Budget 2018/19

Liz Bowen made this Freedom of Information request to Eastbourne Borough Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was partially successful.

Dear Eastbourne Borough Council,

On your website (http://democracy.eastbourne.gov.uk/mgIss...) you state that:

'The budget is subject to a wide and varied consultation process which will include consultation with the business and community/voluntary sectors.'

For the budget for 2018/19, please can you let me have a complete list of:

Which businesses you consulted with, or plan to consult with, and when you consulted with them (or plan to consult with them)

Which community / voluntary sector groups you consulted with, or plan to consult with,and when you consulted with them (or plan to consult with them)

If consultation with the business, community / voluntary sector has already taken place, please can you enclose minutes of the meeting relevant to the budget for 2018 /19, or supply emails confirming what was agreed at the meetings? If minutes or emails are not available then a summary of each meeting would be sufficient.

Thank you.

Yours faithfully,

Liz Bowen

Access to Information, Eastbourne Borough Council

Thank you for your information request received today.

 

I am currently reviewing your request and investigating whether there is
any information available for disclosure.  The council, in accordance with
Section 10 of the Freedom of Information Act (2000), will reply to your
request promptly and in any event not later than the twentieth working day
following the date of receipt.

 

Please contact me again if you require any assistance with your request
and I will do my best to provide the relevant help and advice.

 

Kind Regards

 

 

Information Governance Officer

Lewes District Council and Eastbourne Borough Council

 

--------------------------------------------------------------------------

Scanned by Eastbourne Borough Council with Trustwave SEG comprehensive
email content security solution.

--------------------------------------------------------------------------

Access to Information, Eastbourne Borough Council

1 Attachment

Dear Ms Bowen,

 

Information Request:  EFOI 5767

 

Thank you for your information request dated 8^th October 2017 received in
our office on the same day.

 

Which businesses you consulted with, or plan to consult with, and when you
consulted with them (or plan to consult with them)

 

Which community / voluntary sector groups you consulted with, or plan to
consult with,and when you consulted with them (or plan to consult with
them)

 

If consultation with the business, community / voluntary sector has
already taken place, please can you enclose minutes of the meeting
relevant to the budget for 2018 /19, or supply emails confirming what was
agreed at the meetings? If minutes or emails are not available then a
summary of each meeting would be sufficient.

 

I have reviewed your request and investigated whether there is any
information which can be disclosed to you.  Please find below the
information the council holds, and which I am pleased to provide to you.

 

Set out below are the main points of consultation:

 

Firstly the Council will publish a public paper at its December 2017
Cabinet with the draft budget proposals for 2018/19 in addition to the
Medium Term Financial Strategy which was published in July 2017 and
available on the Council’s website.

 

This paper in December is specifically signposted to the Voluntary and
Business Communities via meetings with those sectors representatives
namely;

 

-The business community , which was attended by the Chief Executive and
Leader of the Council on 12 October 2017  and the Federation of Small
Businesses (FSB) on 14^th September 2017 – minutes are not available as
the meetings are closed and not subject to Disclosure

 

-The Voluntary Sector (3VA) – attendance at a meeting by senior
representatives of the Council is due on 2 November 2017, again this will
not be a minuted public meeting.

 

In addition there is:

 

-cyclical consultation on the Council’s corporate plan (which contains the
main projects in which the Council is involved)

 

-Regular consultation with staff and Unison representatives (as they are
affected by budget changes) at least quarterly each year

 

-Specific scheme by scheme consultation on major capital schemes as, and
when, they are approved and before they are implemented.

 

I trust that this deals with your enquiry to your satisfaction, but if you
feel that Lewes District Council has misunderstood or not responded
appropriately to your request, you have two courses of action:

 

o You can clarify the terms of your original request to allow this to be
looked at again  (if you expand your request this will be dealt with
as a new request)
o All applicants have a 'right of appeal'.  An appeal should be focused
on the original request and should identify how the council’s response
failed to answer your Information Request.  Appeals must be made in
writing (or e-mail) within 40 working days of receipt of this response
and addressed to the Information Governance Appeals Officer, to the
address below. 

 

Information Governance Appeals Officer

Lewes District Council and Eastbourne Borough Council

1 Grove Road

EASTBOURNE

BN21 4TW     

                                  

E-mail  : [1][email address]

 

After the council’s internal appeals procedure has been exhausted, a
further appeal about the same Information Request can be directed to the
Information Commissioner for adjudication.  Full details will be provided
should an appeal proceed to this stage.

