JSP 814
Policy and Regulations for Ministry of Defence
Sponsored Cadet Forces
Part 1: Directive
JSP 814 Pt 1 (V3.0 Jan 22)
Foreword
The MOD-sponsored Cadet Forces provide a challenging and stimulating contemporary
‘cadet experience’ that develops and inspires young people within a safe environment.
The benefits of the cadet experience – personal and social development, as well as an
awareness of the Armed Forces and career opportunities across Defence – should be
within the reach of most young people in all parts of the United Kingdom.
All cadet activities are to be safe, fun, efficient and effective but, most of all, they should be
enjoyable and delivered by motivated and competent adult volunteers who are valued by
Defence and society. It is important that Cadets are understood, recognised and
supported by their local communities and their sponsoring Service whose values,
standards and ethos they are to reflect. Everyone involved in the Cadet Forces should
have the opportunity to challenge themselves and, while doing so, widen their horizons
and awareness of their own potential.
JSP 814 provides overarching and definitive policy and regulations for the five MOD-
sponsored cadet organisations which comprise the:
• Sea Cadet Corps (SCC);
• Volunteer Cadet Corps (VCC);
• Combined Cadet Force (CCF);
• Army Cadet Force (ACF); and the
• Air Training Corps (ATC).
This JSP is intended for use by the Cadet Force headquarters as they form their own
regulations to ensure they comply with MOD policies and procedures, while maintaining
the unique single-Service identity within each Cadet Force.
Lieutenant General James Swift
Chief of Defence People
Functional Owner for People
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JSP 814 Pt 1 (V3.0 Jan 22)
Preface
How to use this JSP
1.
JSP 814 is intended to be used by staff responsible for operating the MOD-
sponsored Cadet Forces. It contains the policy and direction on the MOD-sponsored
Cadet Forces. This JSP will be reviewed at least annually.
2.
The JSP is structured in only one part as a Directive which should be followed in
accordance with statute or policy mandated by Defence or on Defence by Central
Government.
Coherence with other Policy and Guidance
3.
Where applicable, this document contains links to other relevant JSPs, some of
which may be published by different Functions. Where particular dependencies exist,
these other Functions have been consulted in the formulation of the policy and guidance
detailed in this publication. All elements of Defence should be aware of the impact that
changes to regulation may have on the Cadet Forces.
Related JSPs
Title
JSP 375
Management of Health and Safety in Defence
JSP 440
Defence Manual of Security and Resilience
JSP 456
Defence Catering Manual
JSP 751
Joint Casualty and Compassionate Policy and Procedures
JSP 752
Tri-Service Regulations for Expenses and Allowances
JSP 754
Tri-Service Regulations for Pay
JSP 763
The MOD Behaviours and Informal Complaints Resolution Policy
JSP 800
Defence Movements and Transport Regulations
JSP 834
Safeguarding
JSP 835
Alcohol and Substance Misuse and Testing
JSP 850
Infrastructure and Estate Policy, Standards and Guidance
JSP 893
Procedure for personnel and posts which require a disclosure check
JSP 907
Use of the Defence Training & Evaluation Estate
Further Advice and Feedback – Contacts
4.
The owner of this JSP is MOD Reserve Forces & Cadets. For further information on
any aspect of this guide, or questions not answered within the subsequent sections, or to
provide feedback on the content, contact:
Job Title/Email
Phone
5. For ease of reference, text which has changed from the previous edition is shown in
orange.
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Contents
Foreword…………. ......................................................................................... i
Preface……… ................................................................................................ ii
How to use this JSP ........................................................................................ ii
Coherence with other Policy and Guidance .................................................... ii
Further Advice and Feedback – Contacts ....................................................... ii
Contents……. ............................................................................................... iii
List of Abbreviations ................................................................................. viii
List of Publications, Acts Referred to and Other Relevant Publications . xi
ORGANISATION Chapter 1
Status and Aim of the Cadet Forces
1.1
Cadet Forces Mission, Vision and Intent
1.2
Status of the Cadet Forces
1.3
Aim of the Cadet Forces
1.4
Cadet Experience
1.5
Purpose of the Cadet Experience
1.6
UN Convention on the Rights of the Child
1.7
Diversity and Inclusion Policy
1.8
MOD Policy on Advising Cadets on Careers in the Regular and Reserve
Forces Annex A to Chapter 1: MOD-Recognised Youth Organisations
Annex B to Chapter 1:
Non-MOD-Sponsored Cadet Units
Annex C to Chapter 1: Appointments held by Members of the Royal Family in
the MOD-Sponsored Cadet Forces
Annex D to Chapter 1: Form of Indemnity between the Ministry of Defence
and MOD-Sponsored Cadet Forces
Chapter 2
Organisation, Policy and Governance
2.1
Organisation
2.2
MOD Reserve Forces and Cadets Youth & Cadets
2.3
Tri-Service Cadet Forums
2.4
Single Service Cadet Headquarters
2.5
Combined Cadet Force
2.6
Affiliations of Cadet Forces and Units Overseas
2.7
External Supporting Bodies
Annex A to Chapter 2: Principal High-level Cadet Forums
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Chapter 3
Unit Organisation
3.1
Unit Organisation
3.2
Staffing Strengths and CFAV to Cadet Ratios
3.3
Inspection Procedures
3.4
Opening and Closing of Units
PERSONNEL AND ADMINISTRATION Chapter 4
Eligibility and Conditions of Membership for CFAV
4.1
Eligibility Criteria
4.2
Application Procedures
4.3
Commissions
4.4
Cadet Forces Warrant
4.5
Medical Standards and Fitness
4.6
Maternity Policy
4.7
Changes in Personal Circumstances
4.8
Call-Out Liability
4.9
Whistleblowing
4.10
Transfer, Retirement, Resignation, Suspension, Relinquishment and
Termination of Membership
Annex A to Chapter 4: Security Clearances
Annex B to Chapter 4: Whistleblowing Policy
Chapter 5
Eligibility and Conditions of Membership for Cadets
5.1
Eligibility Criteria
5.2
Parent/Guardian Consent
5.3
Medical Standards and Fitness
5.4
Maternity Policy
5.5
Study Leave, Transfers and Termination of Membership
Chapter 6
Safeguarding
6.1
Safeguarding Policy
6.2
Defence Safeguarding Partnership Board
6.3
Disclosure Organisations
6.4
Anti-Bullying Policy
6.5
Mental Health and Wellbeing
6.6
Photography and Recorded Images Policy
6.7
Social Media
Chapter 7
Ceremonial, Uniform, Honours and Awards
7.1
Royal, VIP and MP Visits
7.2
Displays and Ceremonial Events
7.3
Unit Events and Open Days
7.4
Uniform and Badges
7.5
Awarding, Borrowing and Renewal of Banners
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7.6
The Cadet Forces Medal
7.7
Lord-Lieutenants’ Cadets and Certificates of Merit
Annex A to Chapter 7: Regulations for the Cadet Forces Medal 2020 LOGISTICS, FINANCES AND MEDICAL
Chapter 8
Authorised Travel
8.1
Regulations
8.2
Visits Abroad
8.3
International Cadet Force Exchanges
8.4
Indulgence, Concessionary Fare-Paying and Concessionary Non-Fare-
Paying Flights
8.5
Use of MOD Vehicles for Cadet Forces’ Unit Events and Visitors’ Days
Chapter 9
Infrastructure
9.1
Accommodation – Maintenance and Sourcing
9.2
Hire, Purchase, Disposal (including letting) of Accommodation for the
MOD
9.3
Provision of Miniature Rifle Ranges, Parade Grounds and Car Parks
9.4
Use of Regular and Reserve Military Premises
9.5
Non-Domestic Rates
9.6
Health & Safety Requirements Relating to Buildings used by Cadets
(including Fire Safety) 9.7
MOD Indemnification of Buildings
Chapter 10 MOD Stores and Clothing to Support Training
10.1
MOD Stores
10.2
Responsible Authorities
10.3
Responsibilities for Accounting
10.4
Restrictions on Use
10.5
Movements
10.6
Loss or Damage
10.7
Service Instructions and Scales
10.8
Access to Surplus Equipment and Clothing Prior to Disposal
Chapter 11 Remuneration, Allowances (not T&S) and Food and
Accommodation Charges
11.1
CFAV Remuneration
11.2
Uniform Allowance
11.3
Messing Charges
Chapter 12 Medical and Accident Regulations
12.1
Medical Requirements for CFAV
12.2
Medical Requirements for Cadets
12.3
Medical Certificates
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12.4
Medical and Dental Treatment in the UK
12.5
Medical and Dental Treatment Abroad
12.6
Private Treatment
12.7
Accidents and Casualties
12.8
Provision of First Aid Cover
12.9
Accident and Incident Reporting Procedures
12.10
Claims
12.11
Compensation Awards
TRAINING AND ACTIVITIES
Chapter 13 Training - General
13.1
Definition
13.2
Purpose
13.3
Cadet Force Activities Indemnified by MOD 13.4
Permitted Scope of Training Activities
13.5
Types of Training
13.6
Staff Responsibilities and Qualifications
13.7
Planning Principles
13.8
Publications
13.9
Personnel in Support of Training
13.10
Fundraising
13.11
Cadet Force Support to UK Local Authorities and Emergency Services
Chapter 14 CFAV Training
14.1
Initial Qualifying Courses
14.2
Further Training
14.3
Cadet Vocational Qualification Organisation (CVQO)
14.4
Availability of Courses
Chapter 15 Cadet Training
15.1
General
15.2
Adventurous Training (AT) and Sporting Activity
15.3
Authority to Undertake AT and Sporting Activity
15.4
Conduct of AT and Sporting Activity
15.5
Qualifications of Cadet Force Adult Volunteers (CFAV) and Other Adults
15.6
Use of Civilian AT and Sporting Activity Providers
15.7
Medical Suitability of Cadets
15.8
Training Afloat
15.9
Shooting Policy
15.10
Weapons Training and Use of Firearms
15.11
Flying and Gliding
15.12
Sub Aqua (Diving) 15.13
Military Training Areas and Ranges Within the UK
15.14
Training on Private Land within the UK
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15.15
Duke of Edinburgh’s Award
15.16
Cadet Vocational Qualification Organisation (CVQO)
Chapter 16 Safety
16.1
Safety Management
16.2
Documentation
16.3
Training of CFAV and Adults Supervising and Instructing Cadets
16.4
Planning of Training and Activities
16.5
Risk Assessment
16.6
Briefing of CFAV and Cadets
16.7
Safety Assessment and Inspection
16.8
Assurance and Reporting
16.9
Possession of Weapons, including Knives
16.10
Drugs, Alcohol and Smoking
SECURITY AND COMMUNICATIONS
Chapter 17 Security
17.1
The Threat to Security of Cadet Force Establishments
17.2
Official Secrets Act
17.3
Identity Cards and Passes
17.4
Document Security
17.5
Information Technology (IT) Security
17.6
Security of Arms and Ammunition
17.7
Protecting Personal Information
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JSP 814 Pt 1 (V3.0 Jan 22)
List of Abbreviations
Abbreviation
Definition
ACATI
Air Cadet Adventure Training Instructions
ACCT UK
Army Cadet Charitable Trust UK
ACDS (R&C)
Assistant Chief of the Defence Staff (Reserves & Cadets)
ACEG
Army Cadet Executive Group
ACF
Army Cadet Force
ACP
Air Cadet Publication
AFFS
Armed Forces Families and Safeguarding
AGAI
Army General Administrative Instruction
AT
Adventurous Training
ATC
Air Training Corps
ATF
Air Transport Force
BPSS
Baseline Personnel Security Standard
CAS
Chief of the Air Staff
CCAT
Cadet Centre for Adventurous Training
CCF
Combined Cadet Force
CCFA
Combined Cadet Force Association
CCRS
Council for Cadet Rifle Shooting
CDP
Chief of Defence People
CFAV
Cadet Force Adult Volunteer(s)
CF
MOD-sponsored Cadet Force(s)
CF HQ
Cadet Force Headquarters
CILOR
Cash In Lieu Of Rations
CNFP
Concessionary Non Fare Paying
CoC
Chain of Command
Comdt RAFAC
Commandant Royal Air Force Air Cadets
CTC (FP)
Cadet Training Centre (Frimley Park)
CTC
Counter Terrorist Check
CTSP
Cadet Training Safety Precautions (Army Code 72008) – the ‘Red
Book’
CY
Cadets and Youth
DBS
Defence Business Services
D&BS
Disclosure and Barring Service
DDC
Directorate of Defence Communications
Def SPB
Defence Safeguarding Partnership Board
DESA
Defence Equipment Sales Authority
DfE
Department for Education
DFS
Defence Food Services
DIN
Defence Instructions and Notices
DIO
Defence Infrastructure Organisation
DIO SD Trg
Defence Infrastructure Organisation, Service Delivery Training
Dir (S&P)
Director (Strategy and Policy)
DLF
Defence Logistics Framework
DMR
Daily Messing Rate
DOB
Date of Birth
DofE
Duke of Edinburgh’s Award
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JSP 814 Pt 1 (V3.0 Jan 22)
DPA
Data Protection Act
DPO
Data Protection Officer
DSA
Disposal Services Authority
EHIC
European Health Insurance Card
FCDO
Foreign, Commonwealth & Development Office
FTRS
Full-time Reserve Service
GHIC
Global Health Insurance Card
GVCAC
Girls’ Venture Corps Air Cadets
HQ RAFAC
Headquarters Royal Air Force Air Cadets
HQ RC
Headquarters Regional Command
IOM
Isle of Man
JCCC
Joint Compassionate and Casualty Cell
JDP
Joint Doctrine Publication
JSP
Joint Service Publication
MDL
Members of Devolved Legislatures in Scotland, Wales and Northern
Ireland
Min(AF)
Minister for the Armed Forces
MODMO
Ministry of Defence Medal Office
MOU
Memorandum of Understanding
MSSC
Marine Society and Sea Cadets
MT
Motor Transport
NGB
National Governing Body
NSCU
Non-Sponsored Cadet Unit
NSPCC
National Society for the Prevention of Cruelty to Children
NTEP
National Training Estate Project
ORP
Operational Ration Packs
OTC
Officer Training Corps
PCV
Passenger Carrying Vehicle
POC
Point of Contact
PR
Public Relations
RAC
Resource Accounting Codes
RAFAC
Royal Air Force Air Cadets
RF&C
Reserve Forces and Cadets
RFCA
Reserve Forces’ and Cadets’ Association
RIDDOR
Reporting of Injuries, Diseases and Dangerous Occurrences
Regulations
RMR
Royal Marines Reserve
RNR
Royal Naval Reserve
RPoC
Regional Point of Command
SAA
Service Attachés and Advisors
SASC
Small Arms School Corps
SC
Security Check
SCC
Sea Cadet Corps
SCR
Sea Cadet Regulations
SHE
Safety Health and Environment
sS
single-Service
TARS
Training Afloat Regulations & Safety
TOPL
Training On Private Land
VA
Volunteer Allowance
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JSP 814 Pt 1 (V3.0 Jan 22)
VCC
Volunteer Cadet Corps
VCR
Volunteer Cadet Corps Regulations
WARP
Warning, Advice and Reporting Point
YCC
Youth & Cadet Council
YCSG
Youth and Cadet Steering Group
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JSP 814 Pt 1 (V3.0 Jan 22)
List of Publications, Acts Referred to and
Other Relevant Publications
2017DIN05-019 (Dec 2017)
Support to Non MOD-sponsored Cadet
Organisations
AC 13206
Queen’s Regulations for the Army 1975
AC 14233
Army Cadet Force Regulations
Army Cadet Expeditions and Adventurous
AC 71849
Training Manual
AC 72030
The Reserve Land Forces Regulations
2016
AC 72076
Combined Cadet Force (Army) Personnel
Regulations
AC 72088
Cadet Training Safety Precautions (CTSP)
Access to Health Records Act 1990
Anti-Social Behaviour Act 2003
AP 1919
Regulations for the Air Training Corps
AP1919A
Regulations for Officers Appointed to a
Cadet Forces Commission in the Air
Training Corps
AP 3342
Management of Physical Education in
the RAF
ASCR 5
Sea Cadets Health and Safety Manual
ASCR 16
Sea Cadets Armoury Security, Weapon
Transport and Range Regulations
BR 4024
Adventure Training in the Royal Navy
BRd 2860 (5)
UK Military Diving Manual (Joint Services
Sub-Aqua Diving Regulations)
Children Act 1989/2004
Data Protection Act 2018
Defence Safety Authority - Defence Policy
DSA01.1 Defence Policy for Health, Safety
for Health, Safety and Environmental
and Environmental Protection
Protection (DSA01.1),
Defence Safety Authority - Implementation
DSA01.2 Implementation of Defence Policy
of Defence Policy for Health, Safety and
for Health, Safety and Environmental
Environmental Protection (DSA01.2)
Protection
DIO Practitioner Guide 02/11
Training Over Private Land (TOPL)
Firearms (Dangerous Air Weapons)
Rules 1993
Firearms Act 1968
GAI 1011
Recognition of Air Scouts
GAI 1026
Royal Air Force support to the Air Cadet
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JSP 814 Pt 1 (V3.0 Jan 22)
Organisation
GAI 1050
Assistance to Air-Interested Girls’ Units
The Health and Safety at Work etc Act
1974
JDP 02
UK Operations: the Defence Contribution to
Resilience
JSP 375
Management of Health and Safety in
Defence
JSP 440
Defence Manual of Security and Resilience
JSP 456
Defence Catering Manual
JSP 751
Joint Casualty and Compassionate Policy
and Procedures
JSP 752
Tri-Service Regulations for Expenses and
Allowances
JSP 754
Tri-Service Regulations for Pay
JSP 763
The MOD Behaviours and Informal
Complaints Resolution Policy
JSP 800
Defence Movements and Transport
Regulations
JSP 834
Safeguarding
JSP 835
Alcohol and Substance Misuse and Testing
Infrastructure and Estate Policy, Standards
JSP 850
and Guidance
Procedure for personnel and posts which
JSP 893
require a disclosure check
JSP 907
Use of the Defence Training & Evaluation
Estate
JSP 907, Part 2, Chapter 5
Training On Private Land in the United
Kingdom
Military Aviation Authority (MAA)
Rules for the authority to operate and
Regulatory Publications
regulate UK military registered aircraft
MOD Cadet Safeguarding Framework
Recreational diving projects approved code
of practice
Road Traffic Act 1988
Sea Cadet Regulations
TARS
Training Afloat Regulations and Safety
Working Together to Safeguard Children
Department for Education
Volunteer Cadet Corps Regulations
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1 Status and Aim of the Cadet Forces
1.1 Cadet Forces Mission, Vision and Intent
1.1.1. Each of the sS Cadet Forces has its own vision and intent and strategy for its CF,
but the following are a common thread to all.
1.1.2. The Cadet Forces Mission is ‘To prepare Cadets for success in their chosen way
of life, increasing their awareness and understanding of the Armed Forces and their role
in society by delivering enjoyable, well-organised, military-themed activities in a
challenging and safely-managed environment’.
1.1.3. The CF Vision is ‘Providing a challenging and stimulating contemporary cadet
experience that develops and inspires young people within a safe environment’.
1.1.4. The CF Intent is ‘The benefits of the cadet experience – personal and social
development as well as an increased awareness both of the Armed Forces and of
possible military careers – should be within reach of most young people across the
United Kingdom. Training will be safe, fun, efficient and effective, and delivered by
motivated and competent adult volunteers who are valued by Defence and Society.
Cadets will be understood, recognised and supported by their local communities and
sponsoring Service, whose values, standards and ethos they will reflect. All those within
the cadet movement will be allowed to challenge themselves, and in the process of so
doing, will widen their horizons and their awareness of their own potential. The critical
success factor is the continuing commitment of sufficient, high quality adult volunteers to
deliver the cadet experience’.
1.2 Status of the Cadet Forces
1.2.1. The MOD-sponsored Cadet Forces are voluntary youth organisations which
comprise:
a.
the Sea Cadet Corps (SCC);
b.
the Volunteer Cadet Corps (VCC);
c.
the Combined Cadet Force (CCF);
d.
the Army Cadet Force (ACF); and
e.
the Air Training Corps (ATC).
1.2.2. While the CF are recognised as part of the wider ‘Defence Family’, they are not part
of the Armed Forces of the Crown. No member of the CF has any liability for military service
or compulsory training in the Regular or Reserve Forces as a result of their membership of
the CF.
1.2.3. There are also three ‘MOD-recognised youth organisations’, details of which are
at Annex A to this chapter.
1.3 Aim of the Cadet Forces
1.3.1. The aim of the CF is to provide disciplined uniformed youth organisations that
enable young people to develop leadership skills and teamwork by means of training to
1-1 JSP 814 Pt 1 (V3.0 Jan 22)
promote the qualities of responsibility, self-reliance, resourcefulness, endurance and
perseverance and a sense of service to the community.
1.3.2. In support of this aim, each of the CF has its own charter which reflects its unique
nature and parent Service traditions.
1.4 Cadet Experience
1.4.1. Each of the single Services has its own view on what the Cadet Experience means
to its cadets and this is reflected in the sS CF publications. Within those statements, are
some common themes that enable a Defence-wide definition to be developed that
encapsulates the essence of the Cadet Experience.
1.4.2. The Cadet experience is defined as:
In volunteering to join a uniformed and
disciplined military-themed youth organisation, cadets follow a military-themed ethos and
experience a wide variety of well- organised, enjoyable and challenging activities in a
safely-managed environment. These activities allow the cadet to develop a sense of
responsibility and service to the community, self-reliance, resourcefulness, endurance,
perseverance, leadership, teamwork, communication skills and resilience. In undertaking
these activities, cadets can also gain additional nationally-recognised educational and
vocational qualifications. It is the military-themed elements that set the cadets apart from
other youth organisations. 1.5 Purpose of the Cadet Experience
1.5.1. The Cadet Experience aims to:
a.
provide the opportunity for young people to exercise responsibility and
leadership, and to learn from the Services how they can best be developed,
through a variety of military and challenging training activities in accordance with
Chapter 12.
b.
impart a basic knowledge and understanding of Defence and the role of the
Armed Forces.
c.
acquaint those who have an interest in the Services of the opportunities to
join the Regular or Reserve Forces, and what life in the Service entails.
1.6 UN Convention on the Rights of the Child
1.6.1. The United Nations Convention on the Rights of the Child (UNCRC) is an
international human rights treaty that grants all children and young people (aged 17 and
under) a comprehensive set of rights.
1.6.2. The phrase: ‘
The cadet corps are not part of the armed forces and have no
operational role; nor are they conduits for entry into the armed forces’ comes from the UK
report to the UN on this country’s compliance with the Optional Protocol; the Protocol
states the minimum age (15 years) for the voluntary recruitment of persons into their
national Armed Forces.
1.6.3. It is in this context that the UK’s statement regarding the CF should be read. This
is because we allow people to join the Cadets at an age when they must be afforded the
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protection of the under-15 and under-18 clauses. Thus, our obligation under the Optional
Protocol is to ensure that Defence-supported CF are not:
a.
a vehicle for directly recruiting people under 15 into the Armed Forces.
b.
a way of subverting the minimum joining age (i.e. joining Cadets voluntarily
below age 15 should not lead to an obligation to join the Armed Forces, which they
do not).
c.
a way of applying pressure on members of the Cadets under 18 to join,
thereby resulting in recruitment that is not genuinely voluntary; we are required to
maintain safeguards to ensure that does not happen.
1.7 Diversity and Inclusion Policy
1.7.1. The MOD-sponsored Cadet Forces are inclusive organisations which help young
people achieve their potential by offering a range of challenging and exciting activities
based on the values and ethos of the Armed Forces. We are committed to equality of
opportunity for young people and adults alike, recognising diversity within our membership
and regarding it as one of our greatest strengths.
1.7.2. Within the bounds of safety to themselves and others, the Cadet Forces are open
to all regardless of disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual orientation.
1.7.3. Diversity and inclusion are about valuing people’s differences and recognising that
everyone through their unique mixture of skills and experience has their own valuable
contribution to make. Therefore, where reasonably practicable, the MOD-sponsored
Cadet Forces will make allowances for disability and will adapt their practices to
accommodate religious observance. The MOD-sponsored Cadet Forces are committed to
ensuring that all feel valued, that the skills and talents of individuals are recognised and
fully developed and that the environment in the Cadet Forces is welcoming, rewarding and
fun.
1.7.4. Each Cadet Force is to develop, publish and maintain Service-specific Diversity
and Inclusion policies which should include training and awareness-raising.
1.7.5. Diversity and inclusion in the Cadet Forces will be monitored annually by each of
the Cadet Forces reporting as required to the 3* Youth & Cadets Steering Group.
1.8 MOD Policy on Advising Cadets on Careers in the Regular and
Reserve Forces
1.8.1. The MOD-sponsored Cadet Forces1 are voluntary youth organisations. They are
not part of the Armed Forces, but many ex-cadets do go on to join the Regular or Reserve
Forces. Results from the Armed Forces Continuous Attitude Survey indicate that a
significant proportion of members of the Regular Armed Forces (around 20%) have
previously been cadets. The Defence Youth Engagement Review, carried out in 2011,
noted that, by providing young people with an insight into Service life, those cadets who do
1 The Sea Cadet Corps, the Volunteer Cadet Corps, the Combined Cadet Force, the Army Cadet Force and
the Air Training Corps.
1-3 JSP 814 Pt 1 (V3.0 Jan 22)
go on to choose a career in the Armed Forces are less likely to drop out of initial training,
which ultimately saves money for that Service.
1.8.2. Historically, there has been considerable sensitivity about linking cadets and
recruitment because of concerns over the UN Convention on the Rights of the Child
(UNCRC) and the UK’s report on the Optional Protocol which states that
‘the cadet corps
are not part of the armed forces and have no operational role; nor are they conduits for
entry into the armed forces’. There has also been some confusion about what is and is not
permitted in the extent to which cadets may be encouraged to consider careers in the
Regular and Reserve forces.
1.8.3. It is in Defence’s interest to ensure that as many young people as possible are
aware of the Armed Forces’ role in the world and have a favourable impression of how
they operate. This background understanding, nurtured by gatekeepers2, is important both
to wider public support and as the foundation from which to encourage interest in an
Armed Forces career. The cadet experience plays an important part in providing an
awareness of the Armed Forces in both communities and schools and this experience can
often encourage individuals to pursue a career in the military.
1.8.4. It is right that young people should be informed about available career options and
opportunities but it is recognised that this approach will be scrutinised by some pressure
groups and could be a cause of concern to gatekeepers if seen to be one of overt
encouragement. There is also a risk of unintended secondary consequences, for example
a negative impact on the current black and minority ethnic (BME) mix of the Cadet Forces,
if it is perceived that cadet service leads directly to recruitment into the Armed Forces.
Maintaining the existing high levels of trust with the cadets, staff and their guardians is
crucial.
1.8.5. Each of the MOD-sponsored Cadet Forces aims to promote awareness of careers
in the Regular and Reserve Forces.
MOD policy is that cadets should be made aware
of the career opportunities that the Armed Forces (Regular or Reserve) can offer
and, where a cadet has a clear interest in a future military career, it is perfectly
legitimate that they should be helped and guided towards this goal; but there must
be no attempt to induce or pressurise cadets to join the Armed Forces. There is no
contradiction between the UNCRC and Optional Protocol and this policy.
1.8.6. Children become aware of a variety of careers from an early age, and it is
completely acceptable for cadets to be made aware of career opportunities in the Armed
Forces. Exposing children to the opportunities of a military career is very different to using
the cadets as a direct conduit into the Forces.
1.8.7. Visits to units, establishments and ships are a well established element of the
cadet experience. Recruiters already visit cadet units to talk to senior cadets about
opportunities in the Regular and Reserve forces, but it is recognised that more can be
done to signpost the offer that the Armed Forces provide.
1.8.8. The key point in any activity aimed at raising cadets’ awareness of career
opportunities in the Regular and Reserve forces is that the activity giving careers advice
must be kept completely separate from recruiting processes. All elements of the recruiting
process must take place at a Call Centre, Armed Forces Careers Office (AFCO) or Service
2 Including parents, teachers and Cadet Force Adult Volunteers.
1-4 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
Establishment and must not be conducted at cadet units or on cadet premises. Cadets
must not be targeted through direct marketing using contact details held on Cadet Force
Management Information Systems (i.e. BADER and WESTMINSTER). Cadets who are
interested in joining the Armed Forces may, however, be directed to means of making
contact with recruiters, for example through Forces careers websites and social media.
1.8.9. Regular disruption of or interference in weekday training at unit level (or similar) by
Recruiters would be counter-productive and should be discouraged. A more appropriate
approach is for Recruiting Groups to visit camps (with the agreement of the Chain of
Command), and give talks on the Armed Forces, often in the evening or as background
activity. Ex-cadets who have joined the Armed Forces should also be encouraged to visit
their previous cadet units.
