Buying Goods & Services

phil spring made this Freedom of Information request to Hackney Borough Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Hackney Borough Council,

Please supply me with the following statistics for your Council for Goods and Services procurement where 'goods' are tangible products such as pens or computers, generally known as supplies; 'works' are "the construction or demolition of buildings, both residential and non-residential, repair to the fabric of these buildings, construction of roads, bridges, tunnels, and the installation of gas, electric, and plumbing services" and 'services' are the provision of an intangible product such as care or refuse collection, whether it is carried out internally or externally. The following payments should be INCLUDED: Goods, Services, Works, Care, other non-Local Authority public bodies (e.g. NHS, HM Courts), outside Borough schools, colleges, universities. The following payments should be EXCLUDED: foster carer payments; payments to pension funds; payments to other local authorities for placement of clients or other non-commercial activities; payments to individuals for expenses, insurance settlements, council tax refunds, NNDR refunds; Benefits payments personal budgets, transfer payments and investments.

The figures should cover (unless stated) the period 1st April 2016 to the 31st March 2017.
1. Council’s net revenue budget.
2. Total value of Goods and Services acquired by the council from third party suppliers.
3. The total number of invoices for goods and services paid by the council during the period 1st April 2016 to the 31st March 2017 whether or not the supplier was contracted to the council or the holder of a framework contract.
4. Cost of procurement management (Total cost of procurement function (staff salaries, on-costs, share of central recharges, dedicated system costs, contracted third party support costs) for a given period).
5. The total number of suppliers (contracted or not) that received a payment for Goods or services.
6. The total number of contracts held by the council as at the 31st March 2017.
7. The total number of contract managers named on the council contract register as at 31 March 2017.
8. Total Number of Contracts awarded by the Council.
9. The total number of contracts that reached their termination date and were renewed by extension without retendering.
10. The % saving (comparing the new contracted price to the old contracted price) in the top 5 valued (Total anticipated spend over the life of the contract) contracted procurements undertaken by the council awarded during the period 1st April 2016 to the 31st March 2017.
11. Total population of council's area.
12. The total value of Goods and Services spent with suppliers who are defined as a Small and Medium Enterprise according to the DfTI definition.
13. The number of suppliers the spend with which adds up to 80% of the total spend with Third Parties.
14. The total number of contracts held by the council as at the 31st March 2017 with formalised and active contract management (Formalised contract management is viewed as regular, recorded and communicated processes for reviewing progress, issues, performance, outputs and outcomes including remedial action linked to contract terms by a responsible individual or individuals or teams that is active).
15. The total number of contracted suppliers to the council as at the 31st March 2017 with partnership arrangements (A Partnership is defined as where the council and an identified supplier develop a close and long-term relationship governed by an agreement where the two share mutual objectives and where there are shared success objectives and adopt a high level of purposeful cooperation to maintain a trading relationship over time).
16. Total number of contract awards by the council that have been challenged by an unsuccessful tenderer.

Yours faithfully,

phil spring

Hackney Borough Council

[1]London Borough of Hackney logo

Dear Mr spring,

FOI Ref: FOI17-0612-12318

Thank you for submitting a Freedom of Information request. Your reference
number is FOI17-0612-12318.

Your request will be responded to within 20 working days.

Yours sincerely,

Information Management Team - FOI

[2][email address]

The contents of this email are confidential to the intended recipient at
the email address to which it has been addressed. It may not be disclosed
to or used by anyone other than this addressee, nor may it be copied in
any way. If received in error, please contact Hackney Council,
www.hackney.gov.uk on 020 8356 3000 (out of hours - 020 8356 2300) quoting
the name of the sender and the addressee and then delete it from your
system. Please note that neither Hackney Council nor the sender accepts
any responsibility for viruses and it is your responsibility to scan the
email and attachments (if any). No contracts may be concluded on behalf of
Hackney Council by means of email communications.Please note that Hackney
Council reserves the right to monitor emails for the purpose of monitoring
or communications relevant to the Company’s business under the
Telecommunications (Lawful Business Practice) (Interception Of
Communications) Regulations 2000 (S.I. 2000/2699) ("the Regulations") for
the following reasons: to investigate or detect the unauthorised use of
the systems, e.g. that this policy is being observed, that no
discriminatory or offensive content appears in emails; to maintain an
adequate level of security for our computer systems; to detect any
computer viruses; to check mailboxes of absent employees. To exercise its
right under the Regulations, Hackney Council must have made all reasonable
efforts to inform every person who may use the system that interception
may take place and this notice to you should be regarded as such
notification..

