We don't know whether the most recent response to this request contains information or not – if you are Freya Large please sign in and let everyone know.

Building Management

Freya Large made this Freedom of Information request to University of Gloucestershire

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

We're waiting for Freya Large to read a recent response and update the status.

Dear University of Gloucestershire,

I would like to enquire how Gloucestershire Uni procures sub-contractors for building management for BMS, how much a year they spend and also who is their current provider for maintenance.

Yours faithfully,

Freya Large

Freedom of Information, University of Gloucestershire

Dear Freya

I am writing to acknowledge receipt of your request for information received on 05 July 2022.

In accordance with the Freedom of Information Act 2000 (FOIA), we anticipate responding to your request for information within 20 working days.

If we are unable to respond within the timescale outlined in the FOIA, we will contact you to discuss an extension to time.

If you have any queries regarding this information, then please do not hesitate to contact me.

Yours sincerely

Ruth Neal
--
Ruth Neal
Information Governance Manager
^University of Gloucestershire
Governance and Secretariat Services
The Park, Cheltenham, GL50 2RH

Tel: 01242 714140
E-mail: [email address]
Web: www.glos.ac.uk

show quoted sections

Freedom of Information, University of Gloucestershire

Dear Freya,

Further to your recent Freedom of Information request, the University is processing your request, however, before we can proceed can you please provide the following clarification:

Please can you confirm whether your 'BMS' request relates to Building Management Services, Building Maintenance Services, or something else?

To enable us to continue to process your request can you please clarify in order for us to provide you with an accurate and appropriate response.

Please note that the University is not required to provide the information where we have asked for clarification and the 'clock' restarts when clarification has been received. If we do not hear from you within 30 working days, we will close the request and you will be required to make a new request if you still want the information requested.

We look forward to hearing from you.

Kind regards

Tanya

show quoted sections

Dear Freedom of Information,

Yes, I can clarify this is for building management services.

Yours sincerely,

Freya Large

Freedom of Information, University of Gloucestershire

Many thanks, Freya.

Kind regards

Tanya

show quoted sections

Freedom of Information, University of Gloucestershire

1 Attachment

  • Attachment

    FOI 100 Financial Regulations Section 4.3.1.1 Competitive Tendering Limits.pdf

    114K Download View as HTML

Dear Freya,

 

Freedom of Information Act 2000

Information Request

 

Thank you for your request for information from the University of
Gloucestershire received on 05 July 2022.

Your request is being handled under the Freedom of Information Act 2000
(FOIA). 

Please find below the University’s response to your request.

I would like to enquire how Gloucestershire Uni procures sub-contractors
for building management for Building Maintenance Services.

I can confirm that the University procures its sub-contractors in
accordance with its Financial Regulations – relevant section attached.

How much a year they spend

I can confirm that the University does hold this information.  However, on
this occasion, after careful consideration the University is withholding
it under Section 43(2) of the FOIA due to its commercial sensitivity. 

 

“Section 43(2) exempts information whose disclosure would, or would be
likely to, prejudice the commercial interest of any person (an individual,
a company, the public authority itself or any legal entity”

The University is a relatively small organisation in a highly competitive
commercial environment and needs to maintain any competitive advantage
that it may have gained through its supply chain strategy and engagement. 
Therefore, the University considers the information commercially
sensitive.

Public Interest Test  

The application of this exemption requires an examination of the public
interest in disclosure as opposed to that in non-disclosure. Whilst the
University recognises that there is a legitimate public interest in
knowing the amount and way in which public funds are spent in this
respect, both to further the transparency and accountability of public
authority spending activities. We would similarly acknowledge that there
is also a public interest in protecting the ability of institutions to
compete on a level playing field.

The University considers that it would not be in the public interest to
release this information and would be damaging to the University’s
commercial interests as it would be likely to discourage
companies/individuals from providing the University with commercially
sensitive information in the future or undertaking contracts with the
University.

To disclose the requested information would be likely to prejudice this
institution’s competitive and commercial position, and this would not be
in the public interest. On balance, therefore, we believe the public
interest lies in withholding the requested information.

Who is their current provider for maintenance.

The main building maintenance suppliers are as follows:

 

Fire alarms, emergency lighting, A&E Fire & Security Ltd
disabled refuge & firefighting equipment
maintenance
Intruder alarm maintenance A&E Fire & Security Ltd
Powered & pneumatic door maintenance, Kone Plc
Lift maintenance & offsite monitoring
Air conditioning & air handling unit Industrial Refrigeration Services
maintenance (IRS) Ltd
Lift servicing and maintenance RJ Lift Services Ltd
Water hygiene services Dantek Environmental Services
Catering Equipment Maintenance Aspen Maintenance Services Ltd
Building monitoring services PBS Partners Ltd
Boiler room & wet system maintenance R&S Facilities Management Ltd
General electrical systems and routine NTS Ltd
testing

 

If you are unhappy with the way your request for information has been
handled, you can request a review, no later than 40 working days from the
date of this response by contacting the University by email at: 

[1][email address]

or by post to:

Registrar’s Directorate
University of Gloucestershire
Fullwood House
Park Campus
Cheltenham
Gloucestershire
GL50 2RH

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at: 

The Information Commissioner's Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire, SK9 5AF. 

Telephone: 08456 30 60 60 or 01625 54 57 45            

Website: [2]www.ico.gov.uk   

There is no charge for making an appeal. 

If you have any questions regarding this information, then please do not
hesitate to contact me. 