1.8.10. To ensure cadets are fully aware of the opportunities available in the Armed
Forces, Regular and Reserve units should be fully engaged in supporting local cadet units.
In consultation with County Commandants (and equivalents) regionally affiliated Reserve
and Regular units should provide support for cadet training at weekend and annual camps.
This would be welcome support for the many CFAV who do not have the military
competence/credibility required at that level. It is the younger members of the Regular or
Reserve Forces who deliver that training who can be the most effective positive role
models for experienced cadets of the right age who are inclined towards a military career.
1.8.11. There are already some well established relationships in place between cadet and
Regular and Reserve units and it is clear that regional affiliations must be long term and
strategic. Local affiliations are helpful in providing cadets and CFAV with a sense of
belonging to a wider military community, and many cadets will be influenced by these links
to consider a career in the Armed Forces.
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1-5 JSP 814 Pt 1 (V3.0 Jan 22)
ANNEX A TO
CHAPTER 1 OF JSP 814
MOD-RECOGNISED YOUTH ORGANISATIONS
RN-Recognised Sea Scouts
Sea scouting in the U.K. began in 1909, one year after the establishment of scouting itself.
During World War I, Sea Scouts performed duties as coastal lookouts and messengers
and, in recognition of these deeds, were formally recognised by the Admiralty Board in
1919. This allowed them access to Naval equipment and facilities while remaining
independent of any Naval control.
During World War II, the scheme was converted so that Sea Scout groups which showed
themselves able to reach certain levels of proficiency could apply for stores and grants to
help train young men in basic seamanship before entering military service. The scheme
has been running since then, overseen by the Second Sea Lord and discharged through
the Director (Strategy and Policy). It is regulated by a Memorandum of Agreement (MOA)
between the MOD and the Scout Association.
Although there are some 425-450 Sea Scout groups throughout the UK, the MOD only
recognises a maximum of 105 at any one time. In order to remain in the scheme, groups
must maintain high standards, and are subject to a biennial review process in line with the
critera laid down in the MOA. Any Sea Scout group can apply for recognition subject to
criteria laid down in the MOA.
The RN-Recognised Sea Scouts are not supported financially by the MOD. However,
under the MOA, the Navy pays an annual capitation grant to the Scout Association. The
RN-Recognised Sea Scouts are permitted access to the Defence Training Estate to
conduct camps and competitions. In addition, they have access to RN ships, equipment
and flights in Service aircraft where prior agreement has been reached. The driving force
behind groups applying for and remaining in the Royal Naval recognition scheme is the
kudos and associated pride of being linked with the Royal Navy.
This is a sub-section of the RN Cadets and Youth area, under command of Director
Strategy & Policy (Dir S&P).
Girls’ Venture Corps Air Cadets (GVCAC)
The origins of the GVCAC date back to 1940 when the National Association of Training
Corps for Girls was set up by the then Minister of Education, Miss Florence Horsburgh.
The Association consisted of three separate Corps: the Girls’ Training Corps (GTC), the
Women’s Junior Air Corps (WJAC) and the Girls’ Nautical Training Corps (GNTC). As the
names suggest, the GNTC and the WJAC had a nautical and aeronautical bias
respectively, while the GTC offered more generalised training. In 1963 the GNTC accepted
an invitation to merge with the Sea Cadet Corps and the following year the GTC and
WJAC amalgamated to form the Girls’ Venture Corps (GVC) – albeit with separate Land
and Air wings. In due course, the need for the separate wings was considered
unnecessary and the entire organisation adopted RAF blue uniform. In 1987, the words
‘Air Cadets’ were added to the title. Prior to the mid-eighties, the GVCAC had been a
sizeable organisation with units throughout the UK and co-operation between the ATC and
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the GVC had been good. However, the acceptance of female cadets into the ATC
triggered a decline in GVCAC cadet numbers and there are now around 13 units
remaining.
The GVCAC’s aim is to meet and, where possible, exceed the aspirations of young women
by providing an aviation, adventure and travel-based programme of activity. To provide
leadership and example to the country’s youth and maintain an atmosphere and openness
to ensure everyone wanting to join is made welcome.
The RAFAC provides assistance to the GVCAC at various levels, details of which can be
found in GAI 1050.
RAF-Recognised Air Scouts
Air Scouting is about delivering aviation content as part of the balanced programme for all
Scout Association members. Additionally, there are ‘specialised’ Air Scout Troops and Air
Explorer Scouts in units throughout the UK which are a branch of Scouting.
Although there are some 120-125 Air Scout groups throughout the UK, the RAF
recognises a maximum of 60 at any one time. In order to remain in the scheme, groups
must maintain high standards.
No financial support is provided. However, RAF-recognised Air Scouts are permitted
access to RAF Stations, equipment and flights in Service aircraft, subject to prior claims of
the Service cadet organisations.
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1-A-2 JSP 814 Pt 1 (V3.0 Jan 22)
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ANNEX B TO
CHAPTER 1 OF JSP 814
NON-MOD-SPONSORED CADET UNITS
1.
The presentational risks presented by Non MOD-Sponsored Cadet Units (NSCU) has
been an issue for the MOD-sponsored CF for some time. The non-sponsored units, for
various reasons, have chosen to remain outside the MOD’s cadet structure and the MOD
has no oversight over any aspect of their operation or administration. Given the potential
reputational risks associated with these units, the MOD’s policy towards them is one of
‘benign acknowledgement’. This means that Defence recognises their existence but
provides no material assistance beyond that which a similar non-cadet youth organisation
(e.g. Boys’ Brigade or Scouts) would receive.
2.
NSCUs may have access to the MOD estate, in the same way as any other group or
organisation, but this use should be limited to Adventurous Training-style activities and
facility tours, and must be subject to the normal requirements regarding insurance, etc.
NSCUs are not to be permitted to use MOD-controlled ranges for shooting purposes, nor
should they be allowed access to Service, including CF, weapons, or perform military
fieldcraft-style activities on MOD estate or property.
3.
The reasons for this are not because NSCU training may be unsafe in itself but
because the MOD has no oversight of the training and qualifications of NSCU adult
volunteers and other supervisors. Therefore, there can be no absolute assurance that all
risks have been considered and that risk management has been applied to MOD
standards. Any unforeseen risk, therefore, could fall to the MOD as having given tacit
approval for this training. Given the military nature of these particular training activities,
any unforeseen occurrence could result in injury to a young person. Because NCSUs
could be confused with the MOD-sponsored Cadet Forces, these activities also provide
the highest risk of damage to the MOD’s reputation, and it is the duty of the MOD to
reduce this risk.
4.
On occasions, NCSUs may approach senior military officers either directly, or
through external supporters (including for example, Parliamentarians, Representatives or
Lord-Lieutenants) seeking support or recognition. These approaches should be declined
as such support has been used in the past to gain access to MOD facilities and
equipment, contrary to paragraph 2 above. If necessary, additional advice may be sought
from RF&C Div.
5.
More information about NSCUs can be found in 2017DIN05-019.
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1-B-1 JSP 814 Pt 1 (V3.0 Jan 22)
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ANNEX C TO
CHAPTER 1 OF JSP 814
APPOINTMENTS HELD BY MEMBERS OF THE ROYAL FAMILY IN THE
MOD-SPONSORED CADET FORCES
Sea Cadet Corps
Admiral of the SCC – HRH The Princess Royal [from 30 Jun 21]
Combined Cadet Force
Captain General – HM The Queen [from 2 Jun 53]
Army Cadet Force
Colonel-in-Chief – Awaiting appointment
RAF Air Cadets
Honorary Air Commandant – HRH The Duchess of Cambridge [from 16 Dec 15]
In addition, HM The Queen is Patron of the Marine Society and Sea Cadets (MSSC) and
of the Army Cadet Charitable Trust UK (ACCT UK).
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1-C-1 JSP 814 Pt 1 (V3.0 Jan 22)
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ANNEX D TO
CHAPTER 1 OF JSP 814
FORM OF INDEMNITY BETWEEN THE MINISTRY OF DEFENCE AND
MOD-SPONSORED CADET FORCES
The MOD sponsors five Cadet Organisations: the Sea Cadet Corps, the Volunteer Cadet
Corps, the Combined Cadet Force, the Army Cadet Force and the Air Training Corps
(hereafter referred to as the MOD-sponsored Cadet Forces).
The MOD hereby undertakes to fully and effectively indemnify MOD-Sponsored Cadet
Forces, the Cadets, Adult Volunteers, Uniformed Volunteer Staff, Civilian Instructors and
employees of the Cadet Forces or MOD, against all liabilities, claims, actions,
proceedings, demands, costs, charges or expenses which may be incurred in respect of
sickness or personal injury (including injury resulting in death) or loss of or damage to
property by reason of or arising out of any negligent act or omission by, or on the part of a
Cadet, Adult Volunteer, Uniformed Volunteer Staff, Civilian Instructor and employee of the
Sponsored Cadet Forces or MOD while in the course of Authorised Activities.
The MOD will accept liability for loss or damage to publicly-owned property and equipment
procured using public funds.
Further details can be found at Section 13.3 of JSP 814.
Directorate of Judicial Engagement Policy
Common Law Claims & Policy
Back to Contents
1-D-1 JSP 814 Pt 1 (V3.0 Jan 22)
2 Organisation, Policy and Governance
2.1 Organisation
2.1.1. Reserve Forces and Cadets (RF&C) is the MOD’s central point of contact (POC)
and the MOD policy directorate for tri-Service cadet matters. It is responsible for top-level
policy on matters concerning the CF. However, implementation of that policy is managed
through the individual sS’ chain of command. The MOD sponsors the CF and provides
some financial aid, administered by the respective sS.
2.2 MOD Reserve Forces and Cadets Youth & Cadets
2.2.1. ACDS(R&C) is the central focus for MOD Youth and Cadet policy and is directed
by VCDS through CDP to maintain close links with the Cadet Associations, the Council of
RFCAs, and to provide direction for those aspects of the CF where the RFCAs act as the
MOD’s agents. RF&C Y&C is tasked to undertake the following in relation to Youth and
Cadet activities:
a.
developing tri-Service cadet policy.
b.
contributing to joined-up Government and providing support to wider cross-
Government initiatives in youth policy.
c.
supporting Ministers and senior military staff within MOD on Youth & Cadet
matters.
d.
providing a secretariat function for the YCC, 3* and 1* Youth & Cadet
Steering Groups (YCSG).
e.
disseminating policy and monitoring its implementation.
f.
promoting an awareness of cadets throughout MOD and the Armed Forces.
g.
encouraging the efficient use of resources.
2.2.2. In carrying out these tasks, RF&C draws on the authority of VCDS and Min(AF)
through CDP and ACDS(R&C). RF&C examines MOD Policy, Government regulations
and other legislative issues that affect cadet and MOD youth activities and promulgates
policy whenever it needs to be adjusted to reflect the needs and concerns of the
management of young people. sS cadet and youth policies should conform to Defence
Policy and, where derogations are required to meet unique sS’ circumstances, these
should be agreed with RF&C or higher depending on the level of the issue. Policy is
disseminated directly to sS Cadet Headquarters. Once policy is disseminated, RF&C has
an assurance interest in its implementation, but the verification
role in implementation lies
with the sS’ TLBs and CF HQs.
2.2.3. To ensure RF&C does not work in isolation, policy is developed and agreed
through a process of consultation to ensure the views of the sS and Cadet Associations
are taken into account, and any inconsistencies are removed wherever practicable. To
formally manage the consultation process, a tiered committee structure is in place to bring
2-1 JSP 814 Pt 1 (V3.0 Jan 22)
together all the stakeholders from across Defence and the wider community. This
structure is explained more fully in the following paragraphs.
2.3 Tri-Service Cadet Forums
2.3.1. Overarching governance of, and direction to, the Cadet Movement is provided
through the Youth and Cadet Council, 3* and 1* Youth and Cadet Steering Groups
(YCSG). Additionally, the Council of the Marine Society & Sea Cadets (MSSC)3 meets
quarterly, chaired by the MSSC Chair and accountable for delivering the objects of the
charity. The Army has the 2* Army Cadet Executive Group (ACEG), chaired by GOC UK
HQ RC, and the RAF has the Air Cadet Council, chaired by CAS. Each group sits twice a
year and focuses on its sS Youth and Cadet agenda.
2.3.2. The principal high level committees are listed below, and in more detail at Annex A
of this chapter.
a.
The MOD Youth and Cadet Council (YCC).
The YCC, which meets once
each year, provides executive oversight and governance of Defence Strategy
and Policy on youth and cadet issues. It is chaired by Min(AF).
b.
The 3* Youth and Cadet Steering Group (3*YCSG). The 3* YCSG,
which meets twice each year, is a three-star level forum providing direction
and guidance on tri-Service youth and cadet matters. It is chaired by the
Chief of Defence People (CDP).
c.
The 1* Youth and Cadet Steering Group (1*YCSG). The 1* YCSG,
which meets three times each year, is a one-star level forum which shapes
strategy and policy, and manages delivery of tri-Service youth and cadet
matters. It is chaired by RF&C Head of Youth and Cadets.
In addition, to these high-level committees, there are some lower-level working groups
which discuss youth and cadets issues and help formulate tri-Service youth and cadet
policy.
2.4 Single Service Cadet Headquarters
2.4.1. Single Service policy matters, and the organisation, training, assurance, and
administration of individual CF and of individual Service sections of the CCF, are the
responsibility of the Service concerned. These responsibilities are discharged by the staffs
of the Director (Strategy and Policy), General Officer Commanding Headquarters Regional
Command (GOC RC) and Air Officer Commanding 22 Group (AOC 22 Gp).
2.4.2.
Royal Navy Cadet Forces - Director (Strategy and Policy).
2.4.2.1. Under the direction of Director Strategy & Policy) (Dir S&P), HQ RN Cadet
Forces is charged with the delivery of personal and citizenship development activity for
young people, to raise awareness of the RN and career opportunities through RN Cadet
Forces (NCF) and RN Recognised youth organisations. HQ RN Cadet Forces is
3 The Marine Society & Sea Cadets (MSSC) is an independent charity which runs the Sea Cadets in the UK.
The MSSC Council comprises the Trustees of the MSSC and the Chair of the Trustees. The Council invites
the senior RN officer responsible for naval recruitment and reserves to attend Council meetings but not vote.
2-2 JSP 814 Pt 1 (V3.0 Jan 22)
responsible for the delivery of Cadets and Youth Governance, Policy, Compliance and
Training Activity for the RN. HQ RN Cadet Forces Cadets and Youth Team is responsible
for the RN Cadet Forces programmes by which the RN can interact with the wider youth
community and provide opportunities for the RN to support Government youth policy in the
development of young people.
2.4.2.2. There are three discrete elements to RN Cadet Force activity:
a.
Sea Cadet Corps (SCC).
b.
Volunteer Cadet Corps (VCC RN-RM).
c.
Combined Cadet Force RN & RM (CCF RN-RM) (see paragraph 2.5).
2.4.2.3.
Sea Cadet Corps (SCC). The Sea Cadet Corps, part of the Marine Society &
Sea Cadets (MSSC), is managed by a Headquarters staff under the responsibility of a
Chief Executive Officer (CEO) who acts on behalf of the MSSC Council to realise the
vision and strategy of MSSC and the Sea Cadets. The MSSC is an independent charity
staffed mainly by employees of the MSSC, with a serving Captain RN and a Colour
Sergeant RM seconded on loan service. The Captain Sea Cadets (CSC) is accountable
through HQ RN Cadet Forces to ACNS, and functionally accountable to the MSSC CEO,
in his dual role of Director of Operations, for all aspects of the Sea Cadets. Accountable to
CSC are six Area Officers, who are FTRS RN Commanders or Lieutenant Colonels RM,
on loan service, who lead each of their geographical areas. Each Area has a small staff of
MSSC employees who, with SCC HQ, are there principally to enable the achievement of
the MSSC vision and strategy. Areas are subdivided into Districts, headed by District
Officers (DOs), uniformed CFAV, who assist the Area staff to manage the Units within their
Districts. Each Unit is an independent registered charity in its own right, which is
recognised as belonging to the Sea Cadets by virtue of its affiliation with the MSSC. As
independent charities, the Units are managed by Unit Management Committees (UMCs),
which are legally accountable to the Charities Commission.
2.4.2.4.
Volunteer Cadet Corps (VCC RN-RM). The Volunteer Cadet Corps (VCC RN-
RM) started as a means of delivering training and mentoring to sons of RN and RM NCOs.
The VCC exists as the RN VCC and the RM VCC and comprises nine units supported by
RN and RM establishments, where they sit as lodger units, in receipt of administrative and
logistical support. The VCC (RN-RM) has a self-generated chain of command; however, it
sits under full command of HQ RN Cadet Forces. Comd VCC RN-RM, through VCC RN-
RM HQ, has day-to-day responsibility for compliance, assurance, training and
organisational support of the VCC RN-RM.
2.4.3.
Army Cadets - Headquarters Regional Command.
2.4.3.1.
Army Cadets. The Army Cadets comprise two distinct elements: the Army Cadet
Force (ACF) and the CCF(Army) (see paragraph 2.5). The Army Cadets, under the
direction of Commander Home Command, are under command of GOC HQ Regional
Command (HQ RC) who as Commander Cadets is responsible for the delivery of the ACF
and is supported by HQ RC Cadets Branch in this role. For Cadet matters, GOC HQ RC
commands the 55 ACF counties through the Regional Point of Command (RPoC)
Brigades, Headquarters and GOC London District. HQ RC also has responsibility for the
Cadet Training Centre (CTC) at Frimley Park and its sub-units which deliver adult and
cadet training in leadership and technical skills. RPoC Brigade Commanders and GOC
London District are responsible for between two and nine ACF counties, depending on
2-3 JSP 814 Pt 1 (V3.0 Jan 22)
location, and are supported by a CF focal point in each HQ, as well as Cadet Training
Teams (CTTs) which contain Training Safety Advisers (TSAs).
2.4.4.
Royal Air Force Air Cadets - Air Officer Commanding 22 Group.
2.4.4.1.
RAF Air Cadets (RAFAC). The RAFAC are commanded by a serving Air
Commodore (Comdt RAFAC), responsible to AOC 22 Gp, and comprise two distinct
elements: the Air Training Corps (ATC) and the CCF(RAF) (see paragraph 2.5). HQ
RAFAC provides central services, including the RAFAC Training Academy, and there are
Air Cadet Adventurous Training Centres at Windermere, Fairbourne and several national
Cadet Centres. Powered flying and gliding are provided by Air Experience Flights (AEF),
the Central Gliding School and Volunteer Gliding Squadrons (VGS) at various locations
throughout the UK. The ATC comprises squadrons and detached flights grouped
geographically as 34 wings and six regions. Each ATC Squadron is parented by a
Regular RAF Station.
2.5 Combined Cadet Force
2.5.1. The Combined Cadet Force (CCF) is a unique partnership between MOD and
schools and academies across the UK in both the independent and state sectors. CCF
contingents contain one or more sections supported by the Royal Navy & Royal Marines,
the Army and the Royal Air Force, and promote the aims and values of the Services they
represent. The CCF is supported by the Department for Education (DfE) and education
departments in the Devolved Administrations, and by a number of cadet-focused
organisations and charities.
2.5.2
Strategic guidance for the CCF and top-level tri-Service policy is provided by MOD
Reserve Forces and Cadets (RF&C). Responsibility for overarching policy for the whole
CCF and broad administrative processes is delegated to the Army as the lead Service for
the CCF. Tri-service policy and governance issues are decided at the CCF Working
Group (CCF WG), which sits outside the CCF Chain of Command and is chaired by the
Assistant Head, RF&C Youth & Cadets. The CCF WG is responsible to the 1* Youth and
Cadet Steering Group which provides strategic direction to the CCF.
2.5.3. HQ RC Cadets Branch and Army Brigade RPoCs have a range of tri-Service, pan-
CCF responsibilities which include: CCF establishments, CCF logistics and infrastructure,
the Annual Assurance Reports and management of the Tri-Service CCF Risk Register.
The Army also administers the School Staff Instructors at each CCF school and
Contingent Grants. Full details can be found in Combined Cadet Force (CCF)
Regulations. The organisation, training and administration of individual Service sections of
the CCF remain the responsibility of the respective sService Cadet Force HQ.
2.5.4
CCF RN-RM is under command of Head Cadets & Youth, HQ RN CF. Head
Cadets and Youth delegates operational delivery to the Commanding Officer CCF(RN-
RM). The CCF RN-RM Sections are grouped into three regions and administered through
Regional Points of Contact (RPoC) Team Leaders, Area Instructors (AIs) and Training
Safety Advisors (TSAs).
2.5.5. GOC RC is commander of the CCF(Army). Each CCF(Army) Section is
administered by the regional Army Formation HQ with Cadet Training Teams (CTT)
allocated to RPoC Commanders as necessary by RC HQ Cadets Branch.
2-4 JSP 814 Pt 1 (V3.0 Jan 22)
2.5.6. Comdt RAFAC commands the CCF(RAF). The CCF(RAF) Sections within
schools are grouped into 6 geographic Areas (which differ from the ATC regions). Each
Area has a Training Evaluation and Support Team (TEST) officer and four or five TEST
SNCOs. TEST teams are under command of Wg Cdr CCF, located at HQ RAFAC. Each
CCF(RAF) Section is parented by a Regular RAF Station.
2.6 Affiliations of Cadet Forces and Units Overseas
2.6.1. Every CF unit or section of the CCF is to be affiliated, where possible, to a unit of
its Regular or Reserve Service. The aim of these affiliations is to provide a link with the
Service to stimulate interest among the cadets, and to give assistance with training.
Affiliation arrangements differ between the Services and details are to be found in the sS
manuals.
2.6.2.
Units Overseas.
a.
The SCC has two units overseas; Malta and Bermuda, whose status and
special arrangements are described in the MOU between MOD and MSSC.
b.
The VCC and the CCF have no units overseas.
c.
The ACF has one detachment in the Cyprus Sovereign Base Area, which is
governed by a designated County headquarters in the UK.
d.
The ATC has two units overseas; Cyprus and Gibraltar. These units are
governed by a designated Wing Headquarters within the UK, and, therefore, come
under the direct command of the RAFAC. Membership of the ATC squadron in
Cyprus is limited to British Citizens. In the case of the Gibraltar squadron,
Gibraltarian children who qualify for British citizenship are entitled to enrol.
2.7 External Supporting Bodies
2.7.1.
Reserve Forces’ and Cadets’ Associations (RFCAs).
The Reserve Forces’ and
Cadets’ Associations (RFCAs) are statutory autonomous bodies established under Part XI
of the Reserve Forces Acts 1996 (RFA 96). Across the UK, 13 RFCAs have been
established, based on the Nations and Regions (the exception being in Scotland, where
two RFCAs have been set up). Each RFCA is a body with Crown Status and has its own
Scheme of Constitution drawn up by the Defence Council under the authority of this Act of
Parliament. The RFCAs have statutory powers and assigned responsibilities connected
with the organisation and administration of the Army Reserve and the ACF and, to a lesser
extent, with other Reserve and CF. RFCAs have particular responsibility for providing and
maintaining accommodation, facilities, equipment and transport. The voluntary
membership of the Associations amounts to some 8000 individuals who provide advice
and pro bono support to the Reserve and CF as well as acting as a conduit for the
passage of information between Defence, civic bodies, employers and the population in
general. The Council of RFCAs is also established under the provisions of RFA 96 and
provides a strategic level interface between Defence customers and the Associations.
2.7.2.
Marine Society and Sea Cadets (MSSC).
The MSSC is
the parent charity of Sea
Cadets. The relationship between the MOD and MSSC is described in a Memorandum of
Understanding (MOU). This details the accountability and support relationships between
2-5 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
both parties and the overarching principles under which Sea Cadets is a part of and
managed by the MSSC, and supported by MOD.
2.7.3.
Combined Cadet Force Association (CCFA). The CCFA is a registered charity
dedicated to promoting the aims and ideals of the CCF as a youth organisation. CCFA is
recognised by the MOD and the Head Teachers’ organisations to carry out the functions
detailed in Combined Cadet Force Regulations. Membership of the Association is open to
both contingents and individuals with control of the Association’s programme being
governed by an annually elected Board of Trustees consisting of serving or former
contingent commanders representing all contingents on a regional or county basis.
2.7.4.
Army Cadet Charitable Trust UK (ACCT UK).
ACCT UK is a national youth
charity dedicated to improving the life chances of young people through access to Army
Cadets. It also develops the youth leadership and training abilities of adult volunteers in
the Army Cadets. It also provides insurance for those areas outside MOD liability. ACCT
UK’s programme is governed by a Board of Trustees which includes serving and former
members of the ACF.
2.7.5.
The Council for Cadet Rifle Shooting (CCRS).
The objectives of the CCRS are:
a.
to provide a central body which can speak with authority on all cadet shooting
matters on behalf of UK cadet organisations.
b.
to organise shooting events and competitions that may be delegated to it by
its constituent organisations.
c.
to liaise in shooting matters between UK cadet organisations and their
counterparts overseas.
2.7.6.
Cadet Vocational Qualifications Organisation (CVQO). CVQO is a registered
charity that offers a broad range of vocational qualifications designed to recognise the
activities undertaken by young people and adult volunteers in youth organisations.
Participants can gain a qualification that validates what they have learned and increases
opportunities to progress to further education or employment. Details of the courses which
CVQO offers are shown at 15.16.
Back to Contents
2-6 JSP 814 Pt 1 (V3.0 Jan 22)
ANNEX A TO
PRINCIPAL HIGH-LEVEL CADET FORUMS
CHAPTER 2 OF JSP 814
MOD Youth and Cadets
3* Youth & Cadets Steering
1* Youth & Cadets Steering
1* Strategy Working
Council
Group
Group
Group
(Annual – Jul)
(Bi-annual – Mar and Nov)
(Tri-annual – Jan, May and Sep)
(Tri-annual – Jan, May and Sep)
Main Body
RF&C - Hd Youth & Cadets
Chair
RF&C - Hd Youth & Cadets
Chair
Min(AF) Chair
Appointment
Role
RC HQ DComd Cadets
RC HQ DComd Cadets
VCDS
CDP
Chair
Comdt RAFAC
Comdt RAFAC
CDP
Dir(S&P)
RN Youth & Cadets business
CE CCFA/ACCT UK
CEO MSSC
Dir(S&P)
CEO MSSC
GOC RC
GOC RC
Army Youth & Cadets business
RF&C – AHd Youth & Cadets
In Attendance:
AOC 22 Gp
AOC 22 Gp
RAF Youth & Cadets business
Dir Cadets & Youth CRFCA
RF&C – AHd Youth & Cadets
ACDS (R&C)
ACDS(R&C)
Senior Responsible Officer Youth & Cadets
CE CVQO
RF&C – COS
Secretary
DDC Dir
DIO Estate Strategy DepHd (Cap)
(Others in attendance as required)
AFFS Hd
DDC Dir
Communicating Youth & Cadets issues
AFFS DHd
Devolved Administrations’ Representatives
DIO CE
Estates Business SME Tri-Service
DDC Representative
Home Office Representative
DfE Representative
AFFS Hd
Professional Advisor on safeguarding issues
In Attendance:
CE CRFCA
FMC Cap Plans Hd
Sustainability
TERMS OF REFERENCE
Captain Sea Cadets
Chair MSSC
1* Strategy Working Group (SWG)
RF&C - Hd Youth &
Chair of 1* Cadet Steering Grp
RF&C – SO2 Cadets
Secretary
Chair CCFA
Cadets
(Others in attendance as required)
1. Develop, and monitor progress on, the CF2025 Stratgy.
Chair ACCT UK
RF&C Div Hd Youth & Cadets
In attendance
2. Deliver CF2025 Stragy progress reports to the 1* and 3*
RF&C Div Youth & Cadets COS Secretary
YCSGs.
CE CRFCA
RFCA Business: Youth & Cadets; Estates &
Facilities; Recruiting & Employer Support
3. Provide direction and guidance from Defence to the
In attendance:
single-Services and MSSC to meet the CF2025 Strategy
DIO CE
Chair MSSC
Represents Sea Cadet Corps
outputs.
Comdt RAFAC
Dep Dir (Cadets & Youth)
Chair CCFA
Represents CCFA
RC HQ DComd Cadets
(Others in attendance as required)
Chair ACCT UK
Represents ACCT UK
RF&C - YC Youth
Secretary
TERMS OF REFERENCE - 1* YOUTH & CADETS STEERING GROUP (1* YCSG)
1. Seek direction from and be responsible to the 3* YCSG. It will be responsible for
TERMS OF REFERENCE
developing, co-ordinating and implementing pan-Cadet Force Policy and direction.