 

Please note:

If you are considering re-using the information disclosed to you through
this request, for any purpose outside of what could be considered for
personal use, you are required under the Public Sector Re-use of
Information Regulations 2015 to make an Application for Re-use to the
organisation you have requested the information from.  Applications for
Re-Use should be directed to the address detailed in the footer below.

 

Please contact me again, quoting your reference number, if you require any
further assistance with your current request and I will do my best to
provide the relevant help and advice.

 

Yours sincerely

 

 

 

Kevin Rance
Information Governance Officer

Tel: +44(0)1273 471600

[email address]

Lewes and Eastbourne Legal Services acting on behalf of Lewes District
Council and Eastbourne Borough Council

 

Lewes District Council: Southover House, Southover Road, Lewes BN7 1AB 
[2]www.lewes.gov.uk. Minicom 01273 484488

Eastbourne Borough Council: 1 Grove Road, Eastbourne BN21 4TW 
[3]www.eastbourne.gov.uk. Text Relay 18001 01323 410000

 

[4]cid:image003.jpg@01D1E9A6.A42E8490

Save a tree… please do not print this email unless you really need to

This email is confidential and for the exclusive use of the above named
addressee(s) or an authorised agent. If you are not the intended
recipient(s), you are prohibited from copying, distributing,
disseminating, or in any other way using the content of this email. If you
have received this email in error, please contact the sender using the
contact details given above.

All our Network computers operate virus-scanning but we make no guarantee
that any attachment to this email is free from computer viruses. You are
advised to check all attachments using your own virus-scanning software
before opening or executing them.

All written communications sent by and to Eastbourne Borough Council are
subject to the Freedom of Information Act 2000. You should therefore be
aware that this email or the information contained in it may be disclosed
without notice to a third party making a request for information about the
subject matter of this email.

 

 

--------------------------------------------------------------------------

Scanned by Eastbourne Borough Council with Trustwave SEG comprehensive
email content security solution.

--------------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.lewes.gov.uk/
3. http://www.eastbourne.gov.uk/

Dear Access to Information,

Thank you.

Where you say, 'cyclical consultation on the Council’s corporate plan (which contains the
main projects in which the Council is involved)'

Please can you let me know:

How cyclical this consultation is - every year, two years, five years?

Who do you consult with?

When was the last time the public were consulted on the council's corporate plan?

Is there any documentation you can share about the last time you consulted with the public?

When do you next intend to consult on the council's corporate plan?

Yours sincerely,

Liz Bowen

Dear Ms Bowen,

Thank you for your follow up question to your Freedom of Information request - EFOI 5767 - and I include below the response to that question:

The Corporate plan is a strategic document with a four year life cycle. In the case of the current corporate plan, the life term is 2016-2020. Therefore, we undertake comprehensive consultation ahead of formulating the next iteration of the corporate plan.

Consultation informing the 2016-2020 corporate plan was undertaken in 2015 and comprised two elements:

1. A resident's postal survey where 4000 residents, demographically balanced across the Borough were invited to participate. This resulted in 984 responses 2. An online survey inviting responses from business and voluntary sector groups across the Borough. This resulted in 549 responses

The combined feedback received informed the content of the Corporate Plan which, in turn, informed the Council's budget setting.

The full results of the residents survey and the stakeholder survey together with the resulting corporate plan can be viewed on the Council's website on the following link:
www.eastbourne.gov.uk/about-the-council/...

The next full level consultation will take place in 2019/20 ahead of the next version of the corporate plan.

Yours sincerely,

Kevin Rance
Information Governance Officer
Tel: +44(0)1273 471600
[email address]
Lewes and Eastbourne Legal Services acting on behalf of Lewes District Council and Eastbourne Borough Council

Lewes District Council: Southover House, Southover Road, Lewes BN7 1AB  www.lewes.gov.uk. Minicom 01273 484488
Eastbourne Borough Council: 1 Grove Road, Eastbourne BN21 4TW  www.eastbourne.gov.uk. Text Relay 18001 01323 410000

Save a tree… please do not print this email unless you really need to
This email is confidential and for the exclusive use of the above named addressee(s) or an authorised agent. If you are not the intended recipient(s), you are prohibited from copying, distributing, disseminating, or in any other way using the content of this email. If you have received this email in error, please contact the sender using the contact details given above.
All our Network computers operate virus-scanning but we make no guarantee that any attachment to this email is free from computer viruses. You are advised to check all attachments using your own virus-scanning software before opening or executing them.
All written communications sent by and to Eastbourne Borough Council are subject to the Freedom of Information Act 2000. You should therefore be aware that this email or the information contained in it may be disclosed without notice to a third party making a request for information about the subject matter of this email.