Business Management Group minutes

caebrwyn made this Freedom of Information request to Carmarthenshire Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Mr Tillman,

Please could you provide me with copies of the Minutes for all meetings of the Business Management Group from 1st January 2011 to date.

If you require further clarification of this request, please contact me as soon as possible,

Thank you

Jacqui Thompson

FOIA, Carmarthenshire Council

Dear Mrs. Thompson,

Thank you for your request for information, which was received on 15th April, 2013 and is being dealt with under the Freedom of Information Act 2000. We are therefore required to provide you with a response within 20 working days, which will be on or before 14th May, 2013.

If we require any clarification or further details, we will contact you as soon as possible - if this is the case, then the timescale for response specified above may be subject to change.

In the meantime, if you have any queries, please do not hesitate to contact me, remembering to quote the reference number provided above in any communications.

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council
Mewnol/Internal: 4127
Allanol/External: 01267 224127

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Dear Mr Tillman,

Just a reminder that a response to this request is due today, the 14th May.

Yours sincerely,

Jacqui Thompson

Dear Mr Tillman,

As your response is now a couple of days overdue, could you please indicate when you are likely to be able to reply.
Depending on the timescale, I will then consider whether to contact the Information Commissioner.

Yours sincerely,

Jacqui Thompson

FOIA, Carmarthenshire Council

Dear Mrs Thompson,

Thank you for your email and please accept our apologies for the delay in providing a response to your request.

We anticipate being in a position to respond by the end of week commencing 20th May, 2013.

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council

Mewnol/Internal: 4127
Allanol/External: 01267 224127

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Dear Mr Tillman,

You indicated that I might expect a reply by the end of today (25th May), so far I have not had a response.

If you are unable to provide a response today please could you explain why there has been such a delay.

Thank you,
Jacqui Thompson

Dear Mr Tillman,

Your response is now two weeks late.

Could you please either respond or explain why there is such a delay.

Many thanks

Jacqui Thompson

Dear Mr Edgecombe,

I am writing to request an internal review of Carmarthenshire Council's handling of my FOI request 'Business Management Group minutes'.

A response was due on or by the 14th May 2013 and to date, (6th June 2013) I have had no response. This is three weeks over the 20 day limit.

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/bu...

Many thanks,

Jacqui Thompson

Robert Edgecombe, Carmarthenshire Council

1 Attachment

 

Mae'r e-bost hwn ac unrhyw atodiadau yn gyfrinachol ac wedi'u bwriadu at
ddefnydd yr unigolyn y'u cyfeiriwyd ato/ati yn unig. Mae'n bosib bod yr
e-bost hefyd yn cynnwys gwybodaeth gyfreithiol freintiedig. Os derbyniwch
y neges hon trwy gamgymeriad, rhowch wybod i'r sawl a'i hanfonodd ar
unwaith, dilëwch y neges o'ch cyfrifiadur a dinistriwch unrhyw gopïau
papur ohoni. Ni ddylech ddangos yr e-bost i unrhyw un arall, na gweithredu
ar sail y cynnwys. Eiddo'r awdur yw unrhyw farn neu safbwynt a fynegir, ac
nid ydynt o reidrwydd yn cynrychioli safbwynt y Cyngor. Dylech wirio am
firysau eich hunan cyn agor unrhyw atodiad. Nid ydym yn derbyn unrhyw
atebolrwydd am golled neu niwed a all fod wedi'i achosi gan firysau
meddalwedd neu trwy ryng-gipio’r neges hon neu ymyrryd â hi. Ni fydd y
Cyngor yn derbyn dogfennau a gyflwynir yn y cyfeiriad e-bost hwn at
ddibenion cyfreithiol, oni chytunir ar hynny yn ysgrifenedig ymlaen llaw
gyda'r sawl sy'n eu hanfon.

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unless agreed in advance in writing with the sender.

Dear Mr Edgecombe,

Thank you for your reply and your advice and on that basis I withdraw my request for an internal review at the moment.

I will wait for a response to my request from Mr Tillman but as this is now several weeks overdue I would be grateful for a brief explanation for the delay.

Thank you

Jacqui Thompson

caebrwyn left an annotation ()

I am still waiting for a response to my original request as an internal review was refused, because the council have not responded yet (to the request).