MOD YOUTH & CADETS COUNCIL (MOD YCC)
TERMS OF REFERENCE - 3* YOUTH & CADETS STEERING GROUP (3* YCSG)
2. Monitor the progress of their contribution to achieving the goals of MOD Youth
1. Endorse Youth Policy and objectives.
Policy and establish direction to and take reports from appropriate working groups
1. The purpose of the 3* YCSG is to execute governance over the development, management and employment of Youth &
including, but not limited to the Combined Cadet Force Executive Committee, Cadet
2. Provide guidance and direction to the 3* YCSG for
Cadet (Y&C) policy in order to achieve the agreed tri-Service vision and intent for Youth & Cadets. The YCSG is responsible to
Safeguarding Working Group and the Cadet Safety Working Group.
strategic decision-making to enable effective implementation
the MOD Youth & Cadets Council.
and delivery of MOD’s Youth Policy.
3. Provide guidance and direction to enable the development and effective
2. The 3* Y&CSG will have a single structure. The Group comprises key capability owners to whom CDP will turn to lead on
implementation of single Service Youth and Cadet strategies consistent with MOD
3. To review overall levels of resource and funding to
Defence-level Youth Policy issues within their functional areas. The Group will request the attendance of senior stakeholders
youth policy.
support Youth and Cadet activities.
when issues relevant to their specific area of responsibility are to be discussed.
4. Consider wider matters concerning MOD’s Youth policy.
4. Contribute to the development of Government Youth
3. The 3* Y&CSG will:
Policy.
5. Define the contribution to be expected from the single Services towards the
a. Be responsible to the MOD YCC for key strategic issues relating to MOD-sponsored Youth & Cadets activities.
implementation of wider Government youth policy.
b. Direct the work of the 1*YCSG.
c. Oversee formulation of tri-Service Youth & Cadets policy, ensuring coherence between the Services.
6. Ensure that relevant legislative matters are addressed by those delivering MOD
d. Provide guidance on resource issues.
youth policy.
e. Resolve issues raised by ACDS (R&C) through the 1*YCSG.
7. Prepare/endorse Cadet JSPs (814, 313 and
Cadet Training Safety Precautions
f. Act as a point of focus to stimulate wider government and local authority involvement in Cadet Forces.
(The Red Book)) for authorisation by 3* YCSG (and CDP as the owner).
g. Endorse Joint Cadet Publications; JSPs 814, and
Cadet Training Safety Precautions (The Red Book).
8. Facilitate the sharing of ‘best practice’ procedures within the Cadet Forces.
4. The 3* YCSG will meet twice a year or more frequently if required. Members of the main group may pursue specific
9. Provide reports to the 3* YCSG and the MOD YCC.
enquiries for CDP within their area without calling in the whole membership. This may be in response to events or as part of
wider MOD policy that might affect the Youth & Cadets organisations.
2-A-1 JSP 814 Pt 1 (V3.0 Jan 22)
3 Unit Organisation
3.1 Unit Organisation
3.1.1. Because unit organisation in each CF is likely to reflect the structure of its parent
service and its training syllabus, it is the responsibility of each single Service to ensure that
unit organisations are laid out clearly in CF publications, showing clear lines of governance
and responsibility.
3.2 Staffing Strengths and CFAV to Cadet Ratios
3.2.1.
General.
Units
within the different CF differ in size and, therefore, staffing
requirements also differ. Details on the number of cadets and CFAV allowed per unit are
available from the respective headquarters. Cadet Force Headquarters are to ensure that, as
a minimum, the guidelines below are followed when establishing posts in cadet units to ensure
that cadets can be supervised adequately.
3.2.2.
CFAV to Cadet Ratios during Training Activities. For any CF activity, it should
be planned that at least two adult supervising staff are present. In mixed-gender units,
and for activities and events involving groups of mixed gender, particularly residential
(overnight) activities, there are benefits to having adult supervising staff of mixed gender
and this should, wherever possible, be the case. In single-gender units, there is no
requirement to have staff of another gender present.
3.2.3. The following ratios for staff to cadets are recommended, in accordance with
NSPCC guidelines:
a.
For 9 to 12-year-old cadets – Minimum of 1:8 (with a minimum of 2
staff present).
b.
For 13 to 18-year-old cadets – Minimum of 1:10 (with a minimum of
2 staff present) for all external activities that are not subject to a higher ratio, for
example, shooting.
3.2.4. These guidelines are minimum requirements only. Risk assessment may indicate
the need for more staff than the minimum to ensure safety. It is important to think about
the needs of the cadets in the group, the activities they are going to be doing and the
environment where the activities will take place. Factors to be considered include:
•
Age of cadets.
•
Number of cadets involved.
•
Cadets with special or medical needs (requires a higher staff to cadet ratio).
•
Previous experience of cadets taking part in the activity.
•
Degree of responsibility and discipline of the group.
•
Type and nature of activity.
•
Level of risk.
•
Location and travel arrangements.
•
Time of year.
•
Experience levels of staff.
•
Requirements of place to be visited.
•
First Aid cover.
3-1 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
•
School Policy (where appropriate).
3.3 Inspection Procedures
3.3.1. Each Cadet Unit is to be inspected for compliance with CF standards by an
appropriate person appointed by the respective Cadet Headquarters.
3.3.2. The aim, frequency and nature of the inspection are to be laid down in CF
publications. However, it is a mandatory requirement that, as part of the inspection,
Inspecting Officers ensure that training conforms to the MOD SHEF Statement, and that
buildings conform to national health and safety standards.
3.4 Opening and Closing of Units
3.4.1. Policies and procedures for opening and closing of units are to be contained in the
relevant sS CF publications.
3.4.2. CF HQ are to have processes in place to deal with poorly-performing units.
Back to Contents
3-2 JSP 814 Pt 1 (V3.0 Jan 22)
4 Eligibility and Conditions of
Membership for Cadet Force Adult
Volunteers
4.1 Eligibility Criteria
4.1.1.
General.
Each CF has various categories of CFAV, and further details of these can
be found in the respective CF publications. However, the following policy applies to all CFAV.
The term CFAV includes both uniformed and non-uniformed adult volunteers.
4.1.2. The MOD does not discriminate on the grounds of disability, gender reassignment,
marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual
orientation. However, in its role as having a duty of care to the people within the CF, there are
certain regulations to be followed as detailed below.
4.1.3.
Nationality Requirements. There are no specific nationality requirements for
CFAV into the CF as long as the individual has leave to remain in the United Kingdom, is
eligible to undertake work in the UK and meets the relevant security clearance and
Disclosure requirements.
4.1.4.
Enhanced Disclosure and Barred List. To verify their suitability to volunteer with
children, all CFAV undertaking Regulated Activity (Regulated Work in Scotland) must
successfully undergo an Enhanced Disclosure with Barred List check (or equivalent for
Scotland and Northern Ireland), and gain a disclosure that is acceptable.
4.1.5.
Security Clearance. The table below shows the levels of clearance required for
each CF to allow access to establishments and the use of arms and ammunition.
Descriptions on the levels of clearance can be found at Annex A to this chapter.
Cadet Force
Current minimum security
Comments
clearance in the CF
SCC
All* - Baseline Personnel
*Civilian Instructors and supporting staff
Security Standard (BPSS)
(non-uniformed personnel) do not go
through a formal BPSS process. They
have their identities checked to BPSS
criteria.
All uniformed personnel wishing
to apply for a CFAV ID card and
those involved with armouries -
Security Check (SC)
VCC
All* - Baseline Personnel
Security Standard (BPSS)
All uniformed personnel wishing
to apply for a CFAV ID card and
those involved with armouries -
Security Check (SC)
4-1 JSP 814 Pt 1 (V3.0 Jan 22)
CCF (RN-RM) All personnel (NB - all
1. CCF(RN) and CCF(RM) staff who
personnel are uniformed) - SC
have been appointed on or after 1 April
2004 are required to be cleared to SC
for the purposes of ID card issue.
Those appointed prior to this date were
awarded ‘grandfather’ rights for the
purposes of ID Card issue but were
subject to SC clearance if they had
access to weapons or ammunition.
ACF
All* - BPSS
* All CFAV (Officers and non-
commissioned ranks), non-uniformed
CCF(Army)
Those with unsupervised
volunteers (civilian instructors and
access to arms and ammunition civilian assistants) and supporting staff.
- SC
ATC
All* - BPSS
* All CFAV (Officers and non-
commissioned ranks), civilian
All uniformed CFAV and those
instructors, chaplains, supporting staff
with unsupervised access to
and Staff Cadets (adults) aged 18 to 20
arms and ammunition - SC
years.
CCF (RAF)
All* - BPSS
*Adult Instructors (non-commissioned
ranks), civilian instructors, supporting
All uniformed CFAV and those
staff and Staff cadets (adults) aged 18
with unsupervised access to
to 20 years.
arms and ammunition - SC
4.1.6.
Access to Weapons, Ammunition or Explosives. Personnel whose duties
involve unsupervised access to weapons, ammunition or explosives are to be SC cleared.
4.1.7.
Age. The MOD does not mandate an upper age limit for CFAVs. The table below
shows the current lower and upper age limits set by each CF. If CFAV are required to
obtain private insurance to continue their CF duties (after a specified age) then CF
publications are to clearly define when this is required. For some specific roles, the lower
age limit may be higher because of Service requirements.
Cadet Force
Lower age limit
Upper age limit for CFAV
for CFAV
Sea Cadet Corps
18 years
No upper age limit – those aged 80 and over
are offered separate insurance arrangements,
subject to their continued eligibility, capability
and fitness.
VCC
18 years
Annual review beyond 65 years.
Combined Cadet
18 years
Annual review beyond 65 years for Officers.
Force
Supernumary Officers may be extended to 70
years where this is in direct support of shooting
activities. There is no upper age limit for CIs.
Army Cadet Force 18 years
Annual review beyond 65 years.
Air Training Corps 20 years
Annual review beyond 65 years.
4-2 JSP 814 Pt 1 (V3.0 Jan 22)
4.1.7.
Dual Appointments.
CFAV may be members of more than one CF at the same
time providing the Commanding Officers of the units are aware and in agreement. Officers
in dual appointments may, therefore, hold more than one Cadet Forces Commission.
4.1.8.
Regular Forces.
Regular Armed Forces personnel may not be enrolled as
CFAV, although they may help at cadet units as ‘Service Helpers’ or similar.
4.1.9.
Reserve Forces.
Reserve Forces personnel may be enrolled as CFAV in
addition to their Reserve commitment. However, WOs, NCOs and other ranks serving in
the Reserve Forces are
not permitted to hold a commissioned appointment in the CF.
The implications of this are that an individual may not serve as a commissioned officer in
one organisation and hold a non-commissioned appointment in another. Instead of
enrolling as CFAV, members of the Reserve Forces may choose to help Cadet Forces as
Service Helpers in their reservist rank.
4.2 Application Procedures
4.2.1. Application procedures for CFAV can be found in the respective CF publications.
4.3 Commissions
4.3.1. Cadet Force Officers are appointed to a Cadet Forces Commission. They are not
subject to Service law, but they must comply with their Cadet Force’s regulations, values
and standards as well as codes of conduct.
4.3.2. Full details of Commissions can be found in:
a. Naval Cadet Forces:
(1) Sea Cadets – Sea Cadet Regulations (SCRs).
(2) VCC – Volunteer Corps Regulations (VCRs).
(3) CCF(RN-RM)) – CCF Regulations.
b. ACF – AC14233 Army Cadet Force Regulations.
c.
CCF (Army) – AC 72076 Combined Cadet Force (Army) Personnel
Regulations.
d.
ATC and CCF(RAF) – AP1919A Regulations for Officers Appointed to a
Cadet Forces Commission in the Air Training Corps and CCF Regulations.
4.4 Cadet Forces Warrant
4.4.1. The Secretary of State for Defence approved the creation of the Cadet Forces
Warrant on 17 August 2020. Cadet Force Adult Volunteers holding the rank of Warrant
Officer or Sergeant Major Instructor on that date, and those promoted to those ranks
subsequently, should be issued with a Cadet Forces Warrant. The Cadet Forces Warrant
has no wider legal effect and does not change the existing obligation for those who are
issued a Warrant to comply with the Regulations of the Cadet Force to which they belong.
4.4.2. Cadet Force headquarters are to produce the Warrants locally using the template
provided by MOD RF&C. As the template contains the Secretary of State’s electronic
4-3 JSP 814 Pt 1 (V3.0 Jan 22)
signature, MOD RF&C will provide a new template whenever there is a new Secretary of
State. Warrants should be printed on Conqueror Wove Smooth Oyster A3 120gsm paper.
4.4.3. For recipients who were in post on 17 August 2020, the date of appointment
should be the date of their promotion to the relevant rank, and the signature date should
be 17 August 2020.
4.4.4
For recipients promoted after 17 August 2020, the date of appointment should be
the date of promotion to the relevant rank, and the signature date should be the date the
Warrant is produced.
4.5 Medical Standards and Fitness
4.5.1. See Chapter 12 Section 1.
4.6 Maternity Policy
4.6.1. Being pregnant or a new mother does not prevent a CFAV from continuing in her
role. However, health and safety considerations must be considered. Pregnant CFAV
may be permitted to continue participating in cadet activities provided any identified risks
to their own or their child’s health are mitigated as low as reasonably practicable. In the
interest of health and safety, a female CFAV should notify her Commanding Officer or
equivalent of her pregnancy so the appropriate procedures can be followed. While a
period of agreed absence may be taken, after such a period she may resume her CFAV
role after the end of her pregnancy if she wishes. If she returns within 6 months, or is
breastfeeding, a further risk assessment is required.
4.7 Changes in Personal Circumstances
4.7.1.
Reporting.
In order to fulfil the duty of care to Cadets and CFAVs, and to be in
the best interests of individuals, it is essential that all personal records are up to date.
CFAVs are, therefore, to report any change of circumstances, including those listed below,
to their unit headquarters without delay:
a.
Change of Next of Kin or Emergency Contact details.
b.
Change of name.
c.
Change of address.
d.
Change of contact telephone number(s).
e.
Change of employment.
f.
Criminal offences, including alleged offences for which investigations are
being conducted or proceedings are pending.
g.
Any conviction arising from a criminal offence.
4-4 JSP 814 Pt 1 (V3.0 Jan 22)
4.8 Call-Out Liability
4.8.1. Officers who hold Cadet Forces Commissions, and other CFAV, are not liable to
call-out in respect of their being members of the CF. However, if CFAV are on Reserve
Lists from previous full-time military service in the Armed Forces or hold additional
commissions – in the RNR, RMR, Army Reserve or RAuxAF, for example, they retain their
call-out liability in that capacity.
4.9 Whistleblowing
4.9.1. The Whistleblowing Policy for the CF is at Annex B to this chapter.
4.10 Transfers, Retirement, Resignation, Suspension, Relinquishment
and Termination of Membership
4.10.1.
General.
Regulations regarding conditions of membership of CFAV in the CF
vary for each CF, as do the administrative procedures for effecting resignations,
suspensions, relinquishments, terminations, retirements and transfers. The following,
however, outline the minimum requirements:
a.
Transfers.
Applications for transfers are to be initiated by the Commanding
Officer of the unit which the CFAV is leaving. They are also subject to the
approval of the Commanding Officer of the receiving unit. CFAV may transfer to
another Cadet Force of their Service with the agreement of the receiving Cadet
Force authority. However, provided the relevant authorities approve, it is
permitted for a CFAV to serve with both CF within a Service.
b.
Retirement.
CFAV will usually retire at the stated retirement age, unless
they request through sS chains of command and are accepted by them to extend
their membership. Any approved extension beyond the stated retirement age
should be granted one year at a time and is subject to the health and fitness of
the applicant being deemed to be of satisfactory standard.
c.
Resignation.
CFAV are to submit their resignation in writing through their
chain of command, stating their reasons for wishing to resign.
d.
Suspension.
If administrative or disciplinary action is being considered, it
may be necessary to suspend without prejudice the CFAV from all cadet
activities and to withdraw their access to management information systems until
the outcome of the case is known. Any suspension should be notified to the HQ
of any other CF with which the CFAV is involved.
e.
Relinquishment.
A commissioned CFAV will normally relinquish their
commission on completion of tenure of appointment or on the lapsing of their
appointment if they are not accepted for another appointment.
f.
Termination.
Before terminating membership, units are to ensure that
warnings given to individuals about their suitability to remain in the CF under
question are given both from the appropriate level and in the appropriate manner
(i.e. discretionary oral warnings and mandatory written warnings). Individuals are
also to be advised of the area of concern, and given the chance to improve or
answer any concerns the unit may have before termination of membership is
4-5 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
effected in accordance with sS regulations. In the case of gross misconduct, the
termination could be immediate with a written explanation in due course.
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4-6 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
ANNEX A TO
CHAPTER 4 OF JSP 814
SECURITY CLEARANCES
1.
There are two levels of security clearances that apply to CFAV:
a.
Baseline Personnel Security Standard (BPSS).
This is the range of pre-
employment checks to be carried out to obtain an appropriate degree of assurance
about the identity, nationality and immigration status, employment history and
criminal record. It is not a security clearance, but underpins any subsequent security
clearance. Further details, including the process for carrying out BPSS checks, can
be found on th
e GOV.UK website.
b.
Security Check (SC). SC clearance allows individuals to have access to
sensitive assets, the compromise of which, accidental or otherwise, may constitute a
criminal offence. SC consists of the following parts:
(1) Baseline Personnel Security Standard (BPSS).
(2) Completion of the Security Questionnaire.
(3) Departmental records check.
(4) Criminal records check.
(5) Security Service records check.
(6) Credit reference agency check.
2.
Personnel who are in SC roles have a responsibility to notify their line manager and
the local security unit (where relevant through completing a Change of Personal
Circumstances form) if, following the granting of their clearance, they:
a.
marry, or form a civil partnership.
b.
divorce, or dissolve a civil partnership.
c.
have a change of partner (with whom they live as a couple).
d.
receive a police caution, reprimand or final warning; are arrested or refused bail
or are convicted of an offence (other than minor road traffic offences).
e.
are subject to any type of insolvency proceedings, court repayment plan; or
experience financial difficulties.
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4-A-1 JSP 814 Pt 1 (V3.0 Jan 22)
ANNEX B TO
CHAPTER 4 OF JSP 814
CADET FORCES WHISTLEBLOWING POLICY
1.
Whistleblowing is a term used for disclosing certain types of wrongdoing in an
organisation. Disclosing the wrongdoing must be in the public interest meaning it must
affect others. A concern can be raised at any time about an incident that happened in the
past, is happening now or may happen in the future.
2.
This policy acts as framework for CF HQ when developing their own whistleblowing
policy and procedures.
3.
Each CF HQ is to have whistleblowing policies and procedures in place which must:
a.
be clear and written in plain English;
b.
be well publicised and easily accessible to Cadet Force Adult Volunteers
(CFAVs), cadets, parents, guardians and other interested parties;
c.
ensure that persons handling whistleblowing concerns are aware of their
obligations to prevent victimisation; and
d.
stress the importance of providing timely feedback to the whistleblower.
Disclosures that count as whistleblowing
4.
CF HQs should aim to protect individuals who report concerns in any of the following
areas:
a.
a criminal offence;
b.
a danger to the health and safety of any individual;
c.
risk or actual damage to the environment;
d.
the organisation is breaking the law; or
e.
a deliberate attempt to conceal wrongdoing.
5.
Whistleblowing does not apply to a personal grievance or to a concern about
safeguarding:
a.
Personal grievances (for example bullying, harassment and discrimination) are
not covered by whistleblowing law, unless the case is in the public interest. Personal
grievances should be reported through individual CF HQ complaints policy and
procedures.
b.
Information on safeguarding is detailed in the MOD sponsored Cadet Forces
(CF) Safeguarding Framework and any concerns should be reported using individual
CF HQ safeguarding policies and procedures.
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link to page 4
Protection of Whistleblower from Reprisal or Victimisation
6.
Public Interest Disclosure Act (1998). The law protects workers from being treated
unfairly if they, ‘blow the whistle’. Whistleblowing law is in the Employment Rights Act (as
amended by the Public Interest Disclosure Act (1998)). Cadet Force Adult Volunteers are
neither employees nor workers (they are volunteers) and are, therefore, not protected by
the whistleblowing provision in the Employment Rights Act which provides the right for a
worker to take a case to an employment tribunal if they believe they have been victimised
at work or have lost their job because they have ‘blown the whistle’. However, CF HQ
policies should aim to provide similar protection to its members as that of the Act, and a
whistleblower should not be treated unfairly, suffer a detriment or be disciplined for raising
a genuine and legitimate concern, provided the correct policy and procedure is followed.
Employees of organisations supporting the Cadet Forces should follow their employers’
policies and procedures.
Confidentiality
7.
All whistleblowing claims must be treated sensitively. The whistleblower has the right
to raise a concern confidentially and every effort is to be made to protect a whistleblower’s
identity, except where criminal activity may have taken place in which case, the Police will
be informed.
8.
Reporting disclosures anonymously is discouraged. A disclosure may not be taken
forward if insufficient information is provided to establish whether it is credible.
Malicious Accusations
9.
Whistleblowing disclosures must be reported in good faith. CF members who make
deliberately false, malicious, vexatious or frivolous accusations may be subject to
administrative action by the MOD sponsored CFs.
Further Guidance 10. Further guidance on whistleblowing is available on the
gov.uk website.
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4-B-2 JSP 814 Pt 1 (V3.0 Jan 22)
5 Eligibility and Conditions of
Membership for Cadets
5.1 Eligibility Criteria
5.1.1.
General. The CF promote equal opportunities and are open to all young people
regardless of disability, gender reassignment, marriage and civil partnership, pregnancy and
maternity, race, religion or belief, sex or sexual orientation. Children with disabilities or
chronic conditions within the scope of the Disability Discrimination Act 1995 may join within
the bounds of safety to themselves and others. CFAV will not be able to provide special
supervision of young people requiring constant care, so parents or guardians will be
responsible for providing any additional carers needed. A medical certificate from a GP
may be required to confirm a cadet’s suitability to join or remain in the CF.
5.1.2.
Concurrent Membership. Cadets may be members of more than one CF at the
same time provided the Commanding Officers of the units are aware and agree, and that it is
not at the expense of young people on a waiting list. However, individuals are not allowed to
be a cadet and a Cadet Force Adult Volunteer simultaneously.
5.1.3.
Reserve Forces.
Cadets may not serve simultaneously as adult members of the
Regular or Reserve forces.
5.1.4.
Age.
The table below shows the lower and upper age limits for each CF.
Cadet Force
Lower age limit for Cadets
Upper age limit for Cadets
Sea Cadet Corps
9 years (13 for Royal Marines 18th birthday
Cadets)
Volunteer Cadet Corps
9 years
18th birthday
Combined Cadet Force
Year 84 and 12 years of age
To the end of the summer
or later at the discretion of the holiday of their final year of
Head, noting specific
school.
restrictions may apply for
individual sections
Army Cadet Force
12 years and in Year 8
18th birthday (20th birthday for
Staff Cadets)
Air Training Corps
12 years and in Year 8 in
18th birthday (20th birthday for
England and Wales, in
Staff Cadets)
secondary education in
Scotland, and in Year 9 in
Northern Ireland
5.2 Parent/Guardian Consent
5.2.1
General.
Before
a potential cadet can be considered to be a member of the CF,
signed consent is to be obtained from their parent or guardian in accordance with sS policies
and procedures. Additionally, a medical consent form must be completed listing any known
medical conditions or disabilities. This information will be treated confidentially as ‘Official
4 Or S2 in Scotland.
5-1 JSP 814 Pt 1 (V3.0 Jan 22)
Sensitive - Personal’ but is necessary to help ensure the safety of the individual and other
cadets, and to assist in any medical emergency which may arise.
5.2.2.
Adventurous Activities.
A
parental certificate must also be completed before a
cadet takes part in any adventurous or sporting activity as defined in Chapter 15 to aid in risk
assessment
. The certificate should ask for a statement of any relevant medical conditions
and medication being taken by the cadet.
5.3 Medical Standards & Fitness
5.3.1. See Chapter 12 Section 2.
5.4 Maternity Policy
5.4.1. Being pregnant or a new mother does not prevent a cadet from continuing in her CF
activities. However, health and safety considerations must be considered appropriately.
Therefore, pregnant cadets may continue to take part in cadet activities when identified risks
to their own or their child’s safety have been mitigated as low as reasonably practicable. In
the interests of health and safety, a female cadet should notify her unit commander of her
pregnancy so the appropriate procedures can be followed. While a period of agreed
absence may be taken, after such period the cadet may return if she wishes. If she returns
within six months, or is breastfeeding, a further risk assessment is needed.
5.5 Study Leave, Transfers and Termination of Membership
5.5.1.
Study Leave. Cadets may take leave of absence to study for national examinations
(e.g. GCSE or A Level and equivalents) without risking loss of rank or position. Cadets
should be recorded as ‘active’ for funding purposes.
5.5.2.
Transfers. Cadets may transfer between units and between CF subject to the
agreement of all parties and there being availability in the new unit.
5.5.3.
Termination.
A
cadet will cease to be a member of the CF in any of the following
circumstances:
a.
At their own request.
b.
When reaching the upper age limit.
c.
When joining the Armed Forces for full-time service.
d.
When joining the Reserve Forces.
e.
For non-attendance, without good reason, for an extended period (to be
determined by the individual CF).
f.
When dismissed for serious misconduct after investigation. It is essential that
the correct CF procedures are carried out when considering dismissing a cadet for
serious misconduct. These include notifying the parent or guardian of a cadet under
the age of 18 in writing beforehand and giving the cadet and the parent or guardian
the opportunity to refute any allegations.
5-2 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
Back to Contents
5-3 JSP 814 Pt 1 (V3.0 Jan 22)
6 Safeguarding
References:
Working Together to Safeguard Children 2018 (Department for Education)
MOD Sponsored Cadet Forces Safeguarding Framework
JSP 763 - The MOD Behaviours and Informal Complaints Resolution Policy
JSP 834 - Safeguarding
JSP 893 - Procedure for personnel and posts which require a disclosure check
6.1 Safeguarding Policy
6.1.1. It is paramount that all adults involved with the MOD-Sponsored CF activity,
understand and discharge their responsibilities to safeguard the moral, psychological and
physical welfare of children regardless of disability, gender reassignment, marriage and
civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual
orientation, by protecting them from any form of physical, emotional and sexual abuse or
neglect.
6.1.2. All children and young people have the right to protection from all forms of abuse
and harm when engaged in Cadet Force activities and when in contact with members of
the MOD-sponsored CF. All adult members of staff, therefore, have a duty of care, which
makes them responsible both for safeguarding children and young people in their care
from abuse and harm and for responding swiftly and appropriately when suspicions or
allegations of inappropriate behaviour arise; this applies to all cadets and not just cadets
under their immediate control.
6.1.3. Relationships between young people are inevitable, but they must not impact on
CF activities. Relationships between CFAV and cadets, while not necessarily illegal, are
considered inappropriate. The key issue is whether they breach the ‘Service Test’ of
affecting the CF adversely.
6.1.4. The MOD aims to ensure that all cadets are kept safe from harm while they are in
its care by:
a.
providing parents, guardians and carers with information about what we do
and what they can expect from us.
b.
making sure that all adult members of staff are selected carefully and given
training appropriate to their supervisory roles.
c.
providing a means for cadets and parents, guardians and carers to report
their concerns if there is anything they are not happy about.
d.
asking parents, guardians and carers to provide relevant medical information
and consent for those activities that require it.
6.1.5. The MOD also aims to protect volunteers and staff by:
a.
establishing rules for an appropriate balance of male and female adult
supervisors in relation to the gender of cadets.
6-1 JSP 814 Pt 1 (V3.0 Jan 22)
b.
establishing the correct ratios of adults to cadets for best practice.
c.
ensuring, where possible, that a single adult is not alone with any cadet for
any length of time, or placed in situations where their conduct can be
misconstrued.
d.
ensuring that only those adults who are properly cleared and appointed have
regular unsupervised access to cadets.
6.1.6. CF HQs5 are to have in place safeguarding policies that are consistent with JSP
893 and JSP 834.
6.1 7.
Cadets over the age of 18. 6.1.7.1. Even though the majority of cadets in the CF are aged under 18, some are over
the age of 18. Cadets over the age of 18 are considered in law to be adults. Therefore,
the following must be considered where cadets either side of 18 are on the same activity:
a.
Accommodation and ablutions. All of the following are permissible but
are listed in order of preference:
(1) Over 18s and under 18s accommodated separately.
(2) Over 18s accommodated only with over 16s.
(3) Over 18s and under 18s accommodated together.
6.2 Defence Safeguarding Partnership Board
6.2.1. The Defence Safeguarding Partnership Board (Def SPB) is the lead strategic pan-
Defence partnership responsible for ensuring consistent and rigorous approaches to
safeguarding and promoting the welfare of children and young people across Defence.
