Breakdown of undergraduate admissions statistics

Greg Auger made this Freedom of Information request to University of Sussex

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The request was partially successful.

Dear the University of Sussex,

Under the Freedom of Information Act, please can you provide me with the following information regarding undergraduate admissions:

For each of the last four undergraduate application cycles (for typical entry in 2008 through to 2011), seperately for Home (UK) students, 'other' EU students and for International students:
1. The number of applications revieved through UCAS by the standard deadline for equal consideration (15th January for most courses, but 15th October, 24th March, etc where applicable).
2. The number of offers made to applicants (of those in #1).
3. The number of students (of those in #2) who made the university their "firm".
4. The number of students (of those in #2) who made the university their "insurance".
5. The number of those in #3 who enrolled at the university in the Autumn.
6. The number of those in #4 who enrolled at the university in the Autumn.
7. The number of students who enrolled at the university in the Autumn, but are not included in #1. This should include students accepted through "clearing" and "adjustment" and anyone else who did not submit an application by the standard deadline referred to in #1.

Please include deferred applications in the application cycle they were submitted in, rather than in the following cycle.

For the 2011 cycle, I appreciate definitive numbers for #5, #6 and #7 may not be known, but please can you provide the latest estimates based on available data.

I believe this should be 84 pieces of data. I look forward to your response, which I would ask you to provide in either plain text or an ISO standard spreadsheet document (either OpenDocument Spreadsheet ISO/IEC 26300:2006 or Office Open XML Workbook ECMA-376 ISO/IEC 29500) as I am entitled to ask under Section 11 of the Freedom of Information Act.

Yours faithfully,
G. Auger.

Freedom of Information, University of Sussex

Dear Mr Auger,

Thank you for your below email requesting information about the University’s admissions.

Your request is being dealt with under the terms of the Freedom of Information Act 2000 and will be answered within twenty working days following the date of receipt, i.e. by 18th October 2010.

Yours sincerely,

Dr Camilla Briault
Office of Governance and Secretariat,
University of Sussex,
Sussex House, Falmer, Brighton, BN1 9RH.

________________________________________
From: Greg Auger [[FOI #86771 email]]
Sent: 20 September 2011 17:40
To: Freedom of Information
Subject: Freedom of Information request - Breakdown of undergraduate admissions statistics

Dear the University of Sussex,

Under the Freedom of Information Act, please can you provide me
with the following information regarding undergraduate admissions:

For each of the last four undergraduate application cycles (for
typical entry in 2008 through to 2011), seperately for Home (UK)
students, 'other' EU students and for International students:
1. The number of applications revieved through UCAS by the standard
deadline for equal consideration (15th January for most courses,
but 15th October, 24th March, etc where applicable).
2. The number of offers made to applicants (of those in #1).
3. The number of students (of those in #2) who made the university
their "firm".
4. The number of students (of those in #2) who made the university
their "insurance".
5. The number of those in #3 who enrolled at the university in the
Autumn.
6. The number of those in #4 who enrolled at the university in the
Autumn.
7. The number of students who enrolled at the university in the
Autumn, but are not included in #1. This should include students
accepted through "clearing" and "adjustment" and anyone else who
did not submit an application by the standard deadline referred to
in #1.

Please include deferred applications in the application cycle they
were submitted in, rather than in the following cycle.

For the 2011 cycle, I appreciate definitive numbers for #5, #6 and
#7 may not be known, but please can you provide the latest
estimates based on available data.

I believe this should be 84 pieces of data. I look forward to your
response, which I would ask you to provide in either plain text or
an ISO standard spreadsheet document (either OpenDocument
Spreadsheet ISO/IEC 26300:2006 or Office Open XML Workbook ECMA-376
ISO/IEC 29500) as I am entitled to ask under Section 11 of the
Freedom of Information Act.

Yours faithfully,
G. Auger.

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #86771 email]

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requests to University of Sussex? If so, please contact us using
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-------------------------------------------------------------------

Freedom of Information, University of Sussex

Dear Mr Auger,

I write following your request dated 20th September (below) under the Freedom of Information Act 2000.

While some of the information you request is likely to held by the University, your request is refused under section 12(1) of the Freedom of Information Act. You have requested statistical summaries of a large number of disparate records; these records are not located in a way that would allow us to locate, retrieve, and extract them within the appropriate limit of GBP450 as set out in the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004. The amount of work required would take substantially longer than 18 hours of staff time charged at GBP25 per hour as deemed the appropriate limit under the Regulations.

If you are not satisfied with the University's response to your request, you may ask the University to review it. If you wish to do this, pleas write to this address in the first instance. Full details of our FOI complaints procedure, including how to complain to the Information Commissioner, are at: http://www.sussex.ac.uk/records/1-2-10-3...

Yours sincerely,

Dr Camilla Briault
Office of Governance and Secretariat,
University of Sussex,
Sussex House, Falmer, Brighton, BN1 9RH.

________________________________________
From: Greg Auger [[FOI #86771 email]]
Sent: 20 September 2011 17:40
To: Freedom of Information
Subject: Freedom of Information request - Breakdown of undergraduate admissions statistics

Dear the University of Sussex,

Under the Freedom of Information Act, please can you provide me
with the following information regarding undergraduate admissions:

For each of the last four undergraduate application cycles (for
typical entry in 2008 through to 2011), seperately for Home (UK)
students, 'other' EU students and for International students:
1. The number of applications revieved through UCAS by the standard
deadline for equal consideration (15th January for most courses,
but 15th October, 24th March, etc where applicable).
2. The number of offers made to applicants (of those in #1).
3. The number of students (of those in #2) who made the university
their "firm".
4. The number of students (of those in #2) who made the university
their "insurance".
5. The number of those in #3 who enrolled at the university in the
Autumn.
6. The number of those in #4 who enrolled at the university in the
Autumn.
7. The number of students who enrolled at the university in the
Autumn, but are not included in #1. This should include students
accepted through "clearing" and "adjustment" and anyone else who
did not submit an application by the standard deadline referred to
in #1.

