am seeking.

As made clear in the request I would like the response to be sent, by email, to the address the request (and this follow-up) have been sent from.

Yours sincerely,

Richard Taylor

Donald Hearn,

I don't have the information in email form. Please let me know where to
send the hard copies

Donald Hearn
Bursar, Clare College

Trinity Lane Cambridge CB2 1TL
01223 333221
[email address]

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Richard Taylor

Dear Donald Hearn,

I note that Section 11 of the Freedom of Information Act requires a public body to comply with a requestor's reasonable preference as to a means of communication. By making the request via WhatDoTheyKnow it is clear that a preference for a response by email to the @WhatDoTheyKnow.com email address given was sought.

I also note that there is a photograph of what appears to be a scanner on Clare College's Computing Information webpage at:

http://www.clare.cam.ac.uk/it/index.html

I suggest, that if you really only have the information I am seeking in paper form (something I'd find incredible in relation to most public bodies, but I realise may well actually be the case in an institution as archaic as a Cambridge College) I believe it would be reasonable for the college to scan any material not currently held in digital form.

If you are refusing my request I would appreciate a clear decision notice explaining what exemptions within the Freedom of Information Act you are relying on to justify refusing to supply the information which I have requested and you have already confirmed the college holds.

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Richard Taylor left an annotation ()

The Backs committee has significant influence over large amounts of publicly accessible and publicly viewable open space in Cambridge. Representations from the committee have also been made to the City Council in relation to how public open space under the council's control is managed.

I think information on how the committee operates ought be easily accessible to members of the public searching for it.

Donald Hearn,

Dear Mr Taylor

I am perplexed as to why you should think we might not be able to use a
scanner. When I last asked my colleagues they seemed clear enough that they
were not entirely archaic in the way you suggest.

Section 11(1) is straightforward. The requester is required "to express a
preference". There was no preference expressed in your original request.

I decided it was marginally more efficient for me to photocopy the papers
rather than have to search into electronic files for the earlier years. It
makes absolutely no difference to us, and if you would now confirm that you
want to amend your initial request to express a preference for electronic
copy we will , of course, comply with your request. And if you would
apologize for your offensive remark, so much the better

Yours sincerely

Donald Hearn
Bursar, Clare College

Trinity Lane Cambridge CB2 1TL
01223 333221
[email address]

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Dear Donald Hearn,

My original request was sent along with the standard footer which the WhatDoTheyKnow.com website adds to all FOI requests made via the site.

This includes the line:

"Please use this email address for all replies to this request"

I think that made my preference as to means of communication very clear.

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Donald Hearn,

1 Attachment

As attached

Donald Hearn
Bursar, Clare College

Trinity Lane Cambridge CB2 1TL

01223 333221
[email address]

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Richard Taylor left an annotation ()

I have written an article commenting on the information released:

http://www.rtaylor.co.uk/cambridge-backs...