Dear British Waterways Board,

I refer to all board meetings held in December 2011 and January 2012.

Can you please provide via whatdotheyknow.com a copy of all
reports, sub committee minutes and other documents entioned in the minutes of these meetings.

Can you also provide a copy of the minutes and agenda, unless these have already been published on your website.

May I ask that you give full reasons (quoting the relevant section of the FoI Act) for any redacted information.

Bearing in mind your breeches of the freedom of information act in respect of a similar requests, may I remind you of your legal duties in respect of this request.

Yours faithfully,

Allan Richards

Information Request,

Dear Mr Richards,

Thank you for your e-mail which we received today.

I am pleased to inform you that once we have confirmed the extent to which the regulations permit the release of the information which you have requested a response will be sent within a 20 working day timescale of receipt of your request on 3rd February 2012.

Kind regards,

Sarina Young
Customer Service Co-Ordinator
British Waterways  |  The Kiln  |  Mather Road  |  Newark  |  NG24 1FB  | Tel:  01636 675740 | Mob:  07785 295 274 | Fax:  01636 705584 |
In April 2012 the canals and rivers that British Waterways cares for and maintains in England and Wales will become part of a new charity called the Canal & River Trust.
Want to know more? Go to - www. waterscape.com/findoutmore
Follow the BW Customer Service team on Twitter at http://twitter.com/BWCustServ 

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Information Request,

7 Attachments

Dear Mr Richards,

Your request under the Freedom of Information Act: FOIA022/12

Your request was as follows:

I refer to all board meetings held in December 2011 and January 2012. Can you please provide via whatdotheyknow.com a copy of all reports, subcommittee minutes and other documents mentioned in the minutes of these meetings. Can you also provide a copy of the minutes and agenda, unless these have already been published on your website. May I ask that you give full reasons (quoting the relevant section of the FoI Act) for any redacted information.

Our response:

There were no British Waterways Board meetings in December

The agendas for the November and January Board meetings are published here http://britishwaterways.co.uk/about-us/b...

The minutes of the January meeting will be published on www.britishwaterways.co.uk after their approval at the March Board meeting.

The January Board Papers are attached and, where information has been redacted, the relevant section of the Freedom of Information Act has been quoted.

Yours sincerely,

Sarina Young
Customer Service Co-Ordinator
British Waterways  |  The Kiln  |  Mather Road  |  Newark  |  NG24 1FB  | Tel:  01636 675740 | Mob:  07785 295 274 | Fax:  01636 705584 |
In April 2012 the canals and rivers that British Waterways cares for and maintains in England and Wales will become part of a new charity called the Canal & River Trust.
Want to know more? Go to - www. waterscape.com/findoutmore
Follow the BW Customer Service team on Twitter at http://twitter.com/BWCustServ 

show quoted sections

Dear British Waterways,

You state -

The minutes of the January meeting will be published on www.britishwaterways.co.uk after their approval at the March Board meeting.

The board reviewed its policy and changed it in July 2009. I have a letter on file from your chief executive dated 23 July 2009 which confirms this. Specifically it says -

The board have now reviewed its policy and decided at their July 2009 meeting that minutes of their meetings shall be published once the draft of them has been approved by the Chairman of the meeting. This will now normally be within two to three weeks of the meeting.

I would therefore ask you to do as I have requested and provide me with those minutes which you have failed to publish in accordance with the boards directive.

I also note that you have not provided me with minutes of sub committee meetings. As such I would ask you to check that you have provided me with all documents requested.

Yours sincerely,

Allan Richards

Dear British Waterways,

I have now reviewed your partial response to my request.

May I ask that you read Decision Notice FS50424235 with particular regard to para 5 and 6 and reply accordingly with regard to any information redacted.

Yours sincerely,

Allan Richards

Dear British Waterways,

For your further information I previously wrote (2/3/2012) -

I also note that you have not provided me with minutes of sub committee meetings. As such I would ask you to check that you have provided me with all documents requested.

I now understand that the missing documents should include -

Minutes of the Property Committee telecom held on 2 December 2011 and Minutes of the Audit Committee held on 11 January 2012.

Yours sincerely,

Allan Richards

Information Request,

Dear Mr Richards,

Thank you for your e-mail which I received this morning.