Please include deferred applications in the application cycle they
were submitted in, rather than in the following cycle.

For the 2011 cycle, I appreciate definitive numbers for #5, #6 and
#7 may not be known, but please can you provide the latest
estimates based on available data.

I believe this should be 84 pieces of data. I look forward to your
response, which I would ask you to provide in either plain text or
an ISO standard spreadsheet document (either OpenDocument
Spreadsheet ISO/IEC 26300:2006 or Office Open XML Workbook ECMA-376
ISO/IEC 29500) as I am entitled to ask under Section 11 of the
Freedom of Information Act.

Yours faithfully,
G. Auger.

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #86771 email]

Is [University of Sussex request email] the wrong address for Freedom of Information
requests to University of Sussex? If so, please contact us using
this form:

Disclaimer: This message and any reply that you make will be
published on the internet. Our privacy and copyright policies:
http://www.whatdotheyknow.com/help/offic...

If you find this service useful as an FOI officer, please ask your
web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

Dear Camilla,

Please can you provide an estimate of the number of staff hours fulfilling my original request would require.

Please could you also inform me which part(s) of the request are the most time consuming, so I can ask you to provide me with a subset of the original information I requested.

Perhaps you could also suggest a way of narrowing my request so that it comes within the eighteen hour limit?

Yours sincerely,
G. Auger

Freedom of Information, University of Sussex

Dear Mr Auger,

Our Head of Admissions, together with the Business Applications team in IT Services, have estimated that it would take between 20 and 30 hours (3-4 days) for them to fulfil your original request between them. I am copying in below the response from the Head of Admissions:

"The time consuming parts of the original request relate to two specific areas:

1. The desire to have figures split into UK, other EU and International. This is because we don't differentiate between UK and the rest of the EU and split our data on the basis of whether applicants count within funded numbers or not. Our stats, therefore, look at UK/EU as one category and non-EU (including Channel Islands/Isle of Man, as well as 'International') as another.

2. Secondly, the request for data relating to applications received by the UCAS deadline is another distinction the University does not make. We obviously consider all applications received prior to 15th January deadline equally and fairly, but for most programmes we continue to receive applications after this date and our systems do not differentiate between 'on time' and 'late' applications. It varies between years, but for many programmes, we will continue to consider applications up until the final close of applications on 30th June and are open in UCAS Extra for many degrees. Obviously all these 'late' applications are considered and therefore the idea of those received by the UCAS 'equal consideration' deadline is not relevant."

What the University can send you is a spreadsheet showing the number of applications made by HEU/Overseas feepayers through the main cycle (irrespective of when the application arrived prior to UCAS' close of applications on 30 June), for the last four years. We are working on this at the moment and will send it you as soon as it is availble.

Best wishes,

Dr Camilla Briault
Office of Governance and Secretariat,
University of Sussex,
Sussex House, Falmer, Brighton, BN1 9RH.

________________________________________
From: Greg Auger [[FOI #86771 email]]
Sent: 05 October 2011 18:40
To: Freedom of Information
Subject: RE: Freedom of Information request - Breakdown of undergraduate admissions statistics

Dear Camilla,

Please can you provide an estimate of the number of staff hours
fulfilling my original request would require.

Please could you also inform me which part(s) of the request are
the most time consuming, so I can ask you to provide me with a
subset of the original information I requested.

Perhaps you could also suggest a way of narrowing my request so
that it comes within the eighteen hour limit?

Yours sincerely,
G. Auger

show quoted sections

Freedom of Information, University of Sussex

1 Attachment

Dear Mr Auger,

I write following your request dated 5th October (below) under the Freedom of Information Act 2000 for information about the University’s admissions.

Please find attached a spreadsheet showing UK/EU and Overseas data and, looking at applications in the main cycle versus those admitted through Clearing/Adjustment.

Copyright in the documents you have been given belongs to the University of Sussex under the Copyright, Designs and Patents Act 1988. Your use of these copyright works must be only as permitted under the Copyright, Designs and Patents Act 1988 and, save where permitted under that Act, this material must not be copied, distributed, modified, reproduced, transmitted, published (including published on the Internet or an intranet), or otherwise made available in whole or in part without the prior written consent of the copyright holder. You must not re-use the disclosed documents and the information therein in a misleading context.
If you are not satisfied with the University’s response to your request, you may ask the University to review it. If you wish to do this, please write to me in the first instance. Full details of our FOI complaints procedure, including how to complain to the Information Commissioner, are at:
http://www.sussex.ac.uk/records/FOIcompl...

Yours sincerely,

Dr Camilla Briault

Office of Governance and Secretariat,
University of Sussex,
Sussex House, Falmer, Brighton, BN1 9RH.

________________________________________
From: Greg Auger [[FOI #86771 email]]
Sent: 05 October 2011 18:40
To: Freedom of Information
Subject: RE: Freedom of Information request - Breakdown of undergraduate admissions statistics

Dear Camilla,

Please can you provide an estimate of the number of staff hours
fulfilling my original request would require.

Please could you also inform me which part(s) of the request are
the most time consuming, so I can ask you to provide me with a
subset of the original information I requested.

Perhaps you could also suggest a way of narrowing my request so
that it comes within the eighteen hour limit?

Yours sincerely,
G. Auger

show quoted sections