 

Yours sincerely,

 

R Neal

--

Ruth Neal

Information Governance Manager

(Pronouns She/Her)​

^University of Gloucestershire

Governance and Secretariat Services

The Park, Cheltenham, GL50 2RH

 

Tel: 01242 714140

E-mail: [email address]

Web: [3]www.glos.ac.uk

 

 

 

References

Visible links
1. mailto:[email address]
2. http://www.ico.gov.uk/
3. http://www.glos.ac.uk/

Dear Freedom of Information,

When is the current BMS Service contract up for renewal?
How many days are required under your current service contract?
Who is your current BMS provider?
Which portal/frameworks do you use for tending BMS maintenance?
What is the budget that you have allocated for the next financial year for BMS?
How much have you spent on BMS maintenance, how much did you spend on capital expenditure and how much did you spend on BMS operational?

Yours sincerely,

Freya Large

Freedom of Information, University of Gloucestershire

Dear Freya

I am writing to acknowledge receipt of your request for information received on 01 August 2022.

In accordance with the Freedom of Information Act 2000 (FOIA), we anticipate responding to your request for information within 20 working days.

For your information, the Act defines a number of exemptions that may prevent release of the information you have requested. There will be an assessment and if any of the exemption categories apply then the information will not be released. You will be informed if this is the case.

If we are unable to respond within the timescale outlined in the FOIA, we will contact you to discuss an extension to time.

If you have any queries regarding this information, then please do not hesitate to contact me.

Yours sincerely

Ruth Neal
--
Ruth Neal
Information Governance Manager
^University of Gloucestershire
Governance and Secretariat Services
The Park, Cheltenham, GL50 2RH

Tel: 01242 714140
E-mail: [email address]
Web: www.glos.ac.uk

show quoted sections

Freedom of Information, University of Gloucestershire

Dear Freya,

 

Freedom of Information Act 2000

Information Request

 

Thank you for your request for information from the University of
Gloucestershire received on 01 August 2022.

Your request is being handled under the Freedom of Information Act 2000
(FOIA). 

Please find below the University’s response to your request.

When is the current BMS Service contract up for renewal?

The University does not have a single BMS contract – please see the
attached list of BMS category contract renewal dates.

How many days are required under your current service contract?

We do not specify the number of days required in our BMS contracts.

Who is your current BMS provider?

The University does not have a single BMS contract – please see the
attached list of suppliers that provide BMS services.

Which portal/frameworks do you use for tending BMS maintenance?

The University of Gloucestershire In-Tend portal:

[1]https://in-tendhost.co.uk/glos/aspx/Home

What is the budget that you have allocated for the next financial year for
BMS?

I can confirm that the University does hold this information.  However, on
this occasion, after careful consideration the University is withholding
it under Section 43(2) of the FOIA due to its commercial sensitivity. 

 

“Section 43(2) exempts information whose disclosure would, or would be
likely to, prejudice the commercial interest of any person (an individual,
a company, the public authority itself or any legal entity)”

 

 

The UK Higher Education sector is a highly competitive environment and in
order to compete with UK and international universities, the University
must ensure that budgetary information that would be strategically useful
to its competitors is not placed in the public domain.

 

How much have you spent on BMS maintenance, how much did you spend on
capital expenditure and how much did you spend on BMS operational?

I can confirm that the University does hold this information.  However, on
this occasion, after careful consideration the University is withholding
it under Section 43(2) of the FOIA due to its commercial sensitivity. 

 

“Section 43(2) exempts information whose disclosure would, or would be
likely to, prejudice the commercial interest of any person (an individual,
a company, the public authority itself or any legal entity)”

The University is a relatively small organisation in a highly competitive
commercial environment and needs to maintain any competitive advantage
that it may have gained through its supply chain strategy and engagement. 
Therefore, the University considers the information commercially
sensitive.

Public Interest Test  

The application of this exemption requires an examination of the public
interest in disclosure as opposed to that in non-disclosure. Whilst the
University recognises that there is a legitimate public interest in
knowing the amount and way in which public funds are spent in this
respect, both to further the transparency and accountability of public
authority spending activities. We would similarly acknowledge that there
is also a public interest in protecting the ability of institutions to
compete on a level playing field.

The University considers that it would not be in the public interest to
release this information and would be damaging to the University’s
commercial interests as it would be likely to discourage
companies/individuals from providing the University with commercially
sensitive information in the future or undertaking contracts with the
University.

To disclose the requested information would be likely to prejudice this
institution’s competitive and commercial position, and this would not be
in the public interest. On balance, therefore, we believe the public
interest lies in withholding the requested information.

 

If you are unhappy with the way your request for information has been
handled, you can request a review, no later than 40 working days from the
date of this response by contacting the University by email at: 

[2][email address]

or by post to:

Registrar’s Directorate
University of Gloucestershire
Fullwood House
Park Campus
Cheltenham
Gloucestershire
GL50 2RH

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at: 

The Information Commissioner's Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire, SK9 5AF. 

Telephone: 08456 30 60 60 or 01625 54 57 45            

Website: [3]www.ico.gov.uk   

There is no charge for making an appeal. 

If you have any questions regarding this information, then please do not
hesitate to contact me. 

 

Yours sincerely,

 

R Neal

--

Ruth Neal

Information Governance Manager

(Pronouns She/Her)​

^University of Gloucestershire

Governance and Secretariat Services

The Park, Cheltenham, GL50 2RH

 

Tel: 01242 714140

E-mail: [4][email address]

Web: [5]www.glos.ac.uk

 

 

 

References

Visible links
1. https://in-tendhost.co.uk/glos/aspx/Home
2. mailto:[email address]
3. http://www.ico.gov.uk/
4. mailto:[email address]
5. http://www.glos.ac.uk/

We don't know whether the most recent response to this request contains information or not – if you are Freya Large please sign in and let everyone know.