References

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2. mailto:[email address]

Dear Hackney Borough Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Hackney Borough Council's handling of my FOI request 'Buying Goods & Services'.
The request is long overdue a reply.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/b...

Yours faithfully,

phil spring

Dear Hackney Borough Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Hackney Borough Council's handling of my FOI request 'Buying Goods & Services'.

I have received no reply to my request.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/b...

Yours faithfully,

phil spring

Katharine Schopflin,

Dear Mr Spring,

Please apologise for the delay in answering your Freedom of Information request. Unfortunately this was allocated to the wrong Council department in July and my own team failed to chase up on it once the due date has passed.

I have now chased what I believe to be the correct service area and I hope we will be able to supply a satisfactory response as soon as possible.

Kind regards

Katharine Schopflin
Information Governance Lead

Dear Katharine Schopflin,

I am still awaiting your response that is now long overdue.

Yours sincerely,

phil spring

Information Management,

Dear Mr Spring,

Once again we apologise for the delay in responding to your FOI. In September the 16 questions were divided up among the relevant service areas. However, we have so far not had a response from any of them. We hope to be able to provide you with an expected response time as soon as possible.

Kind regards

Information Management Team
ICT Services
London Borough of Hackney 
www.hackney.gov.uk

find out more about our work at: http://blogs.hackney.gov.uk/hackit/
 

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Dear Information Management,

Please pass this on to the person who conducts Freedom of Information reviews.
I am writing to request an internal review of Hackney Borough Council's handling of my FOI request 'Buying Goods & Services'.
I have received no reply to my request.
A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/b...

Yours sincerely,

phil spring

Information Management,

Dear Mr Spring,

Please accept our apologies for the further delay in responding to you. The Council will not be treating your request as an internal review at this stage, as there is no response for us to review. I can, however, confirm that our lack of response has meant that we have breached section 10(1) of the Act.

I will progress this matter with the relevant service area and ask that it is dealt with as a matter of urgency.

Once we have provided you with a response to your application, you will then, of course, be able to request an internal review.

Please feel free to get in touch, should you have any queries.

Kind regards
The Information Management Team

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Dear Katharine Schopflin,

I am asking for an Internal review for your failure to respond.

Yours sincerely,

phil spring

Katharine Schopflin,

Thanks for emailing.

I am out of the office for the remainder of this afternoon, Friday 26th January.

On Monday I will be offsite all day with very intermittent access to email.

If your request is urgent, please contact [email address]

The contents of this email are confidential to the intended recipient at the email address to which it has been addressed. It may not be disclosed to or used by anyone other than this addressee, nor may it be copied in any way. If received in error, please contact Hackney Council, www.hackney.gov.uk on 020 8356 3000 quoting the name of the sender and the addressee and then delete it from your system. Please note that neither Hackney Council nor the sender accepts any responsibility for viruses and it is your responsibility to scan the email and attachments (if any). No contracts may be concluded on behalf of Hackney Council by means of email communications.

Please note that Hackney Council reserves the right to monitor emails for the purpose of monitoring or communications relevant to the Company?s business under the Telecommunications (Lawful Business Practice) (Interception Of Communications) Regulations 2000 (S.I. 2000/2699) ("the Regulations") for the following reasons: to investigate or detect the unauthorised use of the systems, e.g. that this policy is being observed, that no discriminatory or offensive content appears in emails; to maintain an adequate level of security for our computer systems; to detect any computer viruses; to check mailboxes of absent employees. To exercise its right under the Regulations, Hackney Council must have made all reasonable efforts to inform every person who may use the system that interception may take place and this notice to you should be regarded as such notification.

Information Management,

1 Attachment

Dear Mr Spring,

Thank you for your request about London Borough of Hackney procurement. Our response is attached.

We apologise for the excessively long time you have had to wait for this response. We had allocated the request to two departments in the area and have just been supplied with a response that was drafted last June. Given your frequent complaints and chases since then, we can assure you we would have supplied this with you before if we had had it.

If you wish to raise an internal review, please use this email address.

Kind regards

Information Management
London Borough of Hackney

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