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Dear Sir/Madam

Freedom of Information Request: 122 2020

Thank you for your request received by Sevenoaks District Council on 13
February 2020

In relation to your enquiry, please find the Council’s response set out
below.

Your enquiry was:

please supply a copy of the brief Sevenoaks District Council used for
their Planning Application SE/19/02951/HYB.

Our response:

The requested information is attached

show quoted sections

Dear Customer

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Date: Tue, 31 Mar 2020 12:21:35 +0100
From: "J. Frewin" <[FOI #646295 email]>
To: "[email address]" <[email address]>
Message-ID: <[email address]>
Subject: Internal review of Freedom of Information request - Brief of Leisure
Centre in Planning Application SE/19/02951/HYB under Freedom of Information
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1. mailto:[email address]

Dear J Frewin

Thank you for your email to our Freedom of Information team dated 30 March
2020 requesting a review of our response to the Freedom of Information
request with our reference of 122-2020. I have been asked to carry out
this request on behalf of the Council.

As you have requested that the Council review its decision, I have carried
out a completely fresh review of your request. In carrying out the review
I have been considering your original request, your submissions of 30
March 2020, the Freedom of Information Act, guidance from the Information
Commissioner’s Office (ICO) and the Code of Practice issued under section
45 of the Act.

Your original enquiry had been for:

At the meeting called by White Oak Clubs Committee on Wednesday, 5th
February, so that the Leaders of Sevenoaks District Council would finally
have to view our alternative plans after months of delaying, Lesley Bowles
commented that we had not supplied a brief with our plans. Under the
Freedom of Information Act, please supply a copy of the brief Sevenoaks
District Council used for their Planning Application SE/19/02951/HYB.

In your request for a review, sent on 30 March 2020 you stated that:

I am writing to request an internal review of Sevenoaks District Council's
handling of my FOI request 'Brief of Leisure Centre in Planning
Application SE/19/02951/HYB under Freedom of Information'.

I want to see the planning brief that SDC sent to the original Architect
(Alliance Leisure) to tell them what was want for Planning Application
SE/19/02951/HYB - and what clubs and sports they were catering for? NOT
the planning statement (by Boston Saunders) which has been available on
line for close on 4 months. I have even asked Lesley Bowles for this face
to face the Planning Brief - what don't they understand? or what don't
they want to understand???

Please note that following my review I can advise that the Council does
not hold a codified document which can directly be considered an
architectural brief, or equivalent.

It may assist if I provide some of the chronology of the matter below. You
will recognise that this information is similar to that in the recent
reports provided to full Council:

In July 2017 a report by Strategic Leisure Ltd commissioned by SDC,
identified the need to consider future provision of the White Oak Leisure
Centre.

In 2018, Alliance Leisure Services Ltd (ALS) were procured by SDC via the
UK Leisure Framework to scope:

•                      the needs of the local area, including population
projections;

•                      how the existing centre is performing;

•                      the mix of facilities that meets local needs and
the feasibility that demonstrates it will help pay for and maintain a new
leisure centre;

•                      the land use, size and configuration of a new
leisure centre, including the need to keep the existing centre open while
the new one is built;

•                      maximising space for car parking; and

•                      providing land for new housing to help pay for the
new centre.

In putting forward proposals for the new Centre, ALS had to take into
account the physical constraints of the site and the need to maintain the
existing centre in operation until the new centre was built. In order to
sustain the Centre into the future and to help fund the capital cost, ALS
had to find a mix of facilities that would attract an operator able to
provide enough income to pay the Council a sum sufficient to support the
required borrowing to fund the centre. 

ALS also had to take into account the need to provide multi-use space that
would offer flexibility for the future and which could broaden the appeal
of the centre to a wider audience. There was a need to continue to support
older people, and those recovering from illness, for example through the
Feel Good studio. There was also a need for a ‘destination’ element.

The resulting design of the new centre was used as the basis for the
public engagement in March 2019 in Swanley. Feedback from these sessions
has been used to improve the mix of facilities for users, providing
spectator seating and a deeper pool to assist swimming lessons and water
polo. 

Discussions are taking place with Orchards Academy regarding improvements
to their 4 court sports hall to enable sports such as netball and roller
hockey to be accommodated.

There will be a changing places area for people with disabilities and pool
pods, which provide a modern, dignified way for swimmers with a wide range
of mobility difficulties to access the pools. 

Please note that ALS are the Development Partners of the Council under the
Framework. They are then the primary contact for contractors, including
the architects. The proposals in this case have developed over time
through a series of meetings, discussions and correspondence with ALS. The
requirements of the Council in developing the scheme were not codified
into a single document, but I hope that this chronology assists in giving
an indication of how the terms evolved.

Therefore, please take this as notice under section 1(1)(a) of the Freedom
of Information Act 2000 that we do not hold the information requested.

I trust the above information has been of assistance to you. Should you
have any further questions please do not hesitate to contact me.  Should
you be dissatisfied with the way I have processed your review request and
remain dissatisfied you also have the right to appeal to the Information
Commissioners’ Office (ICO) [1]https://ico.org.uk/make-a-complaint/.

Yours sincerely

David Lagzdins

Senior Solicitor

Sevenoaks District Council | Council Offices | Argyle Road | Sevenoaks |
Kent | TN13 1HG

Tel: 01732 227350

DX 30006 SEVENOAKS

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