In your e-mail you ask that we:

"read Decision Notice FS50424235 with particular regard to para 5 and 6 and reply accordingly with regard to any information redacted."

I'm afraid that it is not clear what you are asking us to do, could you please expand on this request.

Kind regards,

Sarina Young
Customer Service Co-Ordinator
British Waterways  |  The Kiln  |  Mather Road  |  Newark  |  NG24 1FB  | Tel:  01636 675740 | Mob:  07785 295 274 | Fax:  01636 705584 |
In April 2012 the canals and rivers that British Waterways cares for and maintains in England and Wales will become part of a new charity called the Canal & River Trust.
Want to know more? Go to - www. waterscape.com/findoutmore
Follow the BW Customer Service team on Twitter at http://twitter.com/BWCustServ 

show quoted sections

Dear British Waterways,

Following your partial response to my request. I send you three replies (not one as you have indicated). You have asked me to clarify which I do as follows:-

Your response did not include all the documents requested. In particular you failed to provide a copy of the minutes of the board meeting. You have also failed to provide copies of sub-committee minutes.

With regard to the information you did supply it is heavily redacted (17 redactions in one document for example). I inadvertently quoted the wrong sections of FS50424235. I meant to say section Section 29, 30, 31 & 32.

In brief I am saying that you should adopt Option 1 or Option 2. It is insufficient simply to quote the exemptions under part 2 of FOIA that are being applied, you also have to explain WHY they are being applied.

I note that your response is now overdue.

Yours sincerely,

Allan Richards

Dear British Waterways,

This request was made on 3/3/2012.

I am still awaiting the following documents as noted in your January minutes.

12/025 Audit Committee: The minutes of the meeting of the Audit Committee held on Wednesday 11th January 2012 were noted.

12/026 Property Committee: The minutes of the Property Committee meeting held on Friday 2nd December 2011 were noted.

Please also carry out an internal review to determine why these documents have not been provided and why minutes of board meetings are not published within 2-3 weeks on a meeting (as decided by your board).

Yours sincerely,

Allan Richards

Information Request,

Dear Mr Richards,

Thank you for your e-mail and internal review request.

These matters will now be considered by a director or senior manager and a response will be sent to you within 40 working days, although we will do our best to reply sooner.

Kind regards,

Sarina Young
Customer Service Co-Ordinator
British Waterways  |  The Kiln  |  Mather Road  |  Newark  |  NG24 1FB  | Tel:  01636 675740 | Mob:  07785 295 274 | Fax:  01636 705584 |
This summer the canals and rivers that British Waterways cares for and maintains in England and Wales will become part of a new charity called the Canal & River Trust.
Want to know more? Go to - www. waterscape.com/findoutmore
Follow the BW Customer Service team on Twitter at http://twitter.com/BWCustServ 

show quoted sections

Dear British Waterways,

May I remind you again that you are withholding two documents. To avoid yet another complain, please supply them within two days.

Yours sincerely,

Allan Richards

Dear British Waterways,

May I remind you once again that you are breaking the law by withholding information.

Yours sincerely,

Allan Richards

Dear British Waterways,

May I remind you once again that you are breaking the law by withholding information.

May I also remind you that you should normally reply to a request for a review within 20 working days.

Yours sincerely,

Allan Richards

Information Request,

2 Attachments

Dear Mr Richards,

Please find attached copies of the following documents as requested.

1. 12/025 Audit Committee: The minutes of the meeting of the Audit Committee held on Wednesday 11th January 2012 were noted.
2. 12/026 Property Committee: The minutes of the Property Committee meeting held on Friday 2nd December 2011 were noted.

I apologise for the delay in sending them to you.

Kind regards,

Sarina Young
Customer Service Co-Ordinator
British Waterways  |  The Kiln  |  Mather Road  |  Newark  |  NG24 1FB  | Tel:  01636 675740 | Mob:  07785 295 274 | Fax:  01636 705584 |
This summer the canals and rivers that British Waterways cares for and maintains in England and Wales will become part of a new charity called the Canal & River Trust.
Want to know more? Go to - www. waterscape.com/findoutmore
Follow the BW Customer Service team on Twitter at http://twitter.com/BWCustServ 

show quoted sections

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