6.2.2. The CF are represented on the Def SPB Steering Group (Def SPB SG) by RF&C
AHd, and on its Learning & Development Working Group by RF&C SO2 Cadets. The Def
SPB SG is subordinate to, and reports to, the Def SPB.
6.3 Disclosure Organisations6
6.3.1. In accordance with JSP 893, all CFAV, Cadet Training Teams, Training Evaluation
and Support Teams, Area Instructors and Training Safety Advisors who are engaged in
Regulated Activity (Regulated Work in Scotland) require an Enhanced Disclosure with
Barred List check on appointment as well as re-checks; no more than three years may
elapse between checks. sS are responsible for ensuring these checks are processed and
that the Disclosure certificate numbers and dates of disclosure are recorded on
WESTMINISTER or BADER cadet Management and Information Systems as appropriate.
5 While the MSSC seeks to follow and be broadly consistent with the detailed practices, as an independent
charity organisation, safeguarding is ultimately the responsibility of the MSSC trustees.
6 Organisations providing criminal record and barred list checks - Disclosure and Barring Service (England
and Wales); Disclosure Scotland and AccessNI.
6-2 JSP 814 Pt 1 (V3.0 Jan 22)
6.3.2. sS should use the Disclosure and Barring Service Update Service (England and
Wales) which allows certificates to be checked instantly online, provided the applicant
produces the
original printed certificate (
not a copy) and the requested check is for the
same ‘workforce’ (in this case, the ‘Child Workforce’).
6.4 Anti-Bullying Policy
6.4.1. It is MOD policy that all CFAV, Cadets, Service and civilian personnel have a right
to be treated fairly and with dignity. Each CF HQ is to have its own anti-bullying policy. All
personnel also have a responsibility to do all they can to ensure that the CF environment is
free from all forms of bullying and harassment and that the dignity of others is respected.
All personnel are to:
a.
ensure that their own conduct does not amount to bullying or harassment;
b.
have the moral courage to challenge inappropriate behaviour;
c.
be prepared to support those who experience or witness bullying or
harassment; and
d.
report bullying or harassment against themselves or others.
6.4.2. The Chain of Command has additional responsibilities to set the highest example
through their own behaviour and to ensure that personnel for whom they are responsible
are aware of, understand and comply with MOD policy. They must be vigilant and
proactive in preventing bullying and harassment from occurring within their units (rather
than waiting for complaints to arise). If it does occur, they must have the moral courage to
deal with it properly and promptly, even if no complaint has been made.
6.4.3. Complainants should not feel discouraged from making a bullying or harassment
complaint for fear of negative consequences and should be reassured that they will be
protected against victimisation. Unit commanders should be aware that having a bullying
or harassment complaint made within their command is not a sign of failure; the failure is
not taking appropriate and timely action. Unit commanders should notify their chain of
command of all complaints made against individuals or their units.
6.4.4. Bullying and harassment of any kind benefits no-one and will not be tolerated. It is
damaging to the health, performance and morale of those on the receiving end and may,
ultimately, result in them leaving the CF altogether. Examples of bullying include:
a.
emotional (e.g. being unfriendly, excluding, tormenting).
b.
physical (e.g. pushing, hitting, kicking or any use of violence).
c.
racist (e.g. racial taunts, graffiti, gestures).
d.
sexual (e.g. unwanted physical contact or sexually abusive comments).
e.
homophobic (e.g. because of, or focusing on, the issue of sexuality).
f.
verbal (e.g. all name-calling, sarcasm, spreading rumours, teasing).
6-3 JSP 814 Pt 1 (V3.0 Jan 22)
g.
cyber (e.g. all areas of the internet, including social networking sites, chat
rooms, emails, abusive text messages and calls, and misuse of technology such
as mobile phone cameras).
6.4.5. If possible and appropriate, early informal resolution of bullying and harassment
allegations should be attempted in the first instance and at the lowest appropriate level.
However, all personnel have a right to make a formal complaint if they feel they have been
bullied or harassed.
6.4.6. Formal complaints should normally be made within three months of the alleged
incident or, if the complaint is about a series or pattern of incidents, the latest incident.
6.4.7. Complaints must be taken seriously and investigated without delay, impartially,
thoroughly, sensitively and confidentially.
6.5 Mental Health and Wellbeing
6.5.1. The MOD sponsored Cadet Forces recognise the importance of mental health,
wellbeing, and resilience, for both cadets and Cadet Force Adult Volunteers.
6.5.2. To support this, each CF is to have appropriate policies and practices which
ensure an enduring awareness of the importance of mental health and wellbeing among its
members.
6.5.3. CF are encouraged to work together and collaborate on sharing good practice and
optimisation of both cadet and CFAV training in mental health and wellbeing.
6.6 Photography and Recorded Images Policy
6.6.1.
Introduction. New digital and information technologies are making it easier to get
pictures and images into the public domain through the news media, printed publicity
material and websites. This increased freedom, which widens the opportunities to
publicise the activities of the CF, brings additional responsibilities to ensure that individual
and parental rights are respected, and that young people and vulnerable individuals are
protected from exploitation. Additionally, the storage of identifiable images is subject to
the provisions of the Data Protection Act.
6.6.2. The guidelines set out in this section are to assist those promoting the work of the
CF through all forms of media. They are intended to give units the confidence to
implement promotional campaigns with peace of mind and to avoid over-reaction. Public
Relations is a subjective matter, and common sense should be applied – if doubt exists on
the suitability of material, omit it.
6.6.3.
The need for guidance.
The ease of generating and capturing photographic
images creates many cost-effective, positive PR and promotional opportunities, but there
are risks and pitfalls. Careless use of images, at its worst, can put vulnerable people,
especially the young, at risk. It could also result in legal action against the MOD, cadet
units and schools.
6.6.4. Particular care needs to be taken in obtaining and publishing images of young
people, and issues of safeguarding and parental consent cannot be taken for granted or
6-4 JSP 814 Pt 1 (V3.0 Jan 22)
ignored. We know from experience gained by schools and educational authorities that
parents’ perception of risk varies – with criticism of both over-reaction and lack of concern.
6.6.5. There is a general lack of clarity and consistency about the use of photographs,
and the consent needed for filming and photography. CFAVs may not give consent – this
must be obtained from the cadets’ parents or guardian as there might be reasons for a
young person’s picture not being used, known only to their parent or guardian.
6.6.6. These guidelines are intended to provide a clear and consistent approach,
throughout the whole Cadet Movement (CCF, SCC, ACF and ATC) and within the wider
aspects of MOD-sponsored youth ventures, which will be easily understood and accepted
by all involved – and will ensure that there is proper regard to the law, and the protection of
young people.
6.6.7.
The legal framework.
The Data Protection Act and GDPR covers the protection
and processing of personal information which would include photographic images which
identify an individual. In practical terms, Data Protection provisions mean that extreme
care must be taken when using old photographs or any sort of stored images for new
purposes. The express consent of the individuals in the image is required to do so. Access
to stored images must be allowed, on request, and arrangements made for the destruction
of out-of-date material (see Para 13 below). The law holds that a child lacks the legal
capacity to give valid consent until attaining the age of 14 years. Until that time, the
capacity to give consent is vested in the parent or guardian of the child. When a child is in
the care of a local authority, the Unit or school should contact that authority for consent.
6.6.8.
Gaining valid consent – adults. Consent is valid only if the person agreeing to
the use of their image has a full and clear understanding of the purpose for which the
image may be used. In the CF this can be a consent signed at time of enrolment as a
CFAV and reviewed at least every 5 years.
6.6.9.
Gaining valid consent – cadets.
Always ensure that written consent from the
cadet and the parent or guardian has been obtained, before the images of young people
are published. As with adults, the consent must be based on a clear understanding of the
purpose for which the images may be used. For most purposes, consent obtained in
advance from the cadet and parent or guardian will be sufficient. In the CF this can be a
consent signed once at the time of joining, as part of the enrolment form, and again prior to
any known media event7 on a model release form. Pictures of cadets in, for example,
swimming costumes should be avoided. If there is an event where photography would be
beneficial, then cadets must be provided with t-shirts or track suits to wear on top of their
swimming costumes. Additional care should be taken, therefore, if the media are invited to
cover sporting events.
a.
Consent.
This should be signed once at time of enrolment and again prior to
any known media event. However, it should be clearly stated that this consent may
be withdrawn at any time, and unit commanders should carefully monitor those
cadets whose parents or guardians, or the cadets themselves, have not given
consent. Consent needs to be used carefully and with safeguards. It should be as
specific as possible about the images that are covered. For example, it might
include, press photography or recorded images of training and sporting events,
7 A public appearance or event deliberately staged to gain publicity from the news media.
6-5 JSP 814 Pt 1 (V3.0 Jan 22)
annual and weekend camps, and photographs or recorded images for use in
brochures and with news releases.
b.
When consent has not been granted.
When there is a media opportunity,
and there are cadets present whose parents have not given consent, they must
not be incorporated in the images.
c.
Naming Cadets.
Generally, there is a presumption that no identifying
information will be published, other than a first name. In limited cases, where a
parent or guardian has given explicit consent, a cadet can be named fully but other
details such as full home addresses, date of birth, e-mail addresses and telephone
numbers, must never be supplied or published.
d.
Media Events. It is the responsibility of the individual CF to inform
photographers of cadets whose parent or guardian have or have not granted
consent. This is particularly important when photographers are present who are
not connected to the individual CF.
e.
Official Websites. Where valid consent has been given, images of cadets
may be used on unit websites. However, images of individuals on websites should
not be named, nor should the cadet be identifiable from accompanying copy
published on the site unless it is specific to the story. Care should be taken, also,
in naming the picture files, to ensure the individual cannot be identified by a viewer
scrolling over the picture.
f.
Social Networking Sites. The rapid development of user-created content on
the internet, including blogs, social networking sites and chat rooms, means that
many members of the CF have initiated Cadet-themed web presences on sites
such as, but not restricted to, Facebook, Bebo, YouTube, and MySpace. Such
sites are potentially of great benefit in providing a window into the CF but care
must be taken to ensure no content is published likely to bring the CF or
respective sS into disrepute or otherwise damage their reputation8. For example,
accepting invitations on social networking sites to be a ‘friend’ (cadet to adult or
adult to cadet) is considered as unacceptable behaviour.
6.6.10.
Reusing old images. If an image is going to be used for publicity, where the
cadet is effectively ‘the model’, an additional consent – on a model release form – should
be obtained. Problems can arise where images have been taken for one purpose and
used for another. A new image should be obtained and cleared specifically for the desired
purpose.
6.6.11.
Storage of images. Whether images are stored electronically or as photographs,
negatives, or transparencies, care must be taken to ensure that they are secure and
clearly labelled and dated, to ensure they cannot be used without valid consent. Images
and videos of cadets should not be stored on any CF adult’s personal equipment.
6.6.12.
Data Protection Act 2018. Under the provisions of the Data Protection Act
2018, parents, guardians and individuals have access, on request, to stored images of
their children or themselves (Data Protection Guidance Note 2 refers). Images for
8 Ref: JSP 745 MOD Web Publishing Policy and 2016DIN03-029 Contact with the Media and
Communicating in Public.
6-6 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
publication should not be held for an unreasonable length of time9 before they are
destroyed or historically archived. This provision does not apply to images held in unit
albums and scrap books.
6.6.13.
Action. The guidelines contained in this document are to be followed by all
members of the CF and groups wanting to use images of cadet activity for their own
purposes e.g. school staff and unit committees.
6.7 Social Media
6.7.1. Social media such as Facebook, Twitter, YouTube, Instagram, TikTok and other
similar services are a normal, everyday part of life. This is positive as they allow people to
keep in touch with their friends and family, and also allows the Cadet Forces to maintain
an important connection with their own members and with wider society.
6.7.2. However, the Cadet Forces must think carefully about
how they use social media
as there are extra rules they must follow, which fall into three categories:
a.
‘Operational’ security’ – giving away sensitive information obtained through
Cadet Force activities. This could include information about things like VVIP visits,
forthcoming events, shortfalls or capabilities of equipment.
b.
Personal security – information or images posted online may be accessed by
other people and used freely by anyone who has access to that information. Care
must be taken about the content people post and, without the correct security
settings in place, individuals are revealing anything they post to everyone,
including strangers, journalists, criminals and terrorists.
c.
Appropriate and professional behaviour – when using social media, CFAV
and cadets should aim to be polite, constructive, honest, and a credit to the Cadet
Forces. They should also ensure they do not embarrass themselves or the Cadet
Forces through their interactions with social media. They are ambassadors for the
Cadet Forces and must, therefore, uphold the appropriate standards.
6.7.3. sS Cadet Forces are to publish policies covering the use of social media by CFAV
and cadets. The policies should cover not only the use of external social media sites by
CFAV and cadets, but also the management of the Cadet Forces’ own social media sites.
Back to Contents
9 The General Data Protection Regulations Principle (e) states ‘Personal data shall kept in a form which
permits identification of data subjects for no longer than is necessary for the purposes for which the personal
data are processed’. MOD has determined a reasonable length of time to be 2 years.
6-7 JSP 814 Pt 1 (V3.0 Jan 22)
7 Ceremonial, Uniform, Honours and
Awards
7.1 Royal, VIP and MP Visits
7.1.1.
General.
All
visits, whether formal or informal, should normally be cleared through
the chain of command and, where appropriate, the local RFCA informed. In addition, any visit
which may be deemed to be controversial, such as by members of organisations
reflecting extreme political, racist or sexist views, or by persons with a controversial
reputation, should be cleared by the appropriate cadet headquarters. Visits
to the CF,
particularly by Parliamentarians, should be encouraged. Such visits can generate good
publicity and increase the visibility of the CF. This can enhance relations with
Parliament, lead to greater awareness among the general public and, as a result, lead to
an increase in the number of adults coming forward to volunteer their services.
7.1.2.
Visits by Parliamentarians and approval required. In this context, the term
’Parliamentarians’ is used to apply to all Members of Parliament (MPs), Members of the
Devolved Legislatures10 (MDLs), Members of the European Parliament (MEPs), active
Members of the House of Lords (Peers) (whose names are registered on the
UK
Parliament website), and their staffs. Good relationships with local representatives should
be encouraged. Parliamentarians may visit Defence establishments or cadet units within
their constituency (or a bordering one) without prior approval, but the relevant secretariat
points of contact – listed below – should still be informed. Where a visit is likely to
highlight sensitive issues, then the relevant secretariat should determine whether
Ministerial approval should be sought.
7.1.3.
Visits by other representatives and approval required.
a.
Social Functions. Before inviting a representative or Peer to a purely social
function, advice should be sought from the appropriate secretariat contact point.
Secretariats should use their discretion as to whether Ministerial approval should
be sought in these cases. When a high-profile representative or Peer is invited to
a function, Ministers have an expectation that they will be made aware of this in
advance.
b.
Wider Markets Activity. Many establishments allow private organisations to
hire out facilities, such as messes, for private functions in order to generate
revenue. Such functions may include invitations to political figures. This is
permissible, but there must be no media activity involving those political figures.
The function itself, or the organisation hosting it, must not be overtly political. For
example, a local political party would not be permitted to hire a mess for a meeting
or social function, but a local chamber of commerce could do so, and could invite
political figures, provided there was no media activity. Visits of this kind should still
follow the guidelines above.
c.
Parliamentary or Assembly Candidates during an election period.
When
a Parliament or Assembly is dissolved, its members cease to be MPs, MDLs or
10 MDLs have the initials MSP, AM or MLA after their names depending on whether they represent Scotland,
Wales or Northern Ireland.
7-1 JSP 814 Pt 1 (V3.0 Jan 22)
MEPs and are to be treated as other members of the public. Candidates seeking
election, from all parties, are treated as members of the public and are not to be
afforded any treatment over and above that generally available to members of the
public until they become elected. The House of Lords is not dissolved with the
rest of Parliament, so visits involving active Peers should continue to be arranged
following the guidance above.
d.
Political Activity and Media Considerations. Any visits made by
representatives or Peers must take place on the understanding that they may not
be used for political purposes. Commanding Officers and heads of establishment
must be impartial in their dealings with all parties. If there is any doubt about the
propriety of issuing an invitation, advice should be sought from the approriate
secretariat contact point before the invitation is made.
e.
Secretariat Contact Points.
(1) Royal Navy and Royal Marines: Navy Command HQ Policy Secretariat
Email
: xxxxxxxxxxxxxxxxxx@xxx.xxx.xx
Tel: 02392 625222 or 02392 628676
(2) Army: Army Secretariat
Email
: xxxxxxxxxxxxx@xxx.xxx.xx
Tel: 01264 886089
(3) RAF: Air Command, Air-DRes Sec
Email
: xxxxxxxxxxxxxxxxxxxxxxxxx@xxx.xxx.xx
Tel: 01494 493926
7.2 Displays and Ceremonial Events
7.2.1. Members of the CF may take part in tattoos, parades and other types of display
subject to the instructions produced by the respective CF being followed. Tattoos,
parades and displays may take the form of:
a.
stands and displays at exhibitions or Open Days;
b.
town parades to mark events of historical significance;
c.
other events organised by the Regular Forces, Reserve Forces or civil
organisations.
7.2.2. When appearing before the public in uniform, CFAV and cadets will be
representing the Services. It is important, therefore, that whatever is done is properly planned
and rehearsed so that it brings credit to those performing and, through them, to the
Services and CF.
7.2.3. Members of the CF are not allowed to take part in any activities for which they have
not been properly trained or which involve them in unnecessary risks.
7.2.4.
Marching Unarmed at Public or Civic Ceremonial Events.
Requests to march
an unarmed party of cadets through the City of London, setting out exact details of the
ceremonial involved are to be submitted to the respective HQ or equivalent so the request
7-2 JSP 814 Pt 1 (V3.0 Jan 22)
can be referred to the Clerk to the Lord Mayor. Unarmed parties may be marched through
the streets in cities and towns, other than the City of London, but the Civic Authorities should
be notified in advance so that traffic may be regulated.
7.2.5.
Carriage of Weapons at Public or Civic Ceremonial Events.
With the
exception of the SCC which, only with written permission from CSC may parade weapons
in public, the decision to carry weapons at public or civic ceremonial events11 rests with
unit commanders, subject to the approval of the Civic Authority. Before deciding to parade
with weapons, the unit commander must consult with the appropriate Civic and Military
Authorities (as determined by sS policy) as care must be taken to ensure that an ‘armed’
parade would be welcomed by the community and is appropriate for the proposed event.
7.2.6. Appropriate security measures, as advised by regional security section, should be
taken to avoid the loss or theft of the weapons and any associated equipment. Any cadet
carrying a weapon at public or ceremonial event must be a volunteer and must have
successfully completed the relevant training. Each event must be subject to the
appropriate risk assessment.
7.2.7.
Marching Order. As per the Queen’s Regulations for the Army 1975 (Chapter 8,
Part 1 J8.010), CF will march in the following order12:
a.
Sea Cadet Corps.
b.
Combined Cadet Force (RN, RM, Army, RAF).
c.
Army Cadet Force.
d.
Air Training Corps.
Within the Combined Cadet Force, contingents should march in an agreed order of school
seniority, irrespective of the sections they maintain.
7.3 Unit Events and Open Days
7.3.1. Unit events and open days support MOD youth objectives in demonstrating the
benefits to society of the Cadet Forces. Such visits also generate positive publicity and
may lead to additional support, sponsorship or other recognition. Cadet units are,
therefore, encouraged to organise such events and to invite interested parties to attend.
Visitors might include, but are not limited to, decision-makers and opinion-formers (for
example, Lord-Lieutenants, Civic dignitaries and head teachers), potential sponsors and
supporters (for example, representatives of the Armed Services, local businesses or
companies and similar organisations), as well as local media, gatekeepers, parents and
relatives of cadets.
7.3.2. When arranging an event, unit commanders are to ensure it is authorised properly
in accordance with sS CF procedures.
7.4 Uniform and Badges
7.4.1.
Occasions for wearing uniform and civilian clothes. Uniformed CFAV and
cadets will wear uniform whenever military training is undertaken, although civilian clothes
11 This includes displays involving the use of weapons such as continuity drill displays.
12 Following adoption of the Volunteer Cadet Corps as a MOD sponsored Cadet Force, and until Queen’s
Regulations for the Army are formally amended by the Royal Navy, the Volunteer Cadet Corps will march
behind the Sea Cadet Corps and in front of the Combined Cadet Force.
7-3 JSP 814 Pt 1 (V3.0 Jan 22)
may be worn on appropriate activities approved by the Unit Commander or CF
Headquarters. When travelling to and from military training, wearing uniform is subject to
the overarching security guidance for the CF and local specific direction if applicable.
Uniform may be worn during adventurous training in UK, except where local regulations
preclude this; and abroad if specifically authorised by the appropriate Service HQ.
7.4.2. Items of uniform and civilian clothing are to be mixed only when security
considerations make it prudent to wear a civilian outer garment when travelling on foot, or
in private or public transport.
7.4.3. CF are to keep all personnel briefed on the appropriate security orders concerning
the wearing of uniform in public places and when transiting between home and the event.
7.4.4. When wearing uniform, CFAV and cadets are to indicate clearly that they are CF
by wearing the appropriate badge.
7.4.5. Uniform may be worn when authorised as being in the interest of the Service.
7.4.6.
Occasions on which the wearing of uniform is not permitted. Uniform is not
to be worn:
a.
by prospective or adopted parliamentary candidates at political meetings, or
while canvassing, appearing in public or engaged on any other activities
connected with their candidature.
b.
at functions where fancy dress is worn; however, wearing uniform of obsolete
design, which is clearly distinguishable from the pattern currently worn, is allowed.
c.
when physically engaged in civil employment or while seeking such
employment, unless part of Armed Forces Day celebrations when it must be
cleared through the chain of command. Cadets may wear uniform to or from
school when the cadets’ parents and head teacher agree, and having regard to
current personal security advice or direction. Uniform may be worn at school
when part of a school’s cadet unit.
d.
by Civilian Assistants or Instructors.
7.4.7. Equally, members of the CF may not wear the uniform of political or non-political
voluntary organisations when engaged on CF duties.
7.4.8.
Wearing uniform in foreign countries. Members of the CF are not allowed to
wear uniform while in a foreign country (including the Irish Republic) without prior written
permission from sS HQs. Such permission is to be sought through the CF chain of
command and then raised to the appropriate higher authority. CF HQs are responsible for
arranging any necessary diplomatic clearances.
7.4.9.
Provision of Badges. All CF badges authorised by the relevant CF HQ, whose
cost may be debited to the Units as applicable, are to be purchased from an approved
cadet supplier when not provided by the parent Service.
7.4.10. The Duke of Edinburgh’s Award badges, in the appropriate colour, may be
obtained at private expense from a cadet supplier.
7-4 JSP 814 Pt 1 (V3.0 Jan 22)
7.4.11. The First Aid badges of St John, St Andrew and the British Red Cross Society
may be purchased at private expense from the voluntary aid society concerned.
7.4.12. The ATC/CCF (RAF) Air Cadet Pilot Scheme, Air Cadet Pilot Navigation Training
Scheme and Air Cadet Leadership Course badges are provided by HQ Air Cadets.
7.4.13. The Lord-Lieutenants’ Cadet badges for all CF are provided by the local RFCA.
7.4.14. All badges not dealt with above are to be demanded as required by the
appropriate sS HQ.
7.4.15.
Provision of medal ribbon. Medals awarded before or during service with the
Cadet Forces may be worn on parade orders of dress only. Where these orders of dress
are procured at private expense, medal ribbon is also be procured at private expense. In
exceptional cases, where a parade order of dress and accoutrements are authorised and
provided at public expense, medal ribbon may also be provided. Under no circumstances
are medal ribbons to be worn on Combat Uniform.
7.4.16.
Repairs and cleaning. Minor repairs and cleaning of uniform, issued or
purchased by individuals, are not to be carried out at public expense.
7.4.17.
Articles of dress not provided. It is recognised that individuals purchase at
their own expense some approved articles of dress not within the authorised clothing
scales. Such articles may not be worn on parade except when allowed by the tradition or
customs of the affiliated unit. Where there is doubt as to whether an affiliation implies the
automatic adoption of insignia peculiar to the unit, enquiries should be made of that unit.
7.4.18.
Footwear. Cadets’ footwear is not provided at public expense.
7.4.19.
Unauthorised dress or equipment. The adoption of unauthorised patterns of
dress, clothing, equipment, emblems or embellishments is strictly forbidden. Commanding
Officers are to ensure that any deviations made from those patterns of uniform authorised
by the sS Dress Committees are approved in consultation with sS 1* Headquarters.
7.4.20.
Badges of honorary, reserve or retired rank. Badges of honorary rank or rank
held on retirement from service on the Active List may be worn on certain specific
occasions on application to the parent Service. When an application is approved, the
uniform and badges of rank to which the CFAV was entitled at the time of being awarded
such higher rank are to be worn and the CF insignia discarded. CFAV holding a Reserve
Commission or appointment, and serving as a CFAV with a CF, are to wear the uniform
appropriate to their CF when on CF duty.
7.4.21.
Regulations regarding the wearing of uniform. When uniform is worn, the sS
Regulations are to be complied with. In particular, personnel are to wear only authorised
awards and badges. The following rules also apply:
a.
Orders, decorations and medals. Ribbons of authorised orders,
decorations and medals, as specified in the
Order of Wear (issued by the Central
Chancery of the Orders of Knighthood and published in
The London Gazette)
and by sS regulations, may be worn on all forms of uniform except combat
uniform. Insignia of authorised orders, decorations and medals may be worn on
7-5 JSP 814 Pt 1 (V3.0 Jan 22)
private ceremonial parades on the order of the Commanding Officer but may only
be worn on public occasions when ordered by a CF HQ.
b.
Swords. Swords are to be worn only when authorised by a CF HQ.
c.
Mourning bands. Mourning bands of black crepe, 8.2cm wide, are to be
worn round the left arm above the elbow by CFAV when public mourning is
ordered, at Service funerals and memorial services.
d.
Beards and moustaches. sS regulations governing beards and
moustaches are to be observed by CF staff and cadets.
7.5 Awarding, Borrowing and Renewal of Banners
7.5.1. Procedures for the awarding, borrowing and renewal of banners can be found the
respective CF publications.
7.6 The Cadet Forces Medal
7.6.1. The Regulations for the Cadet Forces Medal and Clasp(s) are set out at Annex A
to this chapter.
7.7 Lord-Lieutenants’ Cadets and Certificates of Merit
7.7.1. The local RFCAs are responsible for administering the system for nominating and
appointing Lord-Lieutenants’ Cadets and preparing the Certificates across all CF and
issuing any local policy required.
7.7.2.
Lord-Lieutenants’ Cadets.
The purpose of the appointment of Lord-Lieutenants’
Cadets is to reward outstanding cadets. The appointment is for one year and the duties
involved are decided by Lord-Lieutenants. Appropriate uniform will be issued to the
successful cadets for the duration of their appointments.
7.7.3. Rules governing these appointments may vary between cadet organisations.
Further information can be obtained as follows:
a.
SCC – MSSC HQ.
b.
VCC – HQ Royal Navy Cadet Forces.
c.
CCF – RFCAs.
d.
ACF – RFCAs.
e.
ATC – HQ RAFAC.
7.7.4.
Certificates of Merit.
The Lord-Lieutenant’s Certificate of Merit may be awarded
by Lord-Lieutenants to CFAV for meritorious service to the community. The rules
governing this award may vary between cadet organisations. Further information can be
obtained as follows:
a. SCC – MSSC HQ.
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link to page 4
b. VCC – HQ Royal Navy Cadet Forces.
c. CCF – RFCAs.
d. ACF – RFCAs.
e. ATC – HQ RAFAC.
Back to Contents
7-7 JSP 814 Pt 1 (V3.0 Jan 22)
ANNEX A TO
CHAPTER 7 OF JSP 814
REGULATIONS FOR THE CADET FORCES MEDAL 2020
(The following Regulations, approved by the Secretary of State for Defence on 8
December 2020, replace those made in 2004. They apply to Cadet Force Adult
Volunteers serving on or after 8 December 2020. Those who left the Cadet Forces before
8 December 2020, will be subject to the 2004 Regulations.)
1.
Introduction. The Cadet Forces Medal and Clasps are awards to uniformed Cadet
Force Adult Volunteers in recognition of long service of proved capacity in the MOD-
sponsored Cadet Forces13. The award of the Cadet Forces Medal is governed generally
by Royal Warrant dated 12 November 2020. It carries no rights to the use of post-nominal
letters.
2.
