Building Regulations Part F Commissioning Notices

Mark Corti made this Freedom of Information request to Stratford on Avon District Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Response to this request is long overdue. By law, under all circumstances, Stratford on Avon District Council should have responded by now (details). You can complain by requesting an internal review.

Dear Stratford on Avon District Council,

Please provide the following data regarding compliance with Part F of the Building Regulations for works overseen by your Building Control Body within the last 12 months:

1) total number of domestic properties for which building regulations approval was sought

2) the number of these which included installation of a mechanical ventilation system within the meaning of Part F

3) of this number, the number which
a) included the Commissioning Notice required in Part F section 4.42 "Air flow rate testing and commissioning of ventilation systems"
b) included a flow rate test

Yours faithfully,

Mark Corti

Info, Stratford on Avon District Council

 

Thank you for your email

 

This is to notify you that Stratford District Council have received your
correspondence and you will receive an official response in due course.

 

Please Note: This is an automated response - Please do not reply to this.

 

Customer Services Centre
Stratford on Avon District Council, Elizabeth House, Church Street,
Stratford upon Avon, Warwickshire, CV37 6HX
Switchboard +44 (0)1789 267575, email [1][Stratford on Avon District Council request email], web
[2]www.stratford.gov.uk

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http://www.stratford.gov.uk/

Stratford on Avon District Council

Processing EIR request
EIR #13124
We have started processing your EIR request, a response may take up to 20
working days. If you have not received a response after 28/03/2019 please
contact the council ([email address]).

Your EIR reference number is #13124

Regards
Freedom of Information Officer
Stratford-on-Avon District Council

Did you know you can now submit EIR requests on-line? Its much easier,
quicker and more efficient!

[1]Go to the FOI Portal on our Web site

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This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

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Shafim Kauser, Stratford on Avon District Council

Dear Mr Corti

 

I refer to your request for information.  We are currently dealing with
your request and will endeavour to provide a response within the timescale
provided.  However, please note that there may be a short delay as the
information must be extracted from our records in order to answer your
questions.  The information cannot be readily extracted so alternative
search method is being undertaken.

 

Please contact me if you have any queries.

Regards

Shafim Kauser
Information Governance Manager for Stratford District Council

Please note: I work Mondays, Tuesdays and alternate Wednesdays

Stratford on Avon District Council, Elizabeth House, Church Street,
Stratford upon Avon, Warwickshire, CV37 6HX.  Switchboard +44 (0)1789
267575, Direct +44 (0)1789 260031 email
[1][email address], web [2]www.stratford.gov.uk

 

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

 

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

 

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

 

For details on how we handle and process personal data, please visit
[3]www.stratford.gov.uk/privacy to view our privacy notice.

 

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

References

Visible links
1. mailto:[email address]
2. http://www.stratford.gov.uk/
3. http://www.stratford.gov.uk/privacy

Dear Shafim Kauser,
That's great, thank you. I look forward to your response in due course.

Yours sincerely,

Mark Corti

Shafim Kauser, Stratford on Avon District Council

Dear Mr Corti

 

I refer to your request submitted as follows:

 

Please provide the following data regarding compliance with Part F of the
Building Regulations for works overseen by your Building Control Body
within the last 12 months:

 

1) total number of domestic properties for which building regulations
approval was sought

 

2) the number of these which included installation of a mechanical
ventilation system within the meaning of Part F

 

3) of this number, the number which

a) included the Commissioning Notice required in Part F section 4.42 "Air
flow rate testing and commissioning of ventilation systems"

b) included a flow rate test

 

I confirm that the total number of properties for which building
regulations approval was sought for the period 28 February 2018 to 28
February 2019 is 348

 

Of these, all would require an installation of a mechanical and
ventilation system within the meaning of Part F.

 

The rest of the information is not held in a manner that can be located
without undertaking a manual search of each of the 348 files.

 

A sample search undertaken reveals that each file requires a manual check
of the specification to ascertain whether the testing was requested and a
further manual examination of the file to ascertain the testing
information.  The files hold a large amount of information so this
information is not readily and easily accessible.  We are also unable to
conduct any automated searches that would enable us to extract the
information. 

 

Therefore, I wonder if you are able to narrow the period of the search so
that the information may be reviewed within the time period allowed.

 

I apologise for the delay in responding to your request but officers have
attempted to extract the information to assist with your enquiry but it
has not been possible to undertake this without a significant amount of
resource being utilised. 

