Dear Derby City Council,

We request a list (preferably in an excel format to be sent by email to [email address]) detailing all current Rateable Value assessments and which accounts are, and which are not, subject to some form rate relief (eg. Small Business Rate Relief (SBRR), charitable, empty relief, retail relief). Please include the following columns insofar as possible.
• Full Postal Address
• Rating Description (e.g. offices, workshop etc.)
• Correspondence Address (if different from Full Postal Address)
• Account Name
• Account No./Ref.
• Property Ref
• RV 2017
• RV 2010
• SBRR (discount, not multiplier) – yes or no
• Retail Relief/Discount – yes or no
• Vacant – yes or no
• Other relief (e.g. charity, hardship, rural, community & amateur sports clubs etc.) – yes or no
• Current liability start date

Yours faithfully,

Tom Snowdon

FOI, Derby City Council

This is an acknowledgement that your e-mail has been received by the
Freedom of Information Team. We will respond to you as soon as possible.


If you are submitting a Freedom of Information request, your request is
being considered and you will receive the information requested as soon as
possible. We have a statutory timescale of 20 working days to respond to
your request unless the information requested is subject to a statutory
exemption on disclosure.


If your request does not include all the information we need or is not
clear, we will contact you for more information (clarification).  In these
circumstances, the 20 working response deadline will start the next
working day after we receive your clarification response.


Freedom of Information Team | Information Governance | Corporate
Resources | Derby City Council, The Council House, Corporation Street,
Derby DE1 2FS | Telephone 01332 640763 | Minicom 01332 640666 | Web:




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FOI, Derby City Council

3 Attachments

Dear Tom,


The Council confirms it holds information that falls within the
description of your request.  We have attached part of the information and
in accordance with the Freedom of Information Act 2000 this email is a
part Refusal Notice.


Section 12: Exceeds appropriate limit


This exemption applies to ‘Sole Traders ‘ because the Council’s Business
Rate system does not identify ‘sole traders’. It would take 542 hours to
carry out a manual exercise to search / identify / extract sole trader
information from over 7200 records which would exceed the 18 hours £450
appropriate limit specified in regulations.  This represents the estimated
cost of one person spending 2½ working days in determining whether the
Council hold the information, and locating, retrieving and extracting the


Section 40(2) Personal data third party


Under section 40(2) by virtue of section 40(3A) (a), personal data of a
third party can be withheld if it would breach any of the data protection
principles to disclose it.


This applies to the ratepayer’s name and correspondence address where the
ratepayer is an individual (sole trader, partnership etc) because it would
identify them.  It also applies to individuals not participating in any
commercial activity and therefore cannot be classified as; a company, sole
trader, partner or private landlord.


Disclosing this personal data would contravene the GDPR principle 5(1)(a)
which requires ‘personal data shall be processed lawfully, fairly and in a
transparent manner in relation to the data subject’. The
Council believes it would not be lawful or fair to disclose the
information because the individuals concerned would have a reasonable
expectation that personal information about them would not be disclosed
into the public domain.


For your information this request has cost the Council £25 to process.


You can ask for the decision not to disclose the information to be
reviewed under the Council’s FOI Complaints Procedure.  Please send your
appeal reasons within 40 working days to the …


Information Governance Officer (FOI)
Derby City Council
The Council House
Corporation Street

Telephone 01332 640763 or e-mail [Derby City Council request email]
<<<[1]mailto:[Derby City Council request email]>>>

You may also apply to the Information Commissioner for a decision under
section 50 of the Act but he may decline to deal with your application if
you have not followed the Council’s complaints procedure first.


Information Commissioner's Office
Wycliffe House
Water Lane
Telephone: 01625 545 700

Yours sincerely,

Malisa Chuma | Information Governance Support Officer | Information
Governance | Information Services | Corporate Resources Directorate
| Derby City Council | Council House, Corporation Street, Derby, DE1 2FS |
Tel: 01332 640201 | Minicom number 01332 640666 | [3]





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