The Medal is circular in form and in cupro-nickel and bears on the obverse the Crown
Effigy of the Sovereign and, on the reverse, the inscription “The Cadet Forces Medal” and
a representation of a flaming torch. The Medal is suspended from a bar and the name of
the recipient is inscribed around the rim. It is to be worn on the left breast suspended by a
ribbon one-and-a-quarter inches in width of green with yellow edges with narrow central
stripes of dark blue, red and light blue, the dark blue stripe being worn furthest from the left
shoulder. In accordance with the official list showing the order in which orders, decorations
and medals are to be worn, the Medal is to be placed immediately after the Queen’s Medal
for champion shots of the Air Forces.
3.
Clasps may be awarded for service following the award of the Medal. They are of
cupro-nickel and are to be attached to the ribbon by which the Medal is suspended. Rose
emblems denoting the award of each Clasp are attached to the ribbon when the ribbon
only is worn. To denote service beyond the award of three Clasps (three ‘silver’ roses) the
following are to be worn:
a.
Four Clasps - one ‘gold’ rose.
b.
Five Clasps - one ‘gold’ rose and one ‘silver’ rose.
c.
Six Clasps - one ‘gold’ rose and two ‘silver’ roses.
d.
Seven Clasps - two ‘gold’ roses.
e.
Where ‘gold’ and ‘silver’ roses are worn on the same ribbon, the ‘gold’ rose is to
be placed furthest from the left shoulder.
4.
The names of those who have been awarded the Medal or Clasps shall be published
in
The London Gazette.
5.
Miniatures of the Medal may be worn on appropriate occasions. They are to be
provided at private expense.
6.
Eligibility.
To be eligible for award of the Medal or Clasps, an individual must be
serving, or have served, as a uniformed Cadet Force Adult Volunteer in:
a.
The Sea Cadet Corps.
13 The MOD-sponsored Cadet Forces comprise: the Sea Cadet Corps, the Volunteer Cadet Corps, the
Combined Cadet Force, the Army Cadet Force and the Air Training Corps.
7-A-1 JSP 814 Pt 1 (V3.0 Jan 22)
b.
The Volunteer Cadet Corps14.
c.
The Combined Cadet Force.
d.
The Army Cadet Force.
e.
The Air Training Corps.
or with similar cadet organisations in the British Overseas Territories. Individuals must still
be serving at the time that the qualifying service is completed.
7.
The Medal will be awarded on completion of twelve years’ qualifying service
reckoned in accordance with paragraphs 9 to 11 below.
8.
A Clasp will be awarded for each six years’ additional qualifying service reckoned in
accordance with paragraphs 9 and 11 below. (
Prior to 1 April 1999, Clasps were awarded
for each eight years’ additional service. Qualifying service for awards prior to 1 April 1999
is to be reckoned in accordance with the rules at that time.)
9.
Qualifying Service. The following will reckon as qualifying service:
a.
Aggregated service after the age of eighteen as a uniformed Cadet Force Adult
Volunteer in any of the Cadet Forces listed in paragraph 6.
b.
Service after the age of eighteen as a cadet in any of the Cadet Forces listed in
paragraph 6, up to a maximum of two years’ service.
c.
Service, up to a maximum of six years, and subject to provision of a certificate
of service, as a uniformed Cadet Force Adult Volunteer in recognised Cadet Forces
in the Commonwealth equivalent to those described in paragraph 6, provided that
such service shall not have been recognised by an equivalent award.
d.
Service, up to a maximum of three years:
(1) as a commissioned officer or in the ranks, in the Volunteer Reserve Forces
of the United Kingdom15, or as a member of the University Royal Naval Units,
the Officer Training Corps and University Air Squadrons, provided that such
service shall precede service in the Cadet Forces and that it shall not have
been counted towards the award of the Volunteer Reserves Service Medal or
any of the awards preceding that Medal; or
(2) as a commissioned officer or in the ranks, in the Regular Forces of the
United Kingdom, provided that such service shall precede service in the Cadet
Forces and that it shall not have been counted towards the award of any other
long service award. Full-time service to a maximum of three years after the
award of another long service award may be counted; or
(3) a combination, not exceeding three years, of Regular or Reserve service
as described in (1) and (2) above.
14 To be eligible, a uniformed Cadet Force Adult Volunteer in the Volunteer Cadet Corps must have been
serving on or after 12 November 2020 (the date of the Royal Warrant which extended eligibility to the
Volunteer Cadet Corps).
15 The Volunteer Reserve Forces are the Royal Naval Reserve, the Royal Marines Reserve, the Army
Reserve (formerly the Territorial Army) and the Royal Auxiliary Air Force.
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10. In no circumstances will service as a cadet under the age of 18 years, or any form of
honorary service, be counted as qualifying service.
11.
Breaks in Service. All service in the Cadet Forces may be aggregated to fulfil the
relevant qualifying period; breaks in service are not to be counted towards the length of
qualifying service.
12.
Recommendation for Award. Claims for award of the Medal or Clasp(s) are to be
submitted on the appropriate application form. Claims must be endorsed personally with a
recommendation and certificate that the individual has performed their voluntary duties
regularly and to an appropriate standard, is efficient, and is in every way deserving of the
award. This endorsement is to be signed by the individual’s commanding officer and not
by a subordinate commander. Claims involving awards for unit commanding officers are
to be endorsed personally by an appropriate superior officer, not necessarily of the Cadet
Forces.
13.
Verification and Approval of Awards. Recommendations for an award of the
Medal or Clasp(s) are to be forwarded to the following
single-Service authorities for
verification and approval:
a.
SCC – MSSC Volunteer Support Team.
b.
VCC, CCF(RN) and CCF(RM) – HQ Royal Navy Cadet Forces.
c.
CCF(A) – RPoC Cadets Branch.
d.
ACF (Col and Lt Col) – RPoC Cadets Branch.
e.
ACF (Maj and below) – Local RFCA.
f.
ATC and CCF(RAF) - HQ RAFAC – SO3 Pers Management.
14.
Non-eligibility. Any individual claiming the award of the Medal or Clasp(s) must be
above reproach in respect of their conduct and performance throughout their service.
Behaviour which brings the Cadet Forces and, by association, the Armed Forces, into
disrepute, or which results in a conviction for serious criminal or civil offences, or military
offences leading to an entry on the individual’s record of service, may result in that
individual’s service up to the date of the entry being deemed to be non-qualifying.
Evidence of such conviction or entry on record of service, together with a detailed
statement of the offence(s) must accompany any recommendation when the offence has
been committed during the qualifying period. All such cases are to be examined by the
appropriate single-Service authority, who will rule on eligibility.
15.
Presentation of the Medal. Medals and Clasps are to be presented under chain of
command arrangements in an appropriate manner that reflects the prestige of the award.
16.
Forfeiture and restoration. The appropriate single-Service Medal Board is the
authority for forfeiture and restoration of the Cadet Forces Medal and any Clasps awarded.
When the conduct of a holder of the Cadet Forces Medal is as described in paragraph 14,
or the holder is convicted subsequently by a Civil Court or by Court-Martial and is
sentenced to imprisonment for six months or more, or is discharged from the Cadet Forces
on administrative or disciplinary grounds, the case is to be reported by the appropriate
single-Service authority for a decision to be made by the appropriate single-Service Medal
Board as to whether they should be ordered to forfeit the Medal and any Clasps awarded.
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link to page 4
17. A recommendation for either forfeiture or not must be reported by the appropriate
single-Service authority (as described in paragraph 13). If a recommendation of forfeiture
is supported, then a letter from the single-Service authority is to be sent to the appropriate
single-Service Medal Board. The letter should contain:
a.
A statement giving full details of the offence(s) and, if applicable, details of why
the single-Service authority considers forfeiture to be appropriate. In certain high-
profile cases, a single-Service authority may wish to state why they do not consider
forfeiture to be appropriate.
b.
Details of any mitigating factors which should be considered.
c.
A firm recommendation by the single-Service authority.
d.
Copies of any relevant documentation.
18. If a single-Service Medal Board approves forfeiture, the MOD Medal Office is to place
a notice of forfeiture in
The London Gazette. A recommendation for forfeiture can be
rejected and, if so, the Chairman of the relevant Board is to inform the single-Service
authority. Medals are only to be removed from an individual once the final decision is
known.
19. Applications from the individual for restoration of the Medal will be considered only
after a further 6 years qualifying service following the date of forfeiture. Once the
qualifying period has been completed, individuals who have forfeited the Medal may apply
to the single-Service authority for the Medal to be restored. Applications supported by the
single-Service authority are to be sent by the authority to the appropriate single-Service
Medal Board for consideration.
Back to Contents
7-A-4 JSP 814 Pt 1 (V3.0 Jan 22)
8 Authorised Travel
8.1 Regulations
8.1.1. The source documents for all authorised travel and allowances are as follows:
a.
JSP 800 Volume 2: Passenger Travel Policy. This document outlines the
Joint Service policy for movement of passengers and provides guidance to
formations and units. The document covers passenger travel by Air, Sea and Rail,
as well as providing the policy and guidance in the movement of unaccompanied
baggage.
b.
JSP 800 Volume 3: Movement of Materiel Policy. This document outlines
the Joint Service policy for movement of materiel and provides guidance to
formations and units.
c.
DSA03 DLSR Movement & Transport Safety Regulations Dangerous
Goods Manual (DGM) Version 2. This document outlines the Joint Service policy
for movement of Dangerous goods by Road, Rail or Sea.
d.
JSP 800 Volume 5: Road Transport Policy.
These Regulations provide
detailed direction and clear guidance on the management, control, and use of
transport by MOD employees and by contractors working for the MOD who are
provided with transport. It provides details of entitlement to road transport, drawn
from the appropriate sS and civilian staff regulations. The regulations also provide
direction on MT safety and the reduction of accidents through the development of
an active road safety strategy.
e.
ASCR 15: Road Transport Regulation for the Sea Cadets.
f.
Volunteer Cadet Corps Regulations.
g.
AC 14233: ACF Regulations.
h.
AP1919 Chapter 13: Regulations for the ATC.
8.2 Visits Abroad
8.2.1. Visits abroad organised by cadet units are not activities in their own right: they are a
means of enhancing the cadet experience by conducting approved activities overseas –
either because the activity cannot be performed in the UK (e.g. a visit to a particular site such
as the battlefields of Flanders and The Somme), to provide AT in a more challenging
environment, or to give cadets experience of a different culture – perhaps in a developing
country – which can often be a life-changing experience.
8.2.2. Such visits will normally fall into one or more of the following categories:
a.
AT.
b.
visits to sites of military, nautical or aeronautical interest.
c.
acts of remembrance and commemorative events, including marches.
d.
band performances.
8-1 JSP 814 Pt 1 (V3.0 Jan 22)
e.
community projects.
f.
exchanges with cadet units from other countries.
8.2.3. The list is not exhaustive – and a single visit may cover two or more areas. For
instance a battlefield study would normally include wreath laying at a war memorial; overseas
expeditions to developing countries often include a community project.
8.2.4.
General Approval and Clearance. Some countries willingly accept visits while
others do not. Therefore, units should seek advice from the appropriate Service or CF HQ
before planning AT or other visits abroad. Attitudes towards wearing of uniform vary from
country to country and requests to wear uniform must be stated clearly in the application.
Uniform is not to be worn for AT, although permission can be sought for uniform to be
worn at specific commemorative events.
8.2.5.
Clearance for non-AT activities. The procedures that follow relate to AT
activities which carry a potentially higher level of risk and may take place in more remote
locations. However, whatever the level of risk, it is important that
all visits abroad are
approved at CF HQ level. The requirements to seek FCDO approval in principle and local
diplomatic clearances by Service Attaches and Advisors (SAA) remains, and it is the
responsibility of individual CF HQs to ensure that this is completed.
8.2.6.
Clearance for visits abroad. The MOD sets out the following ‘traffic light’ system
for identifying the differing clearance requirements for visits abroad which will apply for all
cadet overseas visits:
a.
Red. Those countries in which all visits are currently prohibited. Therefore,
CF visits to any of these countries are forbidden.
b.
Amber. Those countries for which both the Foreign and Commonwealth
Office political clearance in principle and clearance by SAAs is required.
c.
Green. Those countries for which Foreign and Commonwealth Office
clearance can be assumed and only routine political clearance by SAAs need be
obtained.
8.2.7. Individual CF HQs are to ensure that approval for AT projects overseas follow the
instructions and procedures set out by the sS Cadet HQs. Clearance for the SCC is to be
sought from the Director of Life Long Learning (in respect to offshore fleet visits) and from
the Head of Sea Cadet Training (for all other matters) at MSSC HQ. Clearance for CCF
and ACF is the Army Fmn HQ. For the RAFAC, clearance is from the relevant Regional
Commandant with advice from the Corps Expedition Advisor and SO2 AT for all AT
activities and TG2 for other visits abroad. For the VCC, clearance is from HQVCC.
8.2.8. Applications for approval of visits abroad should be submitted as directed by the
appropriate CF HQ using the appropriate form specified by individual CF. Applications for
diplomatic clearance should be submitted in accordance with individual CF instructions.
8.2.9.
Contact Details. The contact addresses for all SAAs can be found in the ‘Defence
Engagement Strategy – Overseas Directory’ (The Yellow Book) which is available on the
Defence Intranet.
8-2 JSP 814 Pt 1 (V3.0 Jan 22)
8.2.10.
Time Scales. The time scales indicated in the Guidelines are those required by
SAAs to obtain local political clearance (Green). For those countries also requiring
clearance from the Foreign and Commonwealth Office (Amber), an extra month should be
added to the time scale.
8.2.11.
Reconnaissance. A detailed reconnaissance of an area abroad is desirable, but
is not normally permitted at public expense.
8.2.12.
Visits from Abroad. Where UK cadets units wish to host cadets from abroad,
clearance should be obtained from the appropriate CF HQ.
8.3 International Cadet Force Exchanges
8.3.1. The MOD encourages cadets and CFAV to participate in authorised International
CF Exchanges. These exchanges are limited to the following general criteria:
a.
they must conform to MOD bilateral exchange rules including notification of
the local UK Defence Attaché16.
b.
they must be financed by the respective CF, bursaries, self-funding and/or
third-party funding approved by the appropriate CF HQ.
c.
supplementary travel and medical insurance must be obtained.
8.4 Indulgence, Concessionary Fare-Paying and Concessionary Non-
Fare-Paying Flights
8.4.1.
Indulgence Travel. Members of the CF accompanied by CFAV, undertaking
official travel only (i.e. expeditions, summer camps), are eligible for travel on RAF ATF and
MOD Charter under the Indulgence Scheme. The Cadets must be over 15½ years of
age. Applicants should refer to JSP 800 Vol 2, Ch 7 for guidance.
8.4.2.
Concessionary Fare-Paying (CFP) Travel. CF, as listed above, remain entitled
to travel on a CFP basis at the marginal rate if indulgence travel is not available or if the
CF choose otherwise to travel under the CFP basis, although this is generally an
expensive way of travel and not recommended. Application for travel should be staffed
through, and authorised by, the appropriate CF HQ to the CFP desk at the Defence
Passenger Reservation Centre. Application for only one type of travel can be made at any
time.
8.4.3.
Concessionary Non Fare-Paying (CNFP) Travel. CF, as listed above, may also
be eligible to travel as CNFP in exceptional circumstances. Details are available in JSP
800 Vol 2, Part 2, Ch 2. This form of travel is generally confined to compassionate travel
or incidents involving injury or illness. Guidance in the event of aeromed, illness or injury
whilst abroad can be found in this JSP at 12.9.
8.4.4.
RAF ATF Flights. The flights most commonly available will be those between UK
and Cyprus and UK and the Falkland and/or Ascension Islands, but there may
occasionally be others eg Germany. When travelling Indulgence, it should be borne in
16 The Sea Cadets run an official exchange programme through the International Sea Cadet Association.
SCC HQ coordinates this programme and provides guidelines. This also includes all other overseas visits.
8-3 JSP 814 Pt 1 (V3.0 Jan 22)
mind that there is no guarantee of either an outbound flight or subsequent return flight;
therefore, contingency plans must be put in place. All travellers must have personal travel
insurance.
8.4.5.
Application to Travel. The Cadet unit is to apply for permission through the
appropriate chain of command (the Authority) as follows; Head of Sea Cadet Training at
MSSC HQ for SCC and HQVCC for the VCC, RPoC for CCF contingents, County Comdt
for ACF and Wing HQ for ATC. Where the travel request involves more than one Cadet
Force, the application should be handled by the lead CF and sS for the activity.
8.4.6. For Indulgence, the Unit requests to apply for passages if their destination is
served by RAF Air Transport [or charter]. The authority will then check that the Unit has
sufficient non-public funds to pay for cadets and staff to return to the UK if RAF flights are
not available. Contingency plans also have to be made for the CF commanding officer, a
CFAV officer, to access these funds at the overseas location in order to pay for
commercial flights, hotels etc as required.
8.4.7. If the proposal is cleared, the Unit applies for a specified number of indulgence
passages using the guidance in JSP 800 Vol 2 Ch 7. The application process is the same
as for Regulars’ sponsorship for indulgence applications. RAF Form 2768 IND –
Application for Indulgence Travel, should be used and can be found in several locations; it
is linked in the JSP 800 Vol 2 on the Defence Intranet, can be located on the Defence
Intranet Homepage within the Forms Index under Movement and Travel Forms and is also
available from the
Movement and Transport Safety Regulator website. The forms can be
downloaded and completed from any of these locations. It should be noted that the
amended form (which is valid for all destinations) recognises the Cadet OC as the
Applicant at Part 2.
8.5 Use of MOD Vehicles for Cadet Forces’ Unit Events and Visitors’
Days
8.5.1.
Conveyance of Members of the Public. On occasions, invited members of the
public (for example, Lord-Lieutenants, Civic dignitaries, representatives of supporting
Livery companies and similar organisations) visit cadet units’ events (including annual
camps, weekend activities and parade nights) to observe cadet activities. The invited
guests may only be conveyed in MOD vehicles, where it is considered essential for the
successful achievement of visit objectives (i.e. where the use of the guests’ own vehicles
or other suitable transport is impractical.
8.5.2.
Provision of MOD Road Transport. Vehicles may be provided only when no
charge is made in respect of entrance fees or conveyance in transport and only when the
event is authorised properly as per the single Service MOD Sponsored Cadet Forces (sS
CF) procedures. When conveying members of the public in MOD vehicles on MOD land
the following conditions apply:
a.
White Fleet PCVs. Visitors may be conveyed only in white fleet Passenger
Carrying Vehicles (PCVs) i.e. Minibuses and coaches. A nominal roll of
passengers must be maintained and attached to the appropriate Authority To Use
Document (ATUD), together with the details of the officer authorising their
carriage.
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link to page 4
b.
Escorts.
Whenever a visitor comes in to contact with MOD vehicles (static
display or as a passenger), the event organiser must appoint an MOD escort to
brief and supervise the passengers.
c.
Permitted Travel. MOD road transport may not be used to convey visitors
from designated pick-up points to and from a unit event. The conveyance of
civilian visitors as passengers in MOD road transport on the public highway is
restricted to the following:
(1)
Unit Split Locations.
Where the activities at a unit location are split
over several sites divided by public highways and it is the safest and most
practical means of access between one site location and another.
(2)
Off-Site Parking Areas.
When the designated parking area for a unit
is situated off-site and it is the safest and most practical means of accessing
the unit location.
8.5.3.
Driving and Operating Vehicles.
Members of the public are not permitted to
drive or operate MOD road transport or equipment. The MOD does not underwrite the
insurance.
8.5.4.
Allocation of Transport.
Only MOD vehicles that are already available may be
used to transport passengers; there is no authority to bid for additional public funded
vehicles to fulfil this task.
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8-5 JSP 814 Pt 1 (V3.0 Jan 22)
9 Infrastructure
9.1 Accommodation – Maintenance and Sourcing
9.1.1.
General - Sea Cadets.
Each Sea Cadet Unit is an independent charitable entity,
and its accommodation, with that provided by MSSC for sea cadet activity, is beyond MOD
governance, except where SCC units or MSSC premises are based on MOD property. The
Memorandum of Understanding (MOU) between MOD and MSSC provides for the provision
of certain accommodation and related facilities to Sea Cadets on a marginal cost basis. A
non-exhaustive list of options is attached to the MOU which recognises an ongoing review by
Navy Command, MSSC and DIO. The agreed position will be promulgated when concluded.
9.1.2.
General - VCC, CCF, ACF and ATC.
The requirement for, and location of,
accommodation must be agreed in advance with the Cadet CoC and funding TLBs (sS
and Defence Infrastructure Organisation (DIO)) to ensure affordability and coherence with
wider Departmental plans and use of the defence estate. The majority of Cadet
accommodation is located on the Volunteer Estate (VE) (that estate maintained, hired or
owned on behalf of the MOD by the RFCAs), although some can also be found on the
Regular and training estate. Once the requirement has been confirmed, responsibility for
the actual provision and maintenance of Cadet accommodation will be the responsibility of
different organisations as follows:
a.
VCC. The VCC has traditionally always been hosted, supported and
managed by RN and RM establishments, the links with the local civilian
population helping the Naval Service to engage with the local community. This
privilege allows cadets to gain the most exposure of their parent unit along with
support and access to infrastructure and equipment ensuring the cadet
experience is delivered to the highest level. The VCC is not funded to
operate independently of a military establishment.
b.
CCF. The MOD role and funding in support of CCF varies between
locations, but has included some provision and maintenance of armouries and
ranges on school premises. In all cases, this will require agreement between
the school and MOD as they define and agree the relationship; and DIO as the
funder and the RFCA as the supplier.
c.
ACF. RFCAs on the VE plus other providers, e.g. Regional Prime Contracts,
on the Regular estate.
d.
ATC. RFCAs on the VE plus other providers, e.g . Regional Prime Contracts
on the Regular estate.
9.1.3.
General-Service Levels. Where the provision and maintenance of
accommodation is the responsibility of the RFCAs, the approach, targets and process for
delivery of maintenance is set out in a Service Level Agreement (SLA) between DIO and
the Council of RFCAs and the supporting customer specification. JSP 850 provides
details on how the RFCA-maintained estate is managed. Where accommodation is
located on other MOD estate then the approach, targets and process for delivery of
maintenance will be in accordance with the terms and conditions of the relevant local
maintenance agreement or contract.
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9.1.4.
Sources of Accommodation.
a.
Sea Cadets.
Each Sea Cadet unit is an independent charitable entity and
in general is responsible for finding its own accommodation, although some SCC
units are based on MOD property and some units share MOD-owned accommodation
with other CF. However, MOD assist the Sea Cadet accommodation requirements
by providing opportunities on the VE and Regular estate, through sharing of cadet
facilities or other available sites on a marginal cost basis.
b.
VCC. Each VCC unit is hosted, supported and managed by RN and RM
establishments.
c.
CCF.
Schools are responsible for providing accommodation for their own
CCF Contingent.
d.
ACF.
Accommodation is to be provided from the following sources,
depending upon availability, and the required geographic location of units:
(1)
Existing Army Reserve Centres where the joint use of drill halls, lecture
rooms and miniature ranges is permitted, but cadet rooms, stores and toilets will
not be shared with the Army Reserve or other adult organizations at the same
time.
(2)
Surplus Regular Army accommodation – where entry and security
restrictions prove workable.
(3)
The possibility of sharing with the ATC, SCC or other youth organisations,
particularly schools, is always to be considered.
(4)
Vacated Army Reserve Centres if suitably located and justified on financial
grounds, normally on a small part of the site and built from some of the money
raised from the sale of the rest of the site.
(5)
Accommodation built into new Army Reserve Centres or into major
additions to Army Reserve Centres.
(6)
Building new accommodation on purchased (owned) sites to be built as
long term permanent structures.
(7)
Building new accommodation on leased sites which is capable of being
dismantled, moved and reassembled.
(8)
Hiring suitable premises as and when available.
Note: Accommodation in new-build sites will normally be provided only for ACF
detachments which have shown the ability to maintain a strength of not fewer than
15 cadets, which have met certain requirements laid down in sS instructions, have
a reasonable prospect of continuity for 5 years, and which cannot be
accommodated in any of the alternatives listed above.
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e.
ATC. Accommodation is to be provided for squadrons as follows:
(1) The possibility of sharing accommodation with the ACF should always
be considered in the first instance as the preferred option.
(2) In suitable accommodation at RAF stations.
(3) Where suitable accommodation can be provided in other MOD property.
(4) In or at Army Reserve Centres where the joint use of drill halls, lecture
rooms and miniature ranges is permitted, but cadet rooms, stores and toilets will
not be shared with the Army Reserve or other adult organisations at the same
time.
(5) Properties owned, vested in or allotted to other Government
Departments.
(6) Using suitable hired or leased premises as and when available.
(7) Leasing land for erecting an ATC building which is capable of being
dismantled, moved and reassembled.
(8) Purchasing buildings or land. New accommodation is to be built as
long-term, permanent structures.
Note:
Detached Flights have no entitlement to permanent accommodation, but
temporary accommodation may be hired or rented on a short-term basis. RFCA is
to negotiate the terms and complete the necessary arrangements. The hiring
charge may include rates, heating, lighting and cleaning but is to exclude
maintenance.
9.2 Hire, Purchase, Disposal (including letting) of Accommodation for
the MOD
9.2.1.
General. The requirement for and location of accommodation must be agreed in
advance with the Cadet CoC and funding TLBs (s_Svc and DIO) to ensure affordability
and coherence with wider Departmental plans and use of the defence estate.
9.2.2.
Use of MOD (Regular or Volunteer) Estate. Where accommodation is provided
on the Regular or Volunteer estate, cadet units occupy as lodgers and not on
encroachment terms. The unit will make arrangements direct via the Chain of Command.
9.2.3.
Hire or Purchase of Accommodation. Where accommodation is provided
outside the MOD Regular or Volunteer Estate, this function will be undertaken by the local
RFCA or DIO staff in consultation with the sS. They will be responsible for identifying
suitable accommodation and agreeing terms for its use and occupation. This is
undertaken on behalf of the Cadet unit, and no Cadet Force personnel are to enter into
negotiations or commit MOD or its agencies in any way.
9.2.4.
Disposal (including letting out) of Accommodation. Surplus estate may be
disposed of in accordance with Departmental policy. No Cadet Force personnel are to enter
into negotiations or commit MOD or its agencies in any way.
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9.2.5.
SCC. Individual Sea Cadet Units make their own arrangements, and may be
accommodated on the Defence estate. The terms for SCC casual and continuing/exclusive
use of MOD property are contained in the Memorandum of Understanding (MoU) between
the MOD and the MSSC dated 13 December 2018 (extant for ten years).
9.3 Provision of Miniature Rifle Ranges, Parade Grounds and Car Parks
9.3.1.
Miniature Rifle Ranges. Rifle ranges are to be provided in accordance with the
requirements of JSP 850. Where existing Reserve Centre facilities allow, miniature rifle
ranges may be used by Cadets.
9.3.2.
Parade Grounds and Car Parks.
There is no entitlement for the provision of car
parks or parade grounds. However, each location will have its own outside area to be
used as decided by the occupying unit(s). Guidance on parking facilities at Cadet and
Weekend Training Centres can be found in JSP 850.
9.3.3.
SCC.
Where Sea Cadet Units are not accommodated on the MOD estate, they
will not be bound by JSP 850 but may wish to refer to it for guidance.
9.4 Use of Regular and Reserve Military Premises
9.4.1. Regular and Reserve premises are made available for use by the CF, but may be
subject to the following conditions:
a.
Prior Claim to Use.
(1) The Service unit in occupation of the premises has prior claim to its use.
The cadet unit must arrange for the use of the premises at times when the
occupying unit does not require them. Where this is not possible, suitable
local arrangements are to be made to share facilities, within the requirements
of the relevant Safeguarding Children Policy.
(2) Wherever possible, Cadet units are to share facilities with cadet units of
other services. The incumbent unit is responsible for ensuring that equitable
use of the facility is provided to meet the requirements of all users.
(3) Cadet units must vacate any Service premises which they are using if
required to do so by the Service authorities, or if it is to close. Where a closure
occurs, the reprovision of cadets will be led by the occupying lead TLB as part
of any wider programme for closure and reprovision.
b.
Costs.
(1) Running costs17 which arise from the cadets’ use of the accommodation
on RFCA managed sites are to be paid in accordance with the terms of the
relevant Service Level Agreement between MOD and CRFCA.
17 Running Costs would normally include utilities, heating, lighting, stock consumed, vehicle hire etc.
Telephone and computer lines are a charge to the occupying organisation).
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(2) Where unoccupied MOD buildings are used by the cadets, no rent is to
be charged, but the cost of heating and lighting etc is to be charged to the
cadet organisation concerned.
(3) Costs arising from damage or unfair wear and tear caused by wilful
behaviour or negligence on the part of the cadet users are to be charged to the
cadet unit concerned.
9.5 Non-Domestic Rates
9.5.1.