 

If you would like to discuss the matter with me, please do not hesitate to
contact me.

Regards

Shafim Kauser
Information Governance Manager for Stratford District Council

Please note: I work Mondays, Tuesdays and alternate Wednesdays

Stratford on Avon District Council, Elizabeth House, Church Street,
Stratford upon Avon, Warwickshire, CV37 6HX.  Switchboard +44 (0)1789
267575, Direct +44 (0)1789 260031 email
[1][email address], web [2]www.stratford.gov.uk

 

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

 

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

 

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

 

For details on how we handle and process personal data, please visit
[3]www.stratford.gov.uk/privacy to view our privacy notice.

 

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

References

Visible links
1. mailto:[email address]
2. http://www.stratford.gov.uk/
3. http://www.stratford.gov.uk/privacy

Shafim Kauser, Stratford on Avon District Council

Shafim Kauser would like to recall the message, "Information Request 13124".

show quoted sections

This e-mail is confidential and may contain legally privileged information. You should not disclose its contents to any other person. If you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the risk of computer software viruses, it cannot accept liability for any damage which you may sustain as a result of such viruses. You should carry out your own virus checks before opening the e-mail (and/or any attachments).

Unless expressly stated otherwise, the contents of this e-mail represent only the views of the sender and do not impose any legal obligation upon the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

Shafim Kauser, Stratford on Avon District Council

Dear Mr Corti

 

I refer to your request submitted as follows:

 

Please provide the following data regarding compliance with Part F of the
Building Regulations for works overseen by your Building Control Body
within the last 12 months:

 

1) total number of domestic properties for which building regulations
approval was sought

 

2) the number of these which included installation of a mechanical
ventilation system within the meaning of Part F

 

3) of this number, the number which

a) included the Commissioning Notice required in Part F section 4.42 "Air
flow rate testing and commissioning of ventilation systems"

b) included a flow rate test

 

I confirm that the total number of properties for which building
regulations approval was sought for the period 28 February 2018 to 28
February 2019 is 348

 

Of these, all would require an installation of a mechanical and
ventilation system within the meaning of Part F.

 

The rest of the information is not held in a manner that can be located
without undertaking a manual search of each of the 348 files.

 

A sample search undertaken reveals that each file requires a manual check
of the specification to ascertain whether the testing was requested and a
further manual examination of the file to ascertain the testing
information.  The files hold a large amount of information so this
information is not readily and easily accessible.  We are also unable to
conduct any automated searches that would enable us to extract the
information. 

 

Therefore, I wonder if you are able to narrow the period of the search so
that the information may be reviewed within the time period allowed.

 

I apologise for the delay in responding to your request but officers have
attempted to extract the information to assist with your enquiry but it
has not been possible to undertake this without a significant amount of
resource being utilised. 

 

If you would like to discuss the matter with me, please do not hesitate to
contact me.

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. An internal review request should be
submitted in writing within 40 working days of receiving the original
reply and should be addressed to: Phil Grafton, Monitoring Officer,
Stratford-on-Avon District Council, Elizabeth House, Church Street,
Stratford-upon-Avon CV37 6HX.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF.
Regards

Shafim Kauser
Information Governance Manager for Stratford District Council

Please note: I work Mondays, Tuesdays and alternate Wednesdays

Stratford on Avon District Council, Elizabeth House, Church Street,
Stratford upon Avon, Warwickshire, CV37 6HX.  Switchboard +44 (0)1789
267575, Direct +44 (0)1789 260031 email
[1][email address], web [2]www.stratford.gov.uk

 

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

 

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

 

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

 

For details on how we handle and process personal data, please visit
[3]www.stratford.gov.uk/privacy to view our privacy notice.

 

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

References

Visible links
1. mailto:[email address]
2. http://www.stratford.gov.uk/
3. http://www.stratford.gov.uk/privacy

Dear Shafim Kauser,
Thanks for your response.

If you could give me some data from a smaller (but recent) time period, that would be great - thank you. I'm unsure what time period would be realistic for you to extract data for, so I'll leave the exact period to you. Some statistically-significant number would be good, if possible.

Yours sincerely,

Mark Corti

Shafim Kauser, Stratford on Avon District Council

I am out of the office and will return  Monday 29thl April 2019.  Your
e-mail has not been forwarded and I will deal with this on my return.

 

If your query is urgent or relates to a personal data breach, please
contact Matthew Collins at [email address] orPhil
Grafton at [email address]

 

Regards

 

Shafim Kauser

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.