There was no option for this on the WDTK site other than 'waiting for internal review'.

Robert Edgecombe, Carmarthenshire Council

Dear Mrs Thompson,

Thank you for your email. I will forward it on to Mr Tillman and ask him to provide the explanation you seek.

Yours Sincerely

Robert Edgecombe

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John W Tillman, Carmarthenshire Council

Dear Mrs Thompson,

I write in response to your recent email seeking a brief explanation for the delay in the Council substantively responding to your request.

The Council receives a large number of such requests (on average around 80 per month). Some requests are quite simple to deal with whilst others (such as this one) can be difficult and complex.

In some cases it is necessary to consider whether a wide range of exemptions apply to the requested information and, if they do, whether disclosure would still be in the public interest. That process is still ongoing in this case.

I can only apologise on behalf of the Council for the delay in responding to your request and confirm that a final response will be provided as soon as possible.

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council

Mewnol/Internal: 4127
Allanol/External: 01267 224127

show quoted sections

caebrwyn left an annotation ()

just a reminder that this is not an internal review. I am waiting for a response to the original request. There was not an appropriate option on the WDTK status.

Dear Mr Tillman,

Thank you for the update,

Yours sincerely,

Jacqui Thompson

Dear Mr Tillman,

As we are now in July, could you please provide a further update as to your progress with this request and, if possible, an indication when you will provide a response?

Thank you,

Jacqui Thompson

Dear Mr Tillman,

Could I possibly have a brief progress update for this request and a time estimate for your response?

Thank you,

Jacqui Thompson

FOIA, Carmarthenshire Council

Dear Mrs Thompson,

I refer to your request for information and your recent enquiries asking for an update.

The request has been considered by relevant officers, however, it has been considered necessary to consult with the members of the Business Management Group before a final decision can be made.

Once we have received feedback from the Group, we will provide a further response as a matter of urgency.

Please accept our apologies for the delay in providing a response.

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council

Mewnol/Internal: 4127
Allanol/External: 01267 224127

show quoted sections

caebrwyn left an annotation ()

As I have said, I am not waiting for an internal review, I am waiting for the response to my original request.
There is no option to explain this on the WDTK 'submit status' option.

Dear Mr Tillman,

I would be grateful for a further progress update for this request as it has been six weeks now since you informed me that you needed input from the Business Management Group.

Thank you,

Jacqui Thompson

Dear Mr Tillman,

It has been five months since I made this request, could I please have an update.

Thank you,

Jacqui Thompson

FOIA, Carmarthenshire Council

Dear Mrs Thompson,

Thank you for your email and I apologise for the ongoing delay.

We will provide a response as soon as possible, however, we do require the views of the BMG.

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin
Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council
Mewnol/Internal: 4127
Allanol/External: 01267 224127

show quoted sections

Dear Mr Tillman

With all due respect it has been almost ten weeks since you informed me about needing input from the BMG and it has been over five months since I made this request.

Could you please let me know why there has been such a delay with the BMG, and, if possible give me an approximate date when you will be in a position to respond in full?

Yours sincerely,

Jacqui Thompson

FOIA, Carmarthenshire Council

Dear Mrs Thompson,

With reference to your email below and your outstanding request for information, we will be providing a full response shortly.

Once again, I would apologise for the delay in responding, which has been due to the need to consult with BMG members.

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council

Mewnol/Internal: 4127
Allanol/External: 01267 224127

show quoted sections

Dear Mr Tillman,

Thank you for the update.

Please note that my request asked for the information to date: as so much time has passed since I asked for the information I assume you are aware that this also includes all meeting of the BMG since January 2011 including the most recent.

I look forward to your prompt response

Yours sincerely,

Jacqui Thompson

FOIA, Carmarthenshire Council

Dear Mrs Thompson,

Thank you for your email. Whilst I take note of your comments, under the Freedom of Information Act, public authorities are only obliged to consider information held on record at the time a request is received.

Therefore our response to request 5188 will cover the period 1st January, 2011 to 15th April, 2013.

Nonetheless, given that you are clearly seeking BMG minutes recorded after 15th April, 2013 we will now deal with your email below as a new request under the Act.

