Background information about the Student Lifecycle Project

The request was partially successful.

Dear Sir or Madam,

1. Appendix C (Phase 1 - Estimated Costs) of "Review of Student Administrative Processes" that was submitted to the Senior Management Group - Tuesday 26 June 2007 provides an itemised budget request for phase 1 of the Student Lifecycle Project. Could you please provide the actual spent against each item listed in Appendix C?

2. Could you please provide me with a breakdown of the cost of the due diligence phase (i.e. £293,982)? In this breakdown all I need is who was paid, how much they were paid, and for what purpose?

3. Your estimated cost for phase 1 of the student lifecycle project was £653,600 (as described in Appendix C of "Review of Student Administrative Processes" ). However, in replying to another FoI request (
http://www.whatdotheyknow.com/request/12... ) you stated that the actual cost was in the region of £801,655.

Could you please tell me who approved the additional funds? I also wish to see all relevant proposals that were produced, and minutes of all meetings that were held to discuss or approve the additional funds.

4. On page 10 of "Review of Student Administrative Processes" document that was submitted to the Senior Management Group - Tuesday 26 June 2007 there is a mention of two independent consultants visiting the University. Could you please tell me how much each was paid and who approved the expenditure?

5. According to the high-level plan (see page 11 of the above document) the target completion date for Phase 1 was Aug 08. Was this achieved? If not when was this phase completed? If this phase was not completed on time what were the reasons?

Yours faithfully,

James Watson

FOI Office, University of Glasgow

1 Attachment

Dear Mr Watson,

Further to your Freedom of Information request dated 30 September 2009
timed 12:39 hours. Please find letter of acknowledgement attached.

You will find that the University's acknowledgement of your information
request is in PDF (Portable Document Format) file(s) attached to this
email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ
G12 8QQ

The University of Glasgow, charity number SC004401

FOI Office, University of Glasgow

3 Attachments

Dear Mr Watson,

Please find attached the University's response to your Freedom of
Information (Scotland) Act 2002 request dated 30 September 2009 timed
12:39 hours.

You will find that the University's response to your information request
is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ
G12 8QQ

The University of Glasgow, charity number SC004401

Dear Sir or Madam,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of University of Glasgow's handling of my FOI request 'Background information about the Student Lifecycle Project'.

Your response to my FoI request is inconsistent with the information you provided me in you review of one of my previous requests, please see:

http://www.whatdotheyknow.com/request/17...

In response to that request for review you stated:

“With respect to approval of the expenditure, the University’s Senior Management Group (SMG) approved a budget of £653.6k for Phase I of the Student Lifecycle Project: Phase I encompassed that part of the project prior to the contract with the supplier being signed i.e. including the due diligence. The level of spend is
clearly within the budget allocated.”

Based on this reply, Phase I encompassed the due diligence. I therefore do not believe that your reply “Phase I was concluded at the end of August 2008 …” is the answer to my question 5, i.e. “According to the high-level plan (see page 11 of the above document) the target completion date for Phase 1 was Aug 08. Was this achieved? If not when was this phase completed? If this phase was not completed on time what were the reasons?”

In light of this please review your answer.

You do not answer my 1st question either. Based on the information you have so far provided to me I know that many facts have been omitted, for example the cost of due diligence.

Again, I would like you to check your figures and provide me with an accurate response.

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/ba...

Yours faithfully,

James Watson

Helen Paterson left an annotation ()

Dear James

In your request for the internal review of this FoI request you have expressed your dissatisfaction with their answers to your 1st and 4th questions.

Please note that they have not answered your 3rd question either.

Helen

FOI Office, University of Glasgow

1 Attachment

Dear Mr Watson,

Further to your Freedom of Information Request for a Review dated 30
October 2009 timed 14:55 hours. Please find letter of acknowledgement
attached.
You will find that the University's acknowledgement of your Request for
a Review is in PDF (Portable Document Format) file(s) attached to this
email.

The PDF file format is used for electronic distribution because it
preserves the look and feel of the original document complete with
fonts, colours, images, and layout. To open a PDF file you can download
a free program called Acrobat Reader and install it onto your computer
by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ
G12 8QQ

The University of Glasgow, charity number SC004401

FOI Reviews, University of Glasgow

1 Attachment

Please find attached the University's response to your request for a
review.

<<FoI 2009-184F0076448.pdf>>

Wolfram Bayer left an annotation ()

There are a number of inconsistencies in the University's reply for example:

The University had already told us in a previous response that the actual cost of Phase I was £801,655. In the original response to this request the cost was apparently £218,144.24. The review of this FOI request revealed a figure of £808,017.93.

The University's reply to question 5 is again evasive. They had already told us that "Phase I encompassed that part of the project prior to the contract with the supplier being signed i.e. including the due diligence." Why did the University not admit to Phase I being delayed and give the reasons for this delay. What are they trying to hide?

The University should respect the FOI Act and not provide the public with vague, ambiguous and inconsistent replies. Is this befitting of a University that wishes to become one of the top UK Universities?