Non-Domestic Rates. Business Rates (or National Non-Domestic Rates (NNDR))
levied on cadet premises located outside the MOD regular estate are funded by the
Department but normally paid via the RFCAs. Where they are on the regular estate, they
will be funded by the wider Department.
9.5.2.
SCC. This will be addressed in the local charging arrangements when not on the
MOD estate.
9.6 Health and Safety Requirements Relating to Buildings Used by
Cadets
9.6.1.
Health and Safety Requirements.
All buildings used by cadets are to conform to
the requirements of the Health and Safety at Work Act etc 1974 and associated legislation.
Fire Emergency Action Plans are to be posted on walls in buildings and evacuation drills
carried out regularly. An occurrences book, or equivalent, should be maintained to record
every incident involving Health and Safety and this should be kept for at least one year
after the 21st birthday of any cadet named in the book so it is available in the event of a
claim being made against the MOD. Reporting of all occurrences must be conducted in
accordance with the procedures and reporting requirements set out in JSP 375 and the
appropriate sS H&S policy.
9.6.2.
SCC. Where Sea Cadets use MOD buildings and facilities, they are to conform
with the requirements of Health and Safety legislation and with the requirements of the
host establishment. The requirements of the Sea Cadets’ Safety, Health and
Environmental policy and processes are also applied.
9.7 MOD Indemnification of Buildings
9.7.1. The MOD covers its own risks, including risks of damage by fire to buildings and
property it owns or leases. All MOD-sponsored buildings shall form part of the
Establishment Fire Safety Management Plan and be subject to regular Fire Safety Risk
Assessments in accordance with Departmental policy.
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9-5 JSP 814 Pt 1 (V3.0 Jan 22)
10 MOD Stores and Clothing to Support
Training
Reference:
The Defence Logistics Framework.
10.1 MOD Stores
10.1.1. Various items, owned or funded by the MOD, are provided to CF and their units
to assist in the conduct of training; these items are known as MOD stores.
10.2 Responsible Authorities
10.2.1. The MOD delegates responsibility for the supply, supervision and accounting of
MOD stores to ‘responsible authorities’ who will advise Commanding Officers. The sS
responsible authorities are:
a.
SCC. MSSC HQ.
b.
VCC. HQ VCC.
c.
CCF(RN-RM). HQ CCF (RN) or an authority nominated by them and
known as the Stores Accounting Authority.
d.
ACF/CCF(Army). Army Fmn HQ.
e.
ATC/CCF(RAF). HQ RAF Air Cadets.
10.3 Responsibilities for Accounting
10.3.1.
Commanding Officer. Commanding Officers are responsible for:
a.
maintaining and accounting for MOD stores and clothing in accordance with
JSP 886 and, for the SCC, ASCR 3.
b.
ensuring that individuals who have delegated responsibility for the receipt,
control and distribution of stores carry out their duties correctly, particularly the
issue and recovery of items to individual members of the unit. Handovers of
responsibility for stores are to be properly affected and recorded.
c.
the proper use of MOD stores and their safe custody when not in use.
d.
inquiring into the circumstances if MOD stores on the unit’s charge are lost
or damaged and for reporting to the responsible authority.
10.3.2.
MOD. The MOD reserves the right to charge units for loss or deterioration of, or
damage to, MOD stores when this is due to negligence.
10.3.3. The MOD will accept responsibility in the following circumstances:
10-1 JSP 814 Pt 1 (V3.0 Jan 22)
a.
for the deterioration of its stores as a result of fair wear and tear.
b.
when deficiencies in uniform arise from no fault of the individual and such
deficiencies are ‘written-off’ after investigation.
c.
for loss or damage to its stores when caused by fire or storm affecting unit
accommodation.
d.
for loss or damage to its stores, the cost of which is not recoverable from
contractors or other bodies, arising from fire, storm or accidental damage during
transit and in connection with authorised training.
10.3.4. The MOD will not accept responsibility for loss or damage to private property,
however caused, and these risks are to be covered by such form of insurance as is
considered necessary.
10.4 Restrictions on Use
10.4.1. MOD stores are supplied for the specific use of the unit to which they are issued
and are not to be transferred to another unit or otherwise disposed of unless under the
specific instructions of the sS responsible authority.
10.5 Movements
10.5.1. Before MOD stores are moved to and from authorised training, the appropriate
Service HQ is to be consulted for instructions. Maximum use is to be made of CF or
Service vehicles but, if commercial carriers have to be used, personal baggage is not to be
included in the consignment.
10.5.2.
SCC. Movement of MOD stores is handled by the MSSC stores department in
accordance with SCC ASCR 3. Some uniforms and equipment (such as No 1 uniforms),
are funded through grant-in-aid but purchased, owned and supplied by MSSC. Movement
of stores by MSSC is generally undertaken by commercial carriers and may include a mix
of MOD and MSSC stores.
10.5.3.
Ammunition and pyrotechnics. Regulations for the movement of ammunition
and pyrotechnics are in Chap 17.
10.6 Loss or Damage
10.6.1. Except as stated in paras 2 and 3 below, action in the event of loss or damage to
MOD stores is to accord with the regulations of the appropriate sS authority.
10.6.2.
Suspected criminal losses or damage to MOD stores or incidents involving
arms and ammunition. Losses or damage to MOD stores because of suspected theft,
fraud, sabotage or arson, and those involving arms or ammunition, are to be reported to
the appropriate responsible authority and the local civil police immediately.
10.6.3.
Discovery of lost MOD stores. When MOD stores which have been officially
reported as lost are subsequently found, this is to be reported to the responsible authority.
The report is to make clear whether the items have been replaced by intent, in which case
they are to be safeguarded pending disposal instructions.
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10.7 Service Instructions and Scales
10.7.1. Details of sS equipment available to the CF and accounting instructions are in
the sS CF publications.
10.8 Access to Surplus Equipment and Clothing Prior to Disposal
10.8.1. The MOD has set out clear guidelines for disposal of surplus or reusable
equipment due to be written off. When the MOD updates its equipment and stores,
surplus and obsolete items are sold via the Defence Equipment Sales Authority (DESA),
largely through a network of marketing contractors, so as to achieve the best return for the
taxpayer from the disposal of publicly funded materiel. In line with HM Treasury policy,
‘Gifting’ is not normally considered.
10.8.2. The MOD-sponsored CF enjoy practical support on logistics through the supply
of equipment, stores and clothing from the three single Services. This is managed through
a set of allowances (or ‘scales’) which lay down the Cadet and CFAV entitlement to
clothing and equipment that can be drawn free of charge. These scales are updated
annually in order that Cadets and CFAV are supported to a fair and reasonable level within
the boundaries of Defence affordability and Service priorities.
10.8.3. A certain amount of MOD surplus clothing and equipment used by Cadet units
will have been declared as surplus but fit for use by Cadet units, by the MOD responsible
owner; this is pragmatic and is considered best value for money to Defence and the
taxpayer.
10.8.4. Apart from the clothing and equipment available as detailed in the scales and
allowances, extra kit can also be procured from Service clothing stores on a repayment
basis. This is on the same terms as for all other Service personnel. It is worth noting that
Surplus Companies may be offering manufacturers’ overruns, seconds, copies,
alternatives or any other product which may or may not meet the requirements or
standards of the Services’-provided clothing and equipment.
10.8.5. The Service teams or owners responsible for the supply of clothing and
equipment actively work to hold ‘just-in-time’ stocks in order to reduce costs and be more
efficient. Where review identifies overstocking, all units, including the SCC Stores, will be
invited to demand the stock before the disposal route, via the DESA or Responsible
Authority, is taken.
10.8.6. DESA will examine the various routes available to effect the most cost effective
removal and sale or disposal at cost of surpluses’.
10.8.7. The Defence Logistics Framework (DLF) – Disposal of Equipment Out of Service
– refers to the disposals approval and makes the point that the authority to approve
materiel for disposal rests with the equipment owner. It goes on to provide the guidance
for devising disposal plans and indicates that the Project Team leader may redeploy
equipment for training/instructional use.
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10-3 JSP 814 Pt 1 (V3.0 Jan 22)
11 Remuneration, Allowances (not T&S)
and Food and Accommodation Charges 11.1 CFAV Remuneration
11.1.1. CF are voluntary youth organisations and most CFAV attendance at cadet
training is unremunerated18. However, the CF may remunerate CFAV for some training
days, courses and camps. The number of days for which remuneration, in the form of
Volunteer Allowance (VA), may be claimed is at the discretion of sS. Attendance at parade
nights is not remunerated. Rates of remuneration are set out in JSP 754 and issued by
the single Services.
11.2 Uniform Allowance
11.2.1. Eligibility for, and rates of, uniform allowances
for CFAV and Cadets
are
determined by the individual CF HQ. Details of any allowances are contained in JSP
752 Part 2 and, in the case of the Army’s Cadet Forces, in Army Dress Regulations Part
8.
11.3 Messing Charges
11.3.1.
Regulations.
The sS regulations for messing charges relating to CF are
contained in JSP 456, Part 2, Vol 2, Chapter 14. Below is the detail covered in chapter 14.
11.3.2.
Entitlement. Cadet units may be directed to claim
either:
a.
Daily Messing Rate (DMR) with relevant supplements or Exercise (Field)
DMR depending on location when:
(1) the unit is purchasing food from the MOD Food Supply Contractor.
(2) the unit is fed at a Service unit (in this case the host unit claims the
appropriate messing rates).
or
b.
Cash In Lieu of Rations (CILOR), when it is impracticable or
uneconomical to supply food from MOD Food Supply Contractor to the unit’s
camp. CILOR may be claimed only after prior authority has been obtained from
the relevant authority.
11.3.3.
Cadet Organisations. All MOD-sponsored cadets who are on a duty visit are
required to pay 40% of the Daily Food Charge, known as ‘The Cadet Contribution to
Messing’, for each 24-hour period or part thereof. The only exception is cadets who are
eligible for free school meals; meals for these cadets are provided at DFV expense. If
CFAV are in receipt of Volunteer Allowance, they are to be charged entitled rates for
messing. If accommodated, they are to be brought onto the Record of Fed Strength but
18 Employment Act 2008 inserted s37A into the National Minimum Wage Act in order to make clear that the
National Minimum Wage did not apply to CFAV.
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not charged for accommodation. When accommodated, the full day’s entitled/non-entitled
messing charge is to be applied. The daily messing charges may not be abated to take
account of absences from individual meals. However, for periods of absence away from
the unit for 24 hours or more, provided 24 hours’ notice is given and no meals are taken
(and the individual is removed from the Record of Fed Strength), no messing charge is to
be raised. These charges do not include extra messing. If CFAV are not in receipt of
Volunteer Allowance, there is no charge for messing or accommodation.
11.3.4. For part days, units may claim the appropriate Casual Meal percentages for the
meals provided. Percentages are to relate to the relevant adult or cadet DMR.
11.3.5.
Purchase of Food.
Before food can be purchased from the MOD Food Supply
Contractor, a properly-constituted messing account is to be initiated and maintained in line
with accounting regulations.
11.3.6.
Operational Ration Packs (ORP).
Units may be allocated ORP for training.
Neither DMR nor CILOR may be claimed for days when ORP is being used. ORP
demands are to be submitted at least 3 weeks in advance and requirements for adults and
cadets stated separately. Units are not to accumulate surplus stocks. Any packs that are
unlikely to be consumed before the expiry dates are to be notified to the parent HQ. The
appropriate supplements in accordance with JSP 456 may also be claimed.
11.3.7.
Homeward Journeys.
Packed meals may be provided for homeward journeys
in excess of 5 hours, costed within the appropriate percentage of the DMR/CILOR.
11.3.8.
Cadet Messing Contributions19.
For each day or part day that DMR or CILOR
is claimed or ORP is issued, cadets are to make a personal contribution towards the cost
of their messing. The rate is promulgated quarterly on the DMR Letter and can be
obtained from Front Line Commands. This regulation does not apply to adults
accompanying cadets. Where cadet messing contributions are recovered they are to be
paid to Resource Accounting Code RLB 013, Local Project Code ZZP1GZ2133 through
Unit Accounts. It is the responsibility of the Cadet Force to ensure that these contributions
are collected and accounted for correctly.
11.3.9.
Waiver of Cadet Charges - Exchange Visits.
Food charges, including daily
messing contributions, may only be waived for International cadets who are members of a
cadet exchange visit made under MOD approved reciprocal arrangements. Such a waiver
is to be granted on the understanding that it is to be equally applied between the countries
involved.
11.3.10.
Exemptions to Cadet Charges.
Cadets who are eligible for free school meals
are exempted from paying cadet charges when involved in school activities with a
residential element. This exemption also applies to CF within schools when students
attend Service annual camps or Service sponsored training or courses, or consume ORP
on activities of a residential nature. The Cadet Charge may also be waived when cadets
are in support of Regular or Reserve Forces (e.g. when acting as enemy during exercise).
The procedure for administering these students will be as above except that a certificate is
to be given to the catering officer with the nominal roll. Copies of the certificate and the
nominal roll are to accompany the messing account for audit purposes.
19 Cadets undertaking training at NTEP sites are still required to pay the Cadet Contribution to Messing.
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11.3.11.
Testing Boards.
When cadets attend a Testing Board in a military
establishment, and are necessarily detained over the midday meal time, the provision of a
duty meal is authorised and the appropriate claim made. In this case, no cadet
contribution is to be collected. When Testing Boards are held at non-military
establishments over the midday meal time and, where a midday meal from any source is
impracticable, a missed meal allowance may be claimed by the individual at the
appropriate rate.
11.3.12.
Adult Personnel.
Adult Volunteers who provide unremunerated whole- or part-
time assistance may be provided with meals at public expense while carrying out voluntary
duties. Volunteers who are in receipt of Volunteer Allowance are required to pay for all
meals taken for these duties unless on exercise (this includes exercises conducted from
National Training Estate Project (NTEP) sites). Volunteers who are subsequently
remunerated retrospectively are required to pay for meals taken while on duty, unless on
exercise. Other personnel paid by MOD are to be charged for meals at the appropriate
daily casual meal rate.
11.3.13.
Accounting for food.
When a cadet unit is fed at a Service establishment, the
host unit is responsible for all food expenditure and accounting. Collection of the cadet
contribution, where applicable, remains the responsibility of the Cadet Force. When a
cadet unit makes its own messing arrangement claims, expenditure and food accounting is
the responsibility of the following:
a.
CCF Units – the Officer in Charge.
b.
Other units – Administration Authority.
11.3.14. Regular Forces or Reserve units responsible for administering CF can, where
necessary, seek guidance and advice from the relevant Cadet HQ.
11.3.15.
CILOR Claims.
Units should apply through the sS chain of command for the
issue of CILOR in accordance with sS regulations. JSP 456 Part 2 Vol 2 Chapter 7
provides further guidance.
11.3.16.
Accounting for ORP.
When DMR and supplements have been claimed and
Cadet Messing contributions collected, there will be a balance due to be paid. The
following procedures apply:
a.
CCF Units.
A cheque for the balance due is to be made out, attached to
the completed proforma and forwarded to the Formation HQ.
b.
Other Units.
A cheque for the balance due is to be made payable to the
appropriate authority and attached to the completed proforma and forwarded.
The authority is to verify the figures and consolidate with other accounts as
necessary and forward all documents and one consolidated cheque to
Formation HQ.
Note:
As the HMG Sub Account numbers differ between each HQ, advice should be
sought on the correct number to use when completing the cheques for payment.
11.3.17.
Other Messing Arrangements.
When CF units attend annual camp on DTE
sites or Week End Training Centres (WETC) where food is provided, either by short-term
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contract or from Regular or Reserve units, Cadet Messing Contributions are to be paid into
the appropriate Resource Accounting Code through the Formation HQ.
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11-4 JSP 814 Pt 1 (V3.0 Jan 22)
12 Medical and Accident Regulations 12.1 Medical Requirements for CFAV
12.1.1. As most appointments within the CF involve supervising young people, often in
physically demanding conditions which can require quick reaction in an emergency, all
potential CFAV are required to sign a certificate relating to their fitness and health, and
declare any disabilities or medical condition which might affect their ability to undertake
supervision of cadets and perform other duties. They may be required to undergo a
medical examination. Special rules, which are available in RAFAC publications, apply to
Gliding and Flying Instructors and to those acting as skippers or mates on yachts or motor
vessels sailing offshore (available in Training Afloat Regulations & Safety (TARS)).
12.2 Medical Requirements for Cadets
12.2.1. It is expected that cadets enrolled in the CF are able to undertake the activities
included in the training syllabus. However, there may be young people who wish to join
but are unable to undertake all the activities because of disabilities; if the Commanding
Officer and parents agree, such young people may join the cadets.
12.2.2. The parent or guardian of any cadet who suffers from, or has suffered from, any
condition requiring medical treatment, is to make the unit aware of the condition and
course of medication. Commanding Officers are to agree with parents and guardians any
necessary limitations or restriction on the activities in which any cadet takes part and how
any supervision requirements may be provided. Particular additional restrictions may be
necessary, for certain activities such as solo gliding, sub-aqua or other strenuous
activities. All cases will be considered on their merits.
12.2.3. The principle to be applied by Commanding Officers when deciding whether to
accept or refuse any young person with a disability is that the disability should not in itself
prevent a young person from joining, provided any level of extra care the cadet needs can
be provided without excessive detriment to the safety and cadet experience to the cadet
and other cadets in the unit.
12.3 Medical Certificates
12.3.1.
Medical certificates are to be obtained by units or individuals and produced to
relevant authorities as required.
12.4 Medical and Dental Treatment in the UK
12.4.1. Members of the CF who require medical or dental treatment are to be treated
under National Health Service (NHS) or devolved administration arrangements. If a
member of the CF falls sick or is injured while attending training at a Service establishment
or ship, they are to be treated initially by a health professional appointed to provide
medical or dental cover for the Service-organised activity. In exceptional circumstances,
treatment may be offered by the the Defence Medical Services (DMS) at their discretion.
Subsequent treatment, including hospital treatment, if necessary, will not be provided by
the DMS.
12-1 JSP 814 Pt 1 (V3.0 Jan 22)
12.5 Medical and Dental Treatment Abroad
12.5.1. Commanding Officers are responsible for ensuring that satisfactory medical and
dental cover is available for any training undertaken abroad. They are responsible for
compliance with international vaccination requirementsand for ensuring adequate medical
insurance exists. Each participant undertaking authorised training overseas must have
valid travel insurance cover. In addition, where eligible, each participant undertaking
training in a country which is a member of the European Union, must be in possession of a
current and valid European Health Insurance Card (EHIC) or UK Global Health Insurance
Card (GHIC). Advice on these matters should be sought from local NHS authorities.
Service medical and dental assistance may be available for members visiting Service
units, but any assistance which might be available would only be for emergency treatment.
Commanding Officers are responsible for checking the availability and extent of such
assistance with the host unit or sS authority, as appropriate.
12.6 Private Treatment
12.6.1.
MOD will not accept liability for the cost of any private medical or dental
treatment given to members of the CF, including the cost of repatriation.
12.7 Accidents and Casualties
12.7.1.
MOD liability. Official awards may be payable to CFAV and cadets for injuries
sustained when carrying out authorised Cadet Force training, or travelling on duty in a
vehicle to, from or between training, provided the use of the vehicle is authorised and the
injury is not because of the individual’s own negligence or misconduct. For this purpose,
authorised training means any CF training activity which is part of an authorised training
programme devised by CFAV in accordance with instructions issued by MOD or sS cadet
HQs, or training organised by the Regular or Reserve Forces. Such training must be
ordered by a responsible officer and is to be controlled and supervised in accordance with
these regulations. Authorised training does not include rifle meetings and competitions in
which people other than cadets and CFAVs take part (unless organised by the Regular or
Reserve Forces). MOD will not indemnify unauthorised activities, or authorised activities
which are not carried out with qualified instructors or assistants or in accordance with the
rules of the MOD or appropriate National Governing Bodies.
12.7.2. CF are to ensure that all CFAV are aware of what to do in the event of an accident
or emergency and have been trained in all aspects of supervision and ongoing risk
assessment. Records should be kept to show that instructors and officers have received
such training. To be valid, any First Aid certificates need to be in date i.e. within three
years of qualification.
12.7.3. CFAV are to follow the Emergency Procedures in Cadet Training Safety
Precautions (CTSP) in the event of an accident or other medical emergency.
12.7.4. Prior to conducting any Cadet camp, course or weekend training the unit staff
must ensure that:
a.
all Cadets and CFAV attending the event have their attendance logged
in WESTMINSTER or BADER and that their next of kin (NOK) and
emergency contact (EC) details are correct.
12-2 JSP 814 Pt 1 (V3.0 Jan 22)
b.
all CFAV and cadets are to have up-to-date qualifications loaded onto
WESTMINSTER or BADER20. CF HQ and unit contact details are to be carried
in hard copy where internet connectivity is limited or not available.
12.8 Provision of First Aid Cover
12.8.1. A CFAV with a current and recognised First Aid certificate must be present during
training or other cadet activity. For activities which are inherently hazardous or involve
danger to personnel, the person responsible must ensure sufficient trained CFAV and First
Aid equipment are available or that necessary limitations on the training programme are
taken, to ensure the safety of the cadets taking part.
12.8.2. First Aid certificates must meet accepted national standards. These are First Aid
at Work (FAW) or Emergency First Aid at Work (EFAW) certificates (including the FAW or
EFAW certificates of the voluntary aid societies) that state they meet the requirements of
the GB HSE First Aid Regulations 1981 or the NI HSE First Aid Regulations 1982.
12.8.3. If a CFAV has a current First Aid certificate other than FAW or EFAW, or where
an alternative qualification is identified in place of FAW or EFAW, which meets the
conditions of 12.8.2, this may be considered for acceptance. Acceptance is subject to
appropriate due diligence being undertaken by the sS CF nominated representative to
ensure the standard of training received, and the competence of the organisation which
delivered this training, meet the necessary criteria.
12.8.4. CFAVs who are:
a.
doctors registered and licensed with the General Medical Council;
b.
nurses registered with the Nursing and Midwifery Council; or
c.
paramedics registered with the Health and Care Professions Council
are exempt from holding a FAW, EFAW or equivalent qualification in First Aid, and are
qualified to administer First Aid, provided they can demonstrate to the sS CF nominated
representative that they have current knowledge and skills in First Aid.
12.8.5. The required level of First Aid training and qualification is activity-specific. For
low-level hazard activities (for example, unit parade nights), 6 contact hours’ initial training
including assessment is required (for example, EFAW). For all other activities, or when
specified in other publications, initial training must be of at least 18 contact hours including
assessment (for example, FAW).
12.9 Accident and Incident Reporting Procedures
12.9.1.
Reporting. There are three tiers of accident and incident and each tier has an
associated procedure for reporting. This chapter should be read with JSP 751 Part 1
Management of the Casualty. The tiers are as follows:
a.
TIER 1 – all accidents and incidents resulting in:
20 Weapon Handling Test records for both cadets and CFAVs should be kept up to date at all times.
However, it is recognised that, at times, it may be impractical to record a WHT on WESTMINSTER or
BADER IMMEDIATELY before conducting a shoot. In these cases, a record must be made in the
instructor’s notebook or similar and entered onto WESTMINSTER or BADER at the earliest opportunity.
12-3 JSP 814 Pt 1 (V3.0 Jan 22)
(1)
death of a Cadet or CFAV.
(2)
major injuries resulting in hospital admission of a Cadet or CFAV.
(3) incidents attracting significant media attention which could lead to the
next of kin (NOK) of Cadets or CFAV to believe they have been killed or
injured.
b.
These types of accidents and incidents are those where immediate action
must be taken. The senior CFAV at the scene is to ensure the incident is
managed appropriately, which may include the provision or co-ordination of First
Aid, tasking of Emergency Services and ensuring that all Cadets (whether
casualties or not) continue to be supervised adequately. The senior CFAV is
then to
either:
(1) report the accident or incident directly to the Joint Casualty and
Compassionate Centre (JCCC) on +44(0)1452 519951 (Military 95471
7325). JCCC maintains 24-hour operations and is responsible for the
management of casualties and will notify all other agencies including the
relevant Cadet HQs. JCCC has access to WESTMINSTER and BADER
and can obtain the attendance lists of all Cadets and CFAV at a particular
event, along with their NOK details. The JCCC will advise and guide the
senior CFAV and should be consulted early in any incident.
JCCC will not
notify NOKs that a casualty has occurred unless the Cadet HQs
specifically request them to do so. The JCCC may be able to authorise
the travel of Next of Kin to the bedside of a casualty under the Dangerously
Ill Forwarding of Relatives (DILFOR) scheme in appropriate circumstances.
It is also very important that the JCCC is kept informed of any changes to
casualty state or location so that the Emergency Contact/Next of Kin and
the chain of command can be kept informed of the latest situation.
or
(2) report the accident or incident in accordance with CF policy and
regulations. CF HQs are to ensure JCCC is informed.
Cadet Training Safety Precautions (CTSP) contains an aide-memoire to this
procedure.
c.
TIER 2 – notifiable accidents and incidents not encompassed in TIER
1, which include:
(1)
Injury. Injuries arising from MOD activities including:
(a) injuries resulting in more than 3 days off work or school, including
occupational stress-related absence.
(b) climatic injuries including hyperthermia, heat exhaustion, heat
stroke, hypothermia, freezing cold and non-freezing cold injury.
(c) injuries resulting from sporting activities or AT.
12-4 JSP 814 Pt 1 (V3.0 Jan 22)
(d) injuries resulting from on- or off-duty road traffic collisions.
(2)
Near misses. Near misses which have the potential to cause harm to
personnel or damage to MOD property or equipment.
(3)
Occupational disease and dangerous occurrences. Occupational
illnesses, diseases and dangerous occurrences in accordance with
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations
(RIDDOR) requirements under Regulation 15, Schedules 1, 2 and 3.
(4)
Equipment. Serious damage to equipment and incidents of serious
equipment failure in accordance with JSP 886.
(5)
Ammunition and explosives. Ammunition incidents notified in
accordance with AC 71855C – Regulations for Cadet Training with Cadet
Weapons Systems and Pyrotechnics.
(6)
Range incursions. Range incursions by land, sea or air.
(7)
Fire.
(8)
Environmental incidents. All incidents must be reported. The more
obvious ones concern spillages of fuel or lubricants. Others could relate to
chemicals, etc.
(9)
Enforcement action. Any enforcement action by the HSE, EA, local
authority or their equivalents in Scotland, Northern Ireland or overseas.
d.
Procedure. The following procedure must be followed in the event of a
notifiable accident:
(1) The senior CFAV at the scene is to:
(a) report the accident or incident immediately to the sS Cadet HQ
via their chain of command if appropriate in accordance with CF HQ
policy.
(b) in the event that a Cadet or CFAV is admitted to hospital, JCCC
is to be informed (as for a major injury).
(c) complete MOD Form 492 (for cadets) or Form 510 (for CFAVs)
and send to sS CF HQs (with the exception of SCC, which has its own
online reporting process and form).
(2) Report the accident or incident in accordance with sS CF policies and
regulations.
e.
TIER 3 – minor accidents or incidents. A minor accident is classed as
one not requiring hospitalisation. The following action is to be taken:
12-5 JSP 814 Pt 1 (V3.0 Jan 22)
(1) The senior CFAV at the scene is to report the accident or incident
immediately to the sS CF HQ in accordance with the CF HQ policy. Further
reporting is to be in accordance with CF regulations.
(2) The report is to be backed up by the completion of MOD Form 492
(with the exception of SCC which has its own online reporting process and
form). This is the responsibility of the Commanding Officer, who is to
forward a copy to the chain of command.
12.9.2.
Investigation.
a.
The type of investigation or inquiry needed following an accident or incident
depends on its severity. Full details are contained in JSP 375, Vol 2, Leaflet 14
and in CF HQ policies. An accident resulting in death or serious injury, or which
may have significant health or safety implications, is likely to be subject to
external investigation; civil or military (or both).
b.
Copies of all documents which could be relevant to a future claim should be
retained on file by the unit concerned in line with sS CF HQ polices and
regulations.
12.9.3.
Medical categories for Cadets and CFAVs who are admitted to hospital. In
the event of hospitalisation, an accurate assessment of the casualty’s medical condition
must be obtained from an appropriate medical authority (doctor or nurse caring for the
casualty. Medical categories are:
a.
Very seriously Ill. A patient is very seriously ill (VSI) when their
illness/injury is of such severity that their life is imminently endangered.
b.
Seriously Ill. A patient is seriously ill (SI) when their illness or injury is of
such severity that there is cause for immediate concern, but no imminent danger
to their life.
c.
Incapacitating Illness/Injury. A patient has an incapacitating illness or
injury if their illness/injury does not warrant classification as VSI or SI but renders
then physically or mentally incapacitated. This illness/injury will be sufficiently
serious to preclude communication with NOK therefore a III patient will not be
able to inform their NOK themself.
d.