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council

Mewnol/Internal: 4127
Allanol/External: 01267 224127

show quoted sections

FOIA, Carmarthenshire Council

1 Attachment

Dear Mrs Thompson,

I refer to your request for information of 15th April, 2013 to which I am now in a position to respond.

Your request was as follows:

"Please could you provide me with copies of the Minutes for all meetings of the Business Management Group from 1st January 2011 to date."

In full response to your request, please find attached the relevant information held by the Council.

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council

Mewnol/Internal: 4127
Allanol/External: 01267 224127

Mae'r e-bost hwn ac unrhyw atodiadau yn gyfrinachol ac wedi'u bwriadu at ddefnydd yr unigolyn y'u cyfeiriwyd ato/ati yn unig. Os derbyniwch y neges hon trwy gamgymeriad, rhowch wybod i'r sawl a'i hanfonodd ar unwaith, dilëwch y neges o'ch cyfrifiadur a dinistriwch unrhyw gopïau papur ohoni. Ni ddylech ddangos yr e-bost i neb arall, na gweithredu ar sail y cynnwys. Eiddo'r awdur yw unrhyw farn neu safbwyntiau a fynegir, ac nid ydynt o reidrwydd yn cynrychioli safbwynt y Cyngor. Dylech wirio am firysau eich hunan cyn agor unrhyw atodiad. Nid ydym yn derbyn unrhyw atebolrwydd am golled neu niwed a all fod wedi'i achosi gan firysau meddalwedd neu drwy ryng-gipio'r neges hon neu ymyrryd â hi.

This e-mail and any attachments are confidential and intended solely for the use of the individual to whom it is addressed.
If received in error please notify the sender immediately, delete the message from your computer and destroy any hard copies. The e-mail should not be disclosed to any other person, nor the contents acted upon.

Any views or opinions expressed are those of the author and do not necessarily represent those of the Council.

You should carry out your own virus check before opening any attachment. We accept no liability for any loss or damage which may be caused by software viruses or interception/interruption of this mail.

Dear Mr Tillman,

Thank you for your response.

Yes, please consider my email asking for copies of the minutes after the 15th April 2013 as a new request,

Yours sincerely,

Jacqui Thompson

FOIA, Carmarthenshire Council

1 Attachment

Dear Mrs Thompson,

I refer to your request for information, which was received on 17th October, 2013 and has been dealt with under the Freedom of Information Act 2000.

The specific information you requested was copies of minutes of the Council's Business Management Group (BMG) recorded after 15th April, 2013.

In response, there has been only one meeting of the BMG since that date and a full copy of the minutes is attached.

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council

Mewnol/Internal: 4127
Allanol/External: 01267 224127

Mae'r e-bost hwn ac unrhyw atodiadau yn gyfrinachol ac wedi'u bwriadu at ddefnydd yr unigolyn y'u cyfeiriwyd ato/ati yn unig. Os derbyniwch y neges hon trwy gamgymeriad, rhowch wybod i'r sawl a'i hanfonodd ar unwaith, dilëwch y neges o'ch cyfrifiadur a dinistriwch unrhyw gopïau papur ohoni. Ni ddylech ddangos yr e-bost i neb arall, na gweithredu ar sail y cynnwys. Eiddo'r awdur yw unrhyw farn neu safbwyntiau a fynegir, ac nid ydynt o reidrwydd yn cynrychioli safbwynt y Cyngor. Dylech wirio am firysau eich hunan cyn agor unrhyw atodiad. Nid ydym yn derbyn unrhyw atebolrwydd am golled neu niwed a all fod wedi'i achosi gan firysau meddalwedd neu drwy ryng-gipio'r neges hon neu ymyrryd â hi.

This e-mail and any attachments are confidential and intended solely for the use of the individual to whom it is addressed.
If received in error please notify the sender immediately, delete the message from your computer and destroy any hard copies. The e-mail should not be disclosed to any other person, nor the contents acted upon.

Any views or opinions expressed are those of the author and do not necessarily represent those of the Council.

You should carry out your own virus check before opening any attachment. We accept no liability for any loss or damage which may be caused by software viruses or interception/interruption of this mail.