Unlisted Casualty. A patient who requires hospitalisation but whose
condition does not warrant classification as VSI, SI or III will be unlisted (UL).
12.9.4.
Illness or Injury requiring Aeromedical Evacuation. In the case of a casualty
requiring aeromed evacuation, the JCCC will liaise with the Aeromed Team at RAF Brize
Norton. The Aeromed Team will manage the casualty’s return to the UK and will confirm
the flights. In such circumstances, Cadet Force Adult Volunteers (CFAV) would be
expected to act as escorts to cadets under the age of 16 and would be permitted to travel
at the CNFP rate. If there are no CFAV available to escort the cadet(s), then
Unaccompanied Minor (UNMIN) status may be authorised, subject to the guidance given
in JSP 800 Vol 2. An example of where a CFAV escort might not be available is where
removing individual CFAV(s) for escort duties might leave the remainder of the Cadet
Force party without adequate supervision at the required staffing ratios. Individual cases
12-6 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
should be staffed through the sS chain of command by the relevant HQs Duty Officer who
should use JCCC.
12.10 Claims
12.10.1. Claims for compensation arising out of accidents sustained by CFAV or cadets
are to be submitted in accordance with sS CF regulations.
12.10.2. When cases emerge that necessitate the engagement of the Government Legal
Department (GLD), there is a requirement to provide the GLD with a point of contact within
the CF who would be in a position to provide appropriate information and documents
regarding an individual or specific cadet units. It has been determined that the appropriate
point of contact would be the MSSC Director of Volunteer Support and Outreach, RN Head
of Cadets & Youth (HDCY)21, the CEO of the respective ACF County or the WExO of the
ATC Wing. They would become the named ‘respondent’ in such legal cases. However,
they would receive a letter from GLD explaining that they will not have any personal
liability and that the MOD will deal with any settlements or judgements.
12.11 Compensation Awards
12.11.1.
CFAVs. CFAVs injured during authorised CF training may be awarded a
disablement allowance, but such awards are made ex-gratia and not as an entitlement.
12.11.2.
Cadets. If a cadet suffers injury, illness or death while engaged on cadet
activities, their case will be considered by the Service of the section to which they belong
and any award which may be made will be on an ex-gratia basis.
12.11.3.
Service-related benevolent funds. Service-related benevolent funds may be
approached for financial assistance where death or injury occurs while on official duty or
stems directly from such duty.
12.11.4.
Funeral expenses. The payment of funeral expenses and grants is admissible
in respect of members of the CF who die while on official duty, or where death is
attributable to duty. More details can be found in JSP 751, Part 1, Vol 2, Chapter 8,
Section 4.
Back to Contents
21 HDCY would act as initial point of contact for CCF RN-RM and VCC, before delegating responsibility to
Comd CCF RN-RM and Comd VCC.
12-7 JSP 814 Pt 1 (V3.0 Jan 22)
13 Training - General
13.1 Definition
13.1.1. Training in the CF is defined as all activity involving cadets, and the training
delivered to CFAV for their roles in the CF. Training includes the following types:
a.
leadership and citizenship training.
b.
Adventurous Training (AT).
c.
sporting activity.
d.
military training.
e.
events and ceremonial.
f.
competitions.
g.
adults’ role training.
h.
adults’ leadership and youth work training.
13.1.2. Training is the main constituent of the Cadet Experience, which is the sum of all
the activities in which any given cadet takes part within the cadet environment, and which,
as a whole, confers benefits and life skills in accordance with the aim of the CF. It is the
means by which cadets and CFAV develop invaluable qualities such as a sense of
responsibility, self-reliance, resourcefulness, endurance, self-discipline, teamwork, self-
confidence, perseverance and selflessness.
13.2 Purpose
13.2.1. Training is to be designed to contribute to the aims of the CF as described in
Chapter 1 of this JSP.
13.2.2. A key principle in designing training is that it must be fun. Both CFAV and cadets
are volunteers, and the fun element is crucial in motivating and retaining them, so they
gain the full benefit that membership of a CF offers.
13.2.3. Military training, including opportunities to witness and participate in the life of
both Regular and Reserve Service units, seeks to impart a basic knowledge and
understanding of the role of the Armed Forces, and to make cadets aware of the
opportunities and responsibilities of a career in the Regular or Reserve Forces.
13.3 Cadet Force Activities Indemnified by MOD
13.3.1. The MOD will indemnify all members of the MOD Sponsored Cadet Forces while
engaged in authorised activities. All Cadet Force activities must be conducted in
accordance with the Safe System of Training and Safety Management Systems
procedures set out in the relevant MOD and single Service publications.
13.3.2. The MOD indemnifies all members of the Cadet Forces and will meet any claims
for compensation brought by members of the Cadet Force or by Third Parties where there
is a legal liability to make payment. This indemnity applies to claims arising from negligent
actions or omissions of the MOD, its personnel, servants, or agents when engaged in
authorised Cadet Force activities, including activities abroad.
13-1 JSP 814 Pt 1 (V3.0 Jan 22)
13.3.3. The MOD reserves the right to pursue individuals who have clearly acted in a
manner deemed to be grossly negligent, reckless, or where it can be demonstrated the
individual has caused damage or loss through wilful misconduct.
13.3.4. MOD Indemnity is provided to all members of the MOD-sponsored CF while
engaged in authorised activities, and is subject to the following conditions:
a.
the activity is recorded and authorised as part of the syllabus or within the
ethos of the CF;
b.
the activity is carried out in accordance with the safety management
procedures set out in Chapter 16 to JSP 814;
c.
the activity is tutored and supervised by competent22 instructors using best
practice guidelines and, where relevant or the activity is considered as ‘risk to
life’, using those of an appropriate National Governing Body;
d.
appropriate risk assessments are carried out and recorded as required; and
e.
appropriate protective clothing is worn, and equipment appropriate for the
activity being carried out is used.
13.3.5. Each CF HQ is to ensure it has processes in place to approve and authorise
proposed activities, and to ensure they are conducted in accordance with their CF safety
management system.
13.3.6.
Use of External Providers. Activities sourced through third party providers may
be undertaken subject to a full risk assessment in accordance with Cadet Force HQ
procedures. To ensure the provider has adequate insurance to pay any claims which the
MOD may need to make against them, satisfactory evidence of their insurance cover must
be confirmed before the activity takes place. Written evidence of public liability insurance,
which covers the duration of the proposed activity, must be requested and validated, and
must have a limit of indemnity of not less than £5M per occurrence and be unlimited as to
the total number of occurrences in any one annual policy year. Where applicable, travel
arrangements should be subject to a full risk assessment in accordance with Cadet Force
HQ procedures. In these instances, the MOD indemnity will apply to all the escort and
supervisory duties involved on the part of cadet force adult volunteers.
13.3.7. When external providers are used to deliver activities for members of the Cadet
Forces, the external provider must hold a relevant accreditation or qualification for the
activity they are delivering (for example, Health & Safety Executive as the Adventure
Activities Licensing Authority (AALA), Adventuremark Accredited Provider, Government
Agency, National Governing Body qualifications). Cadet Force leaders must remember
that they cannot delegate responsibility to external instructors. Cadet Force leaders must
be present during all such activities and must monitor the activity closely and be prepared
to stop it if instructors appear to be using questionable methods.
13.3.8. When using external providers overseas, and before engaging their services,
Cadet Force Leaders must make every effort to carry out checks on the suitability of the
providers themselves and their insurance arrangements, recognising that minimum
22 Describes a person who has sufficient training, qualifications and experience to carry out their role to an
appropriate standard.
13-2 JSP 814 Pt 1 (V3.0 Jan 22)
insurance limits will vary depending on the country being visited. As the standards and
criteria for delivering activities overseas are varied, it is not possible to provide specific
guidance for each country or activity. Organisers should refer to
Government advice on
safer adventure travel overseas. If the leader in charge feels that any activity is not safe,
they should stop the activity immediately.
13.3.9.
Claims from a Cadet or Cadet Force Adult Volunteer for injury or loss. Any
common law compensation claims from a Cadet or a Cadet Force Adult Volunteer for
injury or loss arising in the course of authorised activities, should be brought against the
respective Cadet organisation. However, the claim will be handled by TopMark Claims
Management Solutions, the MOD’s Employer’s Liability claims administrators. If the claim
becomes litigated, it will be passed to the Government Legal Department, who will take
conduct of the case. Initially, any compensation claim should be directed to TopMark:
TopMark Claims Management Solutions, part of the Davies Group
Forsyth House
2nd Floor
5 Renfield Street
GLASGOW
G2 5EZ
E-Mail
: xxxxxxx.xx@xxxxxxxxxxxx.xxx Tel: 0141 331 6831
13.3.10.
Claims from a Third Party for injury or loss. Any common law compensation
claims from a Third Party for injury or loss caused through the negligent acts or omissions
of a Cadet or Adult Cadet Force Volunteer in the course of authorised activities, should be
brought against the respective Cadet organisation. However, the claim will be managed
by TopMark (contact details above) which also acts as the MOD’s Public Liability claims
handlers.
13.4 Permitted Scope of Training Activities
13.4.1. Each CF HQ is to produce documentation describing the scope and syllabus of
the training it offers and the activities its cadets may undertake.
13.4.2. CF regulations are to specify that training activities outside the scope of the CF
syllabus may be undertaken only with formal prior approval from the chain of command.
The regulations are to document a route for requesting approval to conduct any training
which falls outside the documented syllabus, and state at what level in the chain of
command these requests may be approved.
13.5 Types of Training
13.5.1. Each CF is to follow a programme or syllabus appropriate to the individual Cadet
Force, although certain subjects such as drill and First Aid are common to all. In addition,
many cadets and CFAVs have the opportunity to participate in Adventurous Training and
sporting activity.
13.5.2.
Uniformed CFAV training. Uniformed CFAV are required to attend formal
training courses so they may acquire the knowledge and confidence to act as credible and
safe uniformed supervisors of cadet training.
13-3 JSP 814 Pt 1 (V3.0 Jan 22)
13.5.3.
Cadet training. Training opportunities for cadets occur during weekly parades,
whole-day and weekend training periods, at annual camps and courses including AT
exercises and sporting activity.
13.6 Staff Responsibilities and Qualifications
13.6.1.
Responsibilities. Within the parameters laid down by the MOD, CFAV are
responsible for the planning and conduct of the training programme, for training and
supervising their cadets and for the provision of suitably qualified instructors.
13.6.2.
Staff qualifications. The organising CF is to ensure that CFAV responsible for
planning, organising and supervising all forms of training are qualified and authorised for
their roles. A system of authorising activities is to be in place so that no individual CFAV
may plan and execute any activity without approval from a higher authority. Such approval
may be given in regulations or standing instructions for regular activities.
13.7 Planning Principles
13.7.1.
Balance. The balance between military-themed training and AT/sporting activity
is to be 60%/40% in favour of military-themed training.
13.7.2.
Records of achievement. Records of training achievements and attendance
are to be maintained for all CFAV and cadets. Individual CF are to offer cadets and adults
certificates or records of service and achievements which they may use as they wish.
13.7.3.
Safety. It is accepted that training includes an unavoidable element of risk. All
training is to be conducted with the aim of keeping the risk of personal injury and
materiel damage as low as reasonably practicable. Training is to be planned and conducted in
accordance with the Safe System of Training (SST), which is described in Chapter 16 of
this JSP, in relevant single CF regulations and in subject-specific documentation.
Responsibility for safety rests with the entire chain of authority from MOD and the CF HQs
down to the individual CFAV in charge of a training activity.
13.8 Publications
13.8.1.
CF training instructions. CF training instructions are:
a.
SCC. Training Afloat Regulations and Safety (TARS), Sea Cadet
Regulations and appendices (SCR), including Appendix 1 to SCRs.
b.
VCC. Volunteer Cadet Corps Regulations and TARS.
c.
CCF(RN). RN Sections Syllabus and Training Afloat Regulations and
Safety (TARS).
d.
CCF(RM) sections. RM Cadet Training Syllabus.
e.
ACF/CCF(Army). ACF AT and OCP Manual and ACF Regulations
(AC14233).
f.
ATC/CCF(RAF). Air Cadet Publications, Air Cadet Training Instructions and
CCF Regulations.
13-4 JSP 814 Pt 1 (V3.0 Jan 22)
13.8.2.
Range training.
Regulations for Cadets Training with Cadet Weapon Systems
and Pyrotechnics (AC 71855C) contains the regulations for cadets training with cadet and
infantry weapons systems and pyrotechnics.
13.8.3.
The L98A2 Cadet GP Rifle (5.56 mm) and Associated Equipment (AC 71807C)
covers Skill at Arms Instruction with the L98A2 Cadet GP Rifle.
13.8.4.
Cadet Training Safety Precautions (CTSP) (Army Code 72008). The aim of
CTSP is to provide information and assistance to CFAV and other personnel who provide
support and training to the CF. It provides CFAV with specific guidance for dealing with
accidents, incidents and safeguarding issues and is to be carried at all times by adults
supervising Cadet training. If it is not practical to do so due to the nature of the activity, it
is to be located with the nearest immediate form of communication e.g. mobile phone or
radio. CFAV are required to undergo familiarisation of CTSP as part of their initial training,
and subsequently when any amendment is issued. The format of the familiarisation
training is at sS discretion.
13.8.5.
Combined Cadet Force Regulations.
These list the regulations that are
peculiar to the CCF and should be read in conjunction with this JSP.
13.8.6.
VCRs – Volunteer Cadet Corps Regulations. VCRs list the regulations that
are pertinent to the VCC and should be read in conjunction with this JSP.
13.8.7.
The Countryside Code. To ensure continued access to areas of the
countryside for training and to teach a responsible attitude to the environment, all cadets
are to be aware of and comply with the Countryside Code or its equivalents in Wales,
Scotland and Northern Ireland.
13.9 Personnel in Support of Training
Military
13.9.1.
sSs. Each Service has its own system for providing training assistance to units
using Regular and Reserve officers and NCOs. Details of sS support are in the sS
manuals.
13.9.2.
The Cadet Training Centre. The Cadet Training Centre (CTC) is located at
Frimley Park in Surrey. The charter of the CTC establishes it as the focus of training for
officers, adult instructors and cadets, and to be a source of inspiration to the whole cadet
movement but particularly CCF(Army) and ACF.
Civilian
13.9.3. Appropriately-qualified instructors from outside the CF may be required to teach
certain subjects when CFAV with the necessary knowledge are not available, such as
instruction in First Aid, AT or sporting activities. Appropriate numbers of CFAV must still
accompany the cadet party on all its training.
13.10 Fundraising
13.10.1.
General. Cadet Force Units may raise funds either for their Units to support cadet
activities or to benefit charities and the local community. The MOD will indemnify cadets and
13-5 JSP 814 Pt 1 (V3.0 Jan 22)
CFAV for any fundraising of a non-hazardous nature they undertake, provided the activity has
been approved by the relevant personnel within the CF and appropriate risk assessments
have been carried out and implemented.
13.10.2.
Licensing authorities for fundraising activities outside London are the local
borough councils; for those within London, the Metropolitan Police Service is the licensing
authority.
13.10.3.
Methods of Fundraising. There are various methods of fundraising and some
of the most frequently used are Gift Aid, street collecting, charity walks, appeals, bag-
packing and one-off events.
13.10.4.
Wearing Uniform. CFAV and Cadets must comply with the sS and CF HQ
regulations for the wearing of uniform when conducting fundraising activities.
13.10.5.
Public Relations. CFAV are to remind their cadets that they are representing
their Cadet Force when in the public eye, and should behave accordingly, so that a good
impression is created.
13.11 Cadet Force Support to UK Local Authorities and Emergency
Services
13.11.1. The authoratative policy is contained in
UK Operations: the Defence
Contribution to Resilience (Joint Doctrine Publication 02) which is available at
https://www.gov.uk/government/publications/operations-in-the-uk-a-joint-doctrine-
publication. Requests for the use of premises
13.11.2. There is a distinction between sites wholly-owned by MOD and those that are
not.
13.11.3. For MOD-owned sites, any support provided during a crisis would be provided
as Military Aid to the Civil Authorities (MACA). Therefore, the support would likely be
generated through the Strategic Coordination Group (SCG) (normally chaired by a senior
police officer) and on which the Joint Regional Liaison Officer (JRLO) sits. As such, there
should be no direct approach for support made by a local authority or the emergency
services to any MOD site owner, rather it would come through the JRLO. The JRLO would
then start the process to determine which sites might be suited to meet the needs of any
request and then feed that up to the Standing Joint Commander (UK). The key is to
ensure that Defence support is consistent across an area and is coordinated.
13.11.4. Therefore, in a crisis, any requests for support made directly to a cadet unit on a
MOD-owned site should not be accepted. Instead, the requester should be directed to the
JRLO who is based at each Army Regional Brigade headquarters. Any support would be
provided under MACA and the JRLO will advise on the charging arrangements for that
support. Premises should not be opened up without first having been through the JRLO.
13.11.5. For sites not owned by the MOD, it is for the owner of the site to grant
permission for it to be used and to ensure that appropriate public liability insurance is in
place.
13-6 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
Requests for volunteers
13.11.6. Where local authorities or the emergency services approach cadet units for
volunteers to help with operations, this may be supported, provided the volunteers are
willing, correctly trained and equipped, and that sensible precautions are taken. Authority
to carry out any activity must be given by the appropriate Delivery Duty Holder before the
activity takes place.
13.11.7. This means that:
a.
risk assessments must be carried out and the activities approved
according to single Service Cadet Forces’ policies and procedures;
b.
volunteers must have the necessary skills and competence for what they
are being asked to do;
c.
any equipment used must be fit for purpose;
d.
unnecessary risks must not be taken;
e.
volunteers must operate under the guidance, direction and control of the
local authority or the Emergency Services; and
f.
safety kit and equipment must be cleaned properly after use.
Indemnity and Insurance
13.11.8. The support outlined above accords with the ethos of the Cadet Forces and,
when approved under sS Cadet Force policies and procedures, constitutes authorised
cadet activity, and as such is indemnified by MOD under the provisions set out in Chapter
13.3 of this JSP.
Back to Contents
13-7 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
14 CFAV Training
14.1 Initial Qualifying Courses
14.1.1.
Individual CF are to ensure that all CFAV are trained properly for their specific
role in the CF; this includes the requirement to attend initial qualifying courses.
14.2 Further Training
14.2.1.
CFAV are encouraged to undertake advanced training courses which aim to
promote a greater variety of purposeful and interesting cadet training. Before undertaking
any courses, the approval of the CFAV’s CF is to be obtained.
14.3 Cadet Vocational Qualification Organisation (CVQO)
14.3.1.
CFAV can also obtain qualifications through CVQO and more information can be
found at paragraph 15.16.
14.4 Availability of Courses
14.4.1.
Courses available to CFAV are published as follows:
a.
SCC. The National programme of SCC Courses is on WESTMINSTER.
SCC courses are available to cadets and CFAV of other CF by special
arrangement. WESTMINSTER is used for course applications and
administration.
b.
ACF and CCF(Army, RN-RM) courses. ACF and CCF(Army, RN-RM)
courses are publicised on WESTMINSTER.
c.
ATC and CCF(RAF) courses.
ATC and CCF(RAF) courses are
promulgated by HQ RAFAC on BADER and in both Branch and Corps Routine
Orders.
d.
Approved civilian courses. Civilian courses of interest to the CF are
publicised in Joint Service Defence Information Notices (DINs) and individual
Service Routine Orders. The existence of a course which is published in DINs,
and which is open to CFAV, does not necessarily mean that such courses may
be undertaken at public expense. Prior approval from the chain of command is
required before attending these courses.
14.4.2.
Applications should be submitted in the form prescribed by sponsoring
authorities, subject to approval from CF HQ.
Back to Contents
14-1 JSP 814 Pt 1 (V3.0 Jan 22)
15 Cadet Training
15.1 General
15.1.1.
Syllabus training. The conduct of training on unit and CF premises should be in
accordance with the syllabi published by CF HQ.
15.1.2.
Field training. Field training offers opportunities to apply the training given in
units and broaden the knowledge and experience of cadets. Range firing, waterborne
training, visits to Regular and Reserve units, self-help camps and AT may be programmed.
Nominal rolls should be provided to host units in advance of the visit.
15.1.3.
Service camps and courses. Regular units or establishments sometimes
provide a fully-administered firm base from which units may train. All Services provide
camp and course facilities, which may be open to cadets from other CF, and these may
also take place abroad.
15.2 Adventurous Training (AT) and Sporting Activity
References:
AC 71849 - Army Cadet Expeditions and Adventurous Training Manual
BR 4024
AGAI Vol 1 Chap 11
AP 3342 - RAF Physical Education Policy and Administration
Air Cadet Adventure Training Instructions (ACATI)
Training Afloat Regulations and Safety (TARS)
15.2.1. JSP 419 –
Adventurous Training in the UK Armed Forces – does not apply to
the Cadet Forces which are not part of the UK Armed Forces. However, many of the
underlying principles (clear policy, formal authorisation of activities by an appropriate
person, safe system of training, SQEP instructors, risk assessments, etc) are applicable
to CF adventurous training activities.
15.2.2. AT and sporting activity involve activities which are arduous and involve an
inherent element of risk. Both AT and sporting activity are designed to develop the
courage and endurance of cadets and to help develop their full potential.
15.2.3. AT expeditions may include activities which can be counted towards qualifying
cadets in the Expedition Training module of cadet training or the Duke of Edinburgh’s
Award Scheme.
15.3 Authority to undertake AT and Sporting Activity
15.3.1. Some AT and sporting activity (e.g. canoeing and afloat training for Sea Cadets
and CCF (RN)) are included in the list of CF approved activities as a matter of course and
documented in single CF regulations.
15.3.2. Authority to undertake AT and sporting activity, other than those authorised in
routine regulations, is to be obtained in writing from the appropriate sS and Cadet Force.
The activities must follow the prescribed rules of the accredited central National Governing
15-1 JSP 814 Pt 1 (V3.0 Jan 22)
Bodies (NGB) or CF regulations where applicable and must conform to the Safe System of
Training. For the activity to be approved, details of the adults and their qualifications must
be given. Qualifications of adults must be verified periodically to ensure they are
appropriate and current. Where there is no NGB, the Commanding Officer must refer the
activity to the chain of command for approval.
15.4 Conduct of AT and Sporting Activity
15.4.1. The MOD’s acceptance of liability for AT and sporting activity as authorised cadet
activities is conditional on the appropriate safety rules being obeyed. A list of activities
which, when properly authorised and carried out in accordance with appropriate safety
management systems, may be indemnified by MOD, is to be maintained by each CF HQ.
15.5 Qualifications of Cadet Force Adult Volunteers (CFAV) and Other
Adults
15.5.1. CFAV and other adults from outside the CF who are responsible for instructing,
leading or supervising cadets during their participation in AT or sporting activity are to be
qualified in accordance with:
a.
civilian NGB-recognised qualifications which allow adults to lead the
activities concerned; or
b.
sS Regulations.
15.6 Use of Civilian AT and Sporting Activity Providers
15.6.1. A unit may hire civilian AT or sporting activity providers only if their instructors’
qualifications are cleared in advance by the Commanding Officer, they have full
comprehensive insurance cover and hold Enhanced Disclosure from the D&BS or
equivalent in Scotland or Northern Ireland. All civilian AT providers’ instructors must
present photocopy proof of their NGB qualifications, Disclosure clearances and insurance
cover. If a civilian provider is used for AT or sporting activity with cadets, a CFAV must still
accompany the cadet party on all its training.
15.7 Medical Suitability of Cadets
15.7.1. Individuals participating in AT or sporting activity must be medically and
physically fit enough to take part in the activity. In order to assess their medical and
physical suitability, cadets’ parents or guardians are required to complete a parental
certificate before the cadet takes part in AT or sporting activity. The form must ask for a
statement of any relevant medical conditions and medication being taken by the cadet. The
form is to be passed to the CFAV in command of the activity.
15.7.2.
Medical screening. Gliding, parachuting and sub-aqua diving require additional
medical screening in accordance with National Governing Body guidelines before
individuals may participate in the activity.
15-2 JSP 814 Pt 1 (V3.0 Jan 22)
15.8 Training Afloat
15.8.1. Regulations for training afloat are as per National Governing Bodies, in Training
Afloat Regulations and Safety (TARS) which apply to all the CF, and ACATI which apply to
the ATC and CCF (RAF).
15.9 Shooting Policy
15.9.1. Shooting in the MOD-sponsored Cadet Forces is an integral and valuable
element of achieving its aims as a national UK youth movement, and is, for many, a vital
part of the ‘cadet experience’. It is an activity open to all. There is no encouragement of
violence or aggression.
15.9.2. However, there are both practical and presentational reasons why it is
inappropriate for skill-at-arms and shooting to be included in the training syllabus for the
youngest cadets. For these reasons, weapon handling and skill-at-arms training involving
any Cadet Weapon System23, and shooting with any weapon other than the cadet air rifle,
are not to be included in training or activity for any cadet under the age of 12 years. This
includes the use of any item intended to look like, or substitute for, a weapon system.
15.9.3. All cadets aged 12 and over should be given the opportunity to shoot. The
degree to which shooting forms a compulsory part of the syllabus is a matter for individual
Services. Cadets should also be given the opportunity, the training, the equipment and the
facilities to become excellent competitive shots in the discipline of their choice.
15.9.4. Field training is a valuable and attractive part of cadet training. It should be
conducted with cadets carrying GP rifles whenever appropriate. This will add to the
realism and seriousness of the training, and so enhance its value.
15.9.5. As part of the pursuit of excellence, and to make the most of the investment in
shooting, cadets may be given the opportunity to prepare for shooting at the highest level
in the adult world, and training, facilities and equipment must reflect this.
15.9.6. To develop character effectively, and to stimulate interest and appreciation of
shooting, introduction to, and training in the use of firearms should progress from the
simple and undemanding to the difficult and demanding. To sustain enthusiasm and
nurture talent, a variety of types of shooting should be available, from the air rifle used in
cadet huts to the full-bore long-range rifle for target shooting on open ranges.
15.9.7. The training and qualifications for those running and supervising cadet shooting
should be designed to match the specific circumstances of the cadets.
15.9.8. Cadets should be able to use civilian rifle club facilities when this makes shooting
easier without weakening the value of the training. The activity is either planned and
conducted by appropriately qualified military range staff on an MOD range with the cadets
on duty, or is conducted as a civilian activity by range staff who hold the appropriate
civilian range qualification.
15.9.9. Suitable and willing cadets should be trained and encouraged to take more
responsibility in preparing fellow cadets for shooting, and in coaching during shooting.
This added responsibility must take full account of the MOD Health and Safety policy.
23 As listed in AC
15-3 JSP 814 Pt 1 (V3.0 Jan 22)
15.9.10. The organisation of shooting and the training of instructors for all four of the
MOD’s CF should be coordinated (but not controlled) centrally at an appropriate level, in
order to make the most effective use of resources and to make shooting easier to
conduct. This policy should not reduce the independence of each service.
15.9.11. Guidance on cadet shooting policy is given by the SASC Assistant Chief
Instructor, at the CTC Frimley Park and in consultation with the cadet movement to ensure
that the policy is relevant to CF.
15.9.12. The cadet movement must be ready and willing to embrace new technology in
shooting. Such technology must support the Cadet Shooting Policy, maintaining its variety
of choice, its challenge to excellence, and remain a means of personal development.
Simulated shooting, however sophisticated, can only be a training aid and not a substitute
for real firearms.
15.10 Weapons Training and Use of Firearms
15.10.1. Regulations for Weapons Training and the Use of Firearms for all CF can be
found in AC 71855C –
Regulations for Cadets Training with Cadet Weapon Systems and
Pyrotechnics and sS publications.
15.11 Flying and Gliding
15.11.1. Regulations for Service Flying and Gliding in the CF are found in Military
Aviation Authority (MAA) Regulations and appropriate subordinate orders.
15.11.2. Additional assurance regimes are required to ensure NGB regulations meet the
minimum CF flying or gliding standards.
15.12 Sub Aqua (Diving)
15.12.1. Sub Aqua diving in the Cadet Forces is to be carried out in accordance with
British Sub-Aqua Club (BSAC) or Professional Association of Diving Instructors (PADI)
rules,
and only using third-party licensed and approved centres at locations authorised by
Cadet Force HQs.
15.13 Military Training Areas and Ranges within the UK
15.13.1. Cadet units may use the following training areas and ranges within the UK to
support their training needs:
a.
RFCA Training Estate – bids for the use of RFCA Ranges and training
facilities should be made in accordance with RFCA policies and procedures.
b.
Defence Training Estate – all MOD-sponsored cadet units are authorised
users of the Defence Training Estate and may book training facilities that are
suitable for their training needs in accordance with the policy, priorities and
procedures specified in JSP 907 - Use of the Defence Training & Evaluation
Estate.
15-4 JSP 814 Pt 1 (V3.0 Jan 22)
c.
sS Training Facilities – cadet units may request use of sS ranges and
training areas such as barrack ranges or barrack backdoor training areas that
are maintained and allocated by sSs outside the JSP 907 booking process.
Cadet units are to comply with sS policies and procedures for booking and
using such facilities.
15.13.2.
Application. The forms for applying for authority to make a reconnaissance
and to carry out AT, as well as the provision of Service transport and maps, are available
from the sS CF HQs.
15.14 Training on Private Land within the UK
15.14.1. The MOD Sponsored Cadet Forces must comply with Training On Private Land
(TOPL) procedures if they wish to conduct any cadet training on private land (including
land on which the general public has a right of access). The policy and procedures for
requesting use of TOPL are specified in JSP 907, Part 2, Chapter 5 – Training On Private
Land in the United Kingdom.
15.14.2. To assist Cadet Forces in their annual planning and clearances for training
activities, it has been mutually agreed between HQ Regional Command, DIO and MOD
Sponsored Cadet Forces that all RF Bde LTARS (in England) and DIO OS&Trg TOPL
Cells (in Scotland & Northern Ireland, Wales and South West) will convene, under their
own arrangements, annual TOPL conferences for Cadet Forces with the aim of giving
advice and guidance to proposed cadet activities on TOPL in their regions in each training
year and obtaining clearances in advance. This will include:
a.
making provision for regional/local arrangements for cadet activities re-
occurring regularly on the same piece of private land; this will help to minimise
the administrative burden on Cadet Forces.
b.
England and Wales. Cadets not in uniform, in groups of no more than 15
(including CFAV), may use Public Rights of Way (PROW) and Countryside and
Rights of Way Act 2000 (CROW) Permissive Paths over private land without
needing TOPL clearance provided that they remain on the PROW or Permissive
Path.
c.
Scotland. Access in Scotland is governed separately under the Scotland
Land Reform Act 2003 and the associated Scottish Outdoor Access Code
(SOAC). As such, any authorised cadet adventurous activity, with a group size
of 15 or less, in civilian clothing that is conducted on open access land in
Scotland does not require TOPL approval through SN&I DIO DTE. However,
the activity must conform with restrictions directed in the SOAC and any
constraints as directed through the appropriate cadet Safety Management
System. TOPL application is required for all uniformed military training and any
activity that falls outside the recommended group size of 15 and/or the SOAC
constraints.
d.
CCF on School Grounds. Where a CCF Unit trains within school
grounds TOPL is not required. Permission to train on school grounds is a
requirement of the MOU between the CCF and School when setting up the CCF
as a school activity. Schools operating on a site owned under a PFI are to
15-5 JSP 814 Pt 1 (V3.0 Jan 22)
ensure that all school activity including CCF is covered in the agreement with
the PFI for the school.
e.
General. For all activity that is not covered by a TOPL, but is being
conducted outside the DTE/RFCA estate, the exercising unit must ensure it has
the contact details for the relevant training region HQ should it need to report
any incidences of damage or public complaint resulting from its activity. Any
serious incidents or accidents are to be reported as per Cadet Training Safety
Precautions and/or appropriate Service direction.
15.15 Duke of Edinburgh’s Award
15.15.1.
Cadets and young CFAV are encouraged to take part in the Duke of
Edinburgh’s Award (DofE Award). The scheme was set up in 1956 and allows young
people aged between 14 and 25, whether able-bodied or with special needs, an
opportunity to experience challenge and adventure, acquire new skills and make new
friends. It includes among its aims the fostering of self-discipline, enterprise and
perseverance - aims which are closely allied to those of the CF.
15.15.2.
CF are encouraged to incorporate the appropriate standards and stages of the
DofE Award into their respective syllabus of training and extramural activities. Participation
in cadet activities, even if not planned as part of the DofE Award, may be counted as
contributing towards the requirements for gaining awards in the scheme.
15.15.3.
Responsibility for Conditions and Standards. Responsibility for ensuring that
the conditions and standards of the DofE Award are adhered to lies with the following
‘Operating Authorities’:
a . SCC – MSSC HQ.
b . VCC – HQ VCC.
c . CCF – Individual schools or licence holder.
d . ACF – HQ RC.
e . ATC – HQ RAFAC.
15.15.4. The MOD accepts liability for cadets taking part in DofE Award activities
organised by the CF, provided the safety precautions required for the activity, as laid down
in the appropriate CF publications, are applied.
15.16 Cadet Vocational Qualification Organisation (CVQO)
15.16.1. All CVQO-led qualifications are directly linked to community, social action and
volunteering. Its qualifications are carefully mapped to the training programmes of the
Cadet Forces, meaning that, with only a little extra effort on top of their usual activities,
volunteering and community commitments can be validated with something widely
recognised by schools, colleges, universities and employers. These qualifications in
particular recognise Teamworking, Leadership and Personal Development. Many of the
qualifications are free for cadets and highly subsidised for the adults.
15.16.2.
CVQO-led qualifications for young people (13-18).
15-6 JSP 814 Pt 1 (V3.0 Jan 22)
link to page 4
a.
Pearson BTEC Level 1 in Teamwork, Personal Skills and Citizenship.
b.
Pearson BTEC Level 2 in Teamwork and Personal Development in the
Community.
c.
ILM Level 2 Award in Effective Team Member Skills.
d.
ILM Level 2 Award for Young Leaders.
e.
ILM Level 3 Award in Leadership and Management (SCQF Level 6).
15.16.3.
Professional development qualifications.
a.
Pearson BTEC Level 3 in Education and Training.
b.
ILM Level 2 in Effective Team Member Skills.
c.
ILM Level 3 Award in Leadership and Management (SCQF Level 6).
d.
ILM Level 4 Award in Leadership and Management.
e.
ILM Level 5 Certificate in Leadership and Management.
f.
City & Guilds Level 4 Licentiateship in Leadership and Management.
g.
City & Guilds Level 5 Affiliateship in Leadership and Management.
h.
City & Guilds Level 6 Graduateship in Leadership and Management.
i.
City & Guilds Level 7 Membership in Leadership and Management.
15.16.4.
Contact Details.
CVQO can be contacted through
www.cvqo.org or at: CVQO,
3 Archipelago, Lyon Way, Frimley, CAMBERLEY, GU16 7ER. Tel: 01276 601701.
Back to Contents
15-7 JSP 814 Pt 1 (V3.0 Jan 22)
16 Safety
16.1 Safety Management
16.1.1. The fundamental principle of the CF is an understanding between the MOD
and parents that when engaged in cadet activity, their children are given levels of care
and supervision in accordance with legislation, and which are at least as effective as
those which the parents themselves provide. All levels of each CF are to develop and
maintain a comprehensive safety culture and safe system of training (SST) to ensure
that this is so. This culture is to include a reporting system by which the MOD is
assured that the safety system is fit for purpose and operating effectively.
16.1.2. The key elements of the SST are:
a.
Safe persons – achieved by training, instruction, briefing and
preparation of participants who are qualified, current, mature and competent.
b.
Safe equipment – suitable for purpose, properly maintained and
controlled with a current Safety Case.
c.
Safe practice – using safe processes in accordance with rules,
arrangements, procedures, codes of practice, guidance and the control
measures, including appropriate Personal Protective Equipment (PPE) as
identified in Risk Assessments and the Safety Case.
d.
Safe place – a place selected as suitable for its safe properties, properly
maintained, with safe access and egress and under appropriate control as
identified by a site-specific risk assessment.
16.1.3. The following are additional elements of the SST:
a.
Communication – access to relevant rules, instruction manuals and
guides, effective communication between all levels from youngest cadet to
MOD.
b.
Qualified staff – suitably trained and qualified CFAV.
c.
Planning – activities are to be properly planned and prepared.
d.
Risk Assessment – appropriate Risk Assessments are to be made and
control measures taken to moderate necessary risks. The content of risk
assessments is to be communicated to all appropriate personnel.
e.
Supervision – effective supervision, instruction and control of cadets.
f.
Urgency and emergency – provision, preparation and briefing for
foreseeable incidents.
g.
Maturity and stamina – adjustment of activities to accommodate the
variation in stamina and maturity of cadets.
16-1 JSP 814 Pt 1 (V3.0 Jan 22)
h.
Improvements – corrective and preventive arrangements to respond to
investigations, assessments, reports, feedback and incidents.
i.
Safety assessment – inspection and audit of safety compliance.
j.
Assurance – a safety assurance reporting system.
16.2 Documentation
16.2.1. CF are to maintain their own safety documentation, which should be clear,
concise and provide sufficient detail to enable CFAV to be aware of the processes and
methods to be followed.
16.2.2. The overarching safety principles applicable to all CF are contained in this
JSP.
16.2.3. Safety procedures applicable to all CF, aimed at Unit command and individual
CFAV level, are contained in CTSP and other associated CF HQ documentation.
16.2.4. Activities undertaken by cadets are to be documented by each CF HQ in
safety and training instructions. This documentation may be prepared and maintained
by an external subject matter expert such as a National Governing Body, by individual
CF, or by combinations of these bodies. Note that some MOD JSPs are written for
adult Regular Services participants, and may not in themselves include the full safety
provisions appropriate to Cadet activity. Where this is the case, RF&C Div or the sS
CF HQ is to provide amplifying documentation for use in the CF.
16.3 Training of CFAV and Adults Supervising and Instructing Cadets
16.3.1. Adults engaged in regular instruction and supervision of cadets are to be
trained for their roles. Apart from the subject matter expertise required by the activity,
the training is to include coverage of appropriate level of risk assessment, emergency
response, First Aid and safeguarding. This also applies to Service personnel who
participate in, or support, cadet activities. Service personnel are to be reminded that
Cadets are not junior members of the Armed Forces, require a higher duty of care and,
therefore, are to be treated appropriately.
16.4 Planning of Training and Activities
16.4.1. CF training and activities are to be planned, prepared and communicated to
those taking part, with special attention to the safety aspects and risk assessment as
described below.
16.4.2. Details of any Cadet activities that take place away from the Unit are to be
entered onto the appropriate Management Information System along with a nominal roll
and other supporting information. This is required so that, in case of a serious incident or
accident, JCCC can access the required information automatically and without delay.
16.5 Risk Assessment
16.5.1. CF activities are to be subject to a documented risk assessment process.
This process may be based on model or template risk assessments for any given
16-2 JSP 814 Pt 1 (V3.0 Jan 22)
activity, but is invariably to be completed by inclusion of local and temporary risks.
Risk assessments are to assess and list significant risks of an activity, and the
appropriate risk reduction measures, known as control measures. Risks are to be
reduced by control measures to a level that is as low as is reasonably practicable
(ALARP). Risk assessments are to be reviewed periodically and whenever any safety
assumption changes. Any suitable format may be used. Risk assessments are to be
retained for at least three years, or for the duration of any investigation if longer.
16.5.2. When changes to planned activity have to be made in the field or at short
notice, the adult responsible is to conduct a risk assessment embodying the changes,
and is to record the changes and ensure that all staff and cadets are briefed of any
new risk and control measures required.
16.6 Briefing of CFAV and Cadets
16.6.1. All CFAV are to be fully briefed on activities and their roles before an activity
begins. Briefings are to include the control measures identified in the risk assessment,
and first responses to foreseeable emergencies. Briefings given to cadets are to take
account of their ages, attention spans and levels of experience of the subject covered.
16.7 Safety Assessment and Inspection
16.7.1. CF are to implement safety assessment and inspection regimes to check that
their safety systems are effective. These regimes are to include regular formal and
informal safety assessments of Units, and of non-Unit activities and events.
Assessments are to be reported up the chain of authority as described in paragraph
15.8 below.
16.8 Assurance and Reporting
16.8.1. All levels of the CF are required to carry out assurance (including second
party assurance (2PA)) and to report the results of safety assessments up the chain of
authority. Cadet Safety Working Group meetings will be convened as required to
consider specific safety-related issues, and any lessons of general value learned are
fed back to individual CF.
16.8.2. The following should be reported to MOD RF&C immediately, followed by the
findings of any investigation:
a.
incidents, accidents, near misses and safety lessons learned.
b.
adverse comments by regulatory authorities.
c.
the issue of prohibition and improvement notices.
d.
adverse comments in the public sector on CF safety standards.
16.8.3. Incident and accident reporting requirements are described in Chapter 12
16.9 Possession of Weapons, including Knives
16-3 JSP 814 Pt 1 (V3.0 Jan 22)
16.9.1. When on training, CFAV and cadets are not to use or carry any firearms other
than those authorised for cadet use appropriate to the training.
16-3 JSP 814 Pt 1 (V3.0 Jan 22)
16.9.2. CFAV and cadets may only carry a knife with a fixed blade on properly authorised
training and only if that training demands it. .
16.9.3. Cadets found in possession of knives or other dangerous weapons (excluding
authorised firearms under supervised conditions) are to have the items confiscated and
returned when they go home, or given to the parent or guardian as soon as possible
thereafter. Where the item is clearly illegal, it should be retained and the matter reported
to the Commanding Officer or equivalent as soon as possible. The matter may then be
reported to the Civil Police.
16.9.4. A person who is not a member of a MOD-sponsored Cadet Force will not be
permitted to handle full-bore Service weapons under any circumstances unless they are
members of the Regular or Reserve Forces. They may, however, be permitted to handle
and fire single-shot small-bore weapons on miniature (indoor) rifle ranges in certain
circumstances, such as open days, with the Commanding Officer’s or equivalent’s specific
permission, if adequate insurance cover exists. They may not handle or fire any firearm
that could be converted into any other type of firearm i.e. they may not use Heckler & Koch
conversion kits.
16.10 Drugs, Alcohol and Smoking
16.10.1.
Drugs.
The MOD’s policy on the misuse of drugs is ‘zero tolerance’ (JSP 835).
Where an individual (adult or cadet) is found to have used, supplied, sold, dealt, or been in
possession of, unlawful drugs, the individual will, unless there are exceptional reasons, be
discharged from the Cadet Forces, in addition to any civil penalties, unless there are
exceptional circumstances, which will be subject to sS CF HQs’ direction.
16.10.2.
Alcohol. Alcohol consumption is accepted practice in many areas of society,
and there are increasing pressures on young people to experiment with alcohol in spite of
the potential attendant risks of damage to their health. JSP 835 states: ‘Many people who
drink alcohol enjoy it and cause no harm to themselves or others and, indeed, there is
evidence to suggest that drinking small regular amounts of alcohol can be beneficial in the
middle-aged and older age groups. Despite these positive effects, the excessive
consumption of alcohol, either regularly or on single occasions, carries the risk of short-
term or long-term harm’. sS CF HQs are to publish policies covering the consumption of
alcohol by CFAV and cadets. Adult volunteers are not to consume, or be under the
influence of, alcohol in the presence of cadets or while conducting cadet activities.
Alcoholic drinks are specifically forbidden on military training areas and ranges and are not
to be consumed in vehicles carrying cadets.
16.10.3.
Smoking. Despite national campaigns to discourage smoking among young
people, it continues to be prevalent and there is evidence that children are becoming
addicted at an early age. Ultimately, the aim is to eradicate smoking among cadets.
Therefore, Cadets are not allowed to smoke, use tobacco products or electronic cigarettes
while on Cadet Force activities or events. sS CF HQs are to publish policies covering
smoking by CFAV and cadets.
16.10.4
Defence’s policy is that smoking and the use of all tobacco products (including
combustible and chewing tobacco products) is not permitted anywhere in the Defence
working environment, which is the entire Defence estate by default. The policy is Whole
Force and includes all Defence personnel, contractors, visitors and other non-MOD
personnel. This includes cadets and cadet force adult volunteers.
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16-5 JSP 814 Pt 1 (V3.0 Jan 22)
17 Security
References:
JSP 440 – Defence Manual of Security and Resilience.
The Defence Logistics Framework.
17.1 The Threat to Security of Cadet Force Establishments
17.1.1. There are threats to the security of CF establishments from both terrorist and
other, mainly criminal, elements:
a.
Cadet units are categorised with ‘other military establishments’ for threat
assessment purposes; the threat to cadet establishments is, therefore, assessed
as being the same as MOD establishments less those in the London Government
Security Zone (GSZ).
b.
There is additionally an ongoing threat to CF establishments from other
elements seeking to:
(1)
steal arms, ammunition and items of military clothing and equipment
and other attractive items, including Cadet Funds.
(2)
sell drugs to young persons.
(3)
commit sexual offences against young persons.
(4)
promote extreme political or religious views.
(5)
cause malicious damage and vandalism to CF premises.
17.2 Official Secrets Act
17.2.1. All adult members of the CF have duties and responsibilities under the Official
Secrets Acts. CF may wish to draw their CFAVs’ attention to this fact by ensuring that
CFAV sign a certificate to the effect that they will comply with the Acts. However, non-
signing of the Official Secrets Acts and Confidentiality Declaration (MOD Form 134) does
not remove their liabilities under these Acts.
17.3 Identity Cards and Passes
17.3.1. Uniformed CFAV may be issued with Defence Identity Cards (MOD Forms 90).
The cards are similar to the military variant but prominently display the words ‘CADET
FORCES’ below the words ‘IDENTITY CARD’. They are produced by Defence Business
Services (DBS).
17.3.2. Control processes are in place to ensure that MOD Forms 90 are issued only to
entltled personnel. For CFAVs, DBS will only issue MOD Forms 90 approved by
authorised demanders, and will despatch the MOD Forms 90 only to the office addresses
of those demanders.
17-1 JSP 814 Pt 1 (V3.0 Jan 22)
17.3.3. The list of authorised demanders and their office addresses is controlled by MOD
RF&C (SO2 Cadets) who notifies DBS when there has been changes to authorised
demanders. It is also provided to DBS annually in April as part of a recertification of the
entire list. Copies of the refreshed list are to be sent to:
a.
DBS JPAC ID Section.
b.
DBS MilPers-MilOps-CurOpsSO2.
17.3.4. Changes of authorised demanders in the CFAV administrative offices are to be
notified to RF&C SO2 Cadets who will inform DBS of the change.
17.3.5. Applications for CFAV ID cards are to be submitted using form ‘F IDENT 1024C’
copies of which are available on WESTMINSTER and BADER. Applicants are to complete
the form and submit it through their authorised demander. A colour photograph is needed
for initial applications and where the photograph is more than 10 years old or is no longer
a good likeness. Photographs must conform with the requirements of HM Passport
Office24.
17.3.6. Application forms will be checked, authorised and forwarded to DBS who will
issue the ID card in 5-25 working days (DBS will send ID cards only to the administrative
offices and not to the applicants directly). Queries about applications will be referred back
to the authorised demander.
17.3.7. Authorised demanders are responsible for ensuring that applications are genuine
and that the appropriate checks have been completed satisfactorily. They are also to
implement and maintain an accounting process for the issue and return of ID cards.
Completed F IDENT 1024C application forms are to be forwarded to:
ID Card Production Centre
Centurion Building
Grange Road
GOSPORT
PO13 9XA
17.3.8. Authorised demanders may send applications that do not require a photograph
by MOD intranet email to DBS JPAC ID Section.
17.3.9. It is a condition of issue that ID cards are kept safe, secure and serviceable. ID
cards should be replaced if:
a.
the image on the photograph is not readily identifiable as that of the holder.
b.
text is unclear, particularly service number, name and expiry date.
c.
the hologram is in poor condition.
d.
the ID card material is delaminating, cracking, warping or appears to have
been tampered with (minor scratches or blemishes do not affect the general
serviceability of the card).
24
https://www.gov.uk/photos-for-passports.
17-2 JSP 814 Pt 1 (V3.0 Jan 22)
e.
the card is out of date.
f.
the rank or rate shown is more than one level from that currently held.
17.3.10. Losses or thefts of Defence Identity Cards are to be reported as soon as
practicable through Cadet Force HQs to the appropriate single-Service Warning, Advice
and Reporting Points (WARPs) and the circumstances investigated.
17.3.11. Any ID Cards issued to CFAV are to be handed in when relinquishing
appointments within the CF.
17.4 Document Security
17.4.1. CF HQ are to ensure that robust regulations are issued and adhered to for all
units regarding the safekeeping and security of valuable documents such as personal
medical information, training manuals and pamphlets. Verification of the procedures is to
form part of the Unit Inspection.
17.5 Information Technology (IT) Security
17.5.1. Units are becoming increasingly dependent upon IT. Any form of official
information held on IT equipment, irrespective of who owns that equipment or where it is
located, becomes subject to the requirements of JSP 440.
17.5.2.
Connection to Internet.
Units wishing to connect to the Internet for official
purposes are to adhere to the policy set out in JSP 440 Part 8, Section 4, Chapter 3.
17.6 Security of Arms and Ammunition
17.6.1. All CF are to ensure they have a current Standing Order detailing the security of
arms and ammunition in accordance with JSP 440 Part 7 Section 7 Chapter 4.
17.7 Protecting Personal Information
17.7.1.
Introduction. This section provides policy direction and guidance to enable the
MOD-sponsored CF to comply with the Data Protection Act 2018 (DPA 18) and various
government and MOD directives on protecting personal data.
17.7.2. Loss of personal data from one of the CF could seriously expose our personnel
to unnecessary risk and continue to embarrass the MOD. Compliance with the Data
Protection Act is a legal requirement and of critical importance to the reputation of
Defence. It applies equally to the Cadet Movement as it does to the MOD as a whole.
Data losses frequently occur as a result of failure of individuals to follow even basic
security requirements and personnel should be in no doubt that appropriate disciplinary
measures will be taken against those responsible for the loss, leak or negligent protection
of personal and classified data.
17.7.3. As an organisation that considers its personnel to be its most important asset, the
CF HQs are seeking to establish a culture that values, protects and processes personal
data efficiently. To that end, not only is there a need to ensure our personnel are suitably
trained, but also a need to have a suitable governance structure for control and
management of Data protection Policy.
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17.7.4.
Governance. sS HQs are to nominate a ‘Data Handling’ representative who will
be the single point of contact with their respective Service Data Protection Organisations.
Current Points Of Contacts (POC) are as follows:
Service DPO POC
Cadet Forces POC
Navy HQ
xxxxxxxxxxxxxxxx@xxx.xx Tel: 02392 62 3540
Army HQ
ArmyInfo-CyberSy-DPA-
xxxxxxxx@xxx.xx
Tel: 01264 886755
Air
RAFAC Data Protection Advisor
Tel: 01494 493226
17.7.5. Cadet Force HQs are to ensure appropriate policy and structure is in place that
provides for the maintenance of a suitable management structure, Data Protection
Officer(s) and the identification, training and guidance of Information Asset Owners. This
is to be done through liaison with and guidance from the respective sS DPO organisations.
17.7.6. sS CF HQs, which include the SCC, will develop their own training programmes
liaising with their respective sS Data Protection Officers (DPOs) and oversee the running
of a training programme for their staff and CFAV that ensures compliance with the latest
direction on training.
17.7.7. The sS HQ staff are to determine the level of training required for their CFAV
taking advice as necessary from their respective DPOs. This should address Cadets as
well as CFAV and other staff / volunteers as appropriate.
17.7.8. Although the Defence Learning Environment (DLE) is the advertised route for
training (available on the Defence Gateway), the training packages are to be hosted on
BADER and WESTMINSTER. Additionally, the National School of Government has
agreed to allow use of the training packages on its website free of charge.
17.7.9.
Data Protection Act - Detail.
The purpose of the Act is to protect the rights and
privacy of individuals, and to ensure that data about them are not processed without their
knowledge and are processed with their consent wherever possible. The Act covers
personal data relating to living individuals, and defines a category of sensitive personal
data which are subject to more stringent conditions on their processing than other personal
data. Article 5 of the General Data Protection Regulations (GDPR) sets out seven key
principles which lie at the heart of the general data protection regime. Article 5(1) requires
that personal data shall be:
a.
processed lawfully, fairly and in a transparent manner in relation to
individuals (‘lawfulness, fairness and transparency’).
b.
collected for specified, explicit and legitimate purposes and not further
17-4 JSP 814 Pt 1 (V3.0 Jan 22)
processed in a manner that is incompatible with those purposes; further
processing for archiving purposes in the public interest, scientific or historical
research purposes or statistical purposes shall not be considered to be
incompatible with the initial purposes (‘purpose limitation’).
c.
adequate, relevant and limited to what is necessary in relation to the
purposes for which they are processed (‘data minimisation’).
d.
accurate and, where necessary, kept up to date; every reasonable step
must be taken to ensure that personal data that are inaccurate, having regard to
the purposes for which they are processed, are erased or rectified without delay
(‘accuracy’).
e.
kept in a form which permits identification of data subjects for no longer
than is necessary for the purposes for which the personal data are processed;
personal data may be stored for longer periods insofar as the personal data will
be processed solely for archiving purposes in the public interest, scientific or
historical research purposes or statistical purposes subject to implementation of
the appropriate technical and organisational measures required by the GDPR in
order to safeguard the rights and freedoms of individuals (‘storage limitation’).
f.
processed in a manner that ensures appropriate security of the personal
data, including protection against unauthorised or unlawful processing and
against accidental loss, destruction or damage, using appropriate technical or
organisational measures (‘integrity and confidentiality’).
g.
the Controller shall be responsible for, and be able to demonstrate,
compliance with paragraph 1 (accountability).
17.7.10.
Cadet Medical Details. If there is a requirement for Health and Safety reasons
for certain medical details of cadets to be kept within units, cadet organisations are to ensure
that permission from the relevant parents or guardians is obtained before such information
is kept.
17.7.11.
Access to Health Records Act 1990. The cadet organisations must conform to
the Access to Health Records Act 1990. This requires that young people give their
permission before any personal medical details are disclosed to their parents or guardians.
17.7.12.
MOD Records Retention Policy. The DPA requires personal data not to be
held ‘longer than is necessary’. The following table gives the periods of retention for
Service and civilian records which may be held by CF or associated bodies, taking into
account the particular circumstances relating to the MOD and its sponsored organisations.
These include the fact that claims or queries can be made many years after the event,
and, therefore, from the MOD’s side, there is also the need to demonstrate transparency in
the maintenance of records.
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Table to Show Records to Which Subjects May Request Access, and the Length of
Time Such Records or Documents Should be Kept25
PERSONNEL OR PAY RECORDS TO
WHICH SUBJECTS MAY REQUEST
LENGTH OF TIME DOCUMENT
ACCESS UNDER THE DATA
SHOULD BE KEPT
PROTECTION ACT 1998
RECRUITMENT
Commissioned Officers in the CF
Successful candidates Papers transferred to personal file and kept
for 100 years.
Medical records kept on FMed 1.
Unsuccessful candidates
Papers kept for 3 years and then destroyed.
Adult members of the CF not holding
Successful candidates
commissions
Papers transferred to personal file and kept
for 100 years.
Unsuccessful candidates
Papers retained for one year.
EMPLOYMENT CAREER
Employment qualifications and
Retain for 1 year after employment
references
commences.
Letter of appointment
Until 100 years from date of birth (DOB).
Job History - consolidated record of whole
Until 100 years from DOB.
career, including:
• location (with dates) of service.
• training history.
• promotion dates.
• previous regular service dates.
• transfers within CF or Units Papers
relating to any disciplinary or
administrative action.
• Departure Documentation.
• Awards of Medals.
Annual/Assessment Confidential Reports
Commissioned CFAV – retain all reports
for 100 years from DOB.
Non-commissioned CFAV – retain the
last 10 reports while serving, and retain for
10 years after leaving.
HEA
LTH
Medical Files for all adult members of the
Until 100 years from DOB.
CF including papers relating to any injury
on duty
Health declaration (civilian) as
Until 100 years from DOB.
applicable
25 Due to be revised in line with wider MOD policy. In addition, any records or data relating to child sexual
abuse (allegations etc) are to be kept indefinitely during the period of the Independent Inquiry into Child
Sexual Abuse (IICSA).
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Notification of potential/actual exposure
Until 100 years from DOB.
to substances hazardous to health,
including CISHH requirements
FINANCIAL
Travel and Subsistence – claims and
4 years after each claim.
authorisation
Remuneration and Expenses
Until 100 years from DOB.
Death Benefit Nomination and
Until 100 years from DOB.
Revocation Forms
Death certificate
Return original to owner. Retain copy until
100 years from DOB.
Records to do with disability payments
Retain until 100 years from DOB of Cadet
Force member.
PERSONAL
Next of Kin Declaration
During membership of the CF keep only the
most recent. After leaving, retain this until
100 years from DOB.
Subject Access Requests
7 years from date of last enclosure, but
record holders may retain for a longer
period in difficult cases, subject to annual
review.
SECURITY
Security – Vetting Files
7 years after retiring at normal retiring age.
And other personnel files inc D&BS
10 years after retiring or leaving before
Disclosure documentation
normal retiring age.
1 year after death.
Official Secrets Act declaration
Until 100 years from DOB.
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