Auction of Council Furniture Chattels, etc

ronmetcalfe made this Freedom of Information request to East Devon District Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear East Devon District Council,

The following is a request in accordance with the Freedom of Information Act 2000.

Recently an email from a Conservative counsellor was released into the public domain regarding the purchase of a “very large table in the members room” as a result of “an auction of council furniture, chattels, etc” to the benefit of members and EDDC staff.

The email went on to state "I have been told that I have been successful in my bid so the table along with the 8’ extension is heading back to Exmouth to sit in (address of councillor), Exmouth in its rightful Town (some may say)” and then stated arrangements for its removal date in order that it could be used for the Councillor’s Christmas dinner for 22 family members.

Subsequently on 21st December 2018, the Leader of the Council made a statement about the disposal of a range of items, including this table. He said the large table “attracted little professional interest with one valuer estimate of just £50”.

I would like to know:
If one valuer’s estimate was £50, what were the other estimates?
What are the names of the valuers who gave estimates for the table?
Does EDDC audit not require a range and record of estimates for the disposal of council assets, as well as a record of disposals?
EDDC, like other councils, should have a written policy and procedure for the disposal of assets such as used equipment, furniture  and other plant, What is that policy and procedure?

Who was the Councillor that successfully bid for “the very large table in the members room”?
How much did the Councillor pay?

Was the ornate clock on the mantel piece (as shown on the cover of the Residents Magazine, December 2018) part of this disposal process?
If so, what was the valuation given?
What price was paid?
Who bought this clock?

The Leader of the Council referred to proceeds of this sale and other sales going to the Chairman’s Civic Fund.
How much money was raised from this sale of “items of sentimental interest or practical use”?
What are the “other sales” Councillor Thomas refers to?
How much money was raised from each of these “other sales”?
What is the total now of the Chairman’s Civic Fund?
Information about the Chairman’s Civic Fund is not easily accessible on the EDDC website; a word search on the site produces “no result”. Where can details of this fund and its administration be found?

Yours faithfully,

ronmetcalfe

Dear East Devon District Council,
I have not received an acknowledgement of my FOI concerning "Auction of Council Furniture Chattels, etc" submitted via WhatDoTheyKnow on December 8.

The WhatDoTheyKnow website records that the email Message to EDDC was delivered - as stated on the website. Below is a copy of what is stated and the logs from the mail server.

This message has been delivered.
We've received a delivery status notification from the mailserver belonging to the authority.

These logs show what happened to this message as it passed through our Exim mail server. You can send these logs to an authority to help them diagnose problems receiving email from WhatDoTheyKnow.

2019-01-08 16:13:07 [27742] 1ggu03-0007DS-Dl <= request-542757-[REDACTED]@whatdotheyknow.com H=owl.ukcod.org.uk [46.43.39.108]:37909 I=[46.43.39.112]:25 P=esmtps X=TLS1.2:ECDHE_RSA_AES_256_GCM_SHA384:256 CV=no S=4647 M8S=0 id=[email address] T="Freedom of Information request - Auction of Council Furniture\n Chattels, etc" from <request-542757-[REDACTED]@whatdotheyknow.com> for [email address]
2019-01-08 16:13:07 [4680] 1ggu03-0001DS-BA => [email address] F=<request-542757-[REDACTED]@whatdotheyknow.com> P=<request-542757-[REDACTED]@whatdotheyknow.com> R=send_to_smarthost T=remote_smtp S=4463 H=[REDACTED] PRX=[]:0 I=[46.43.39.108]:37909 X=TLS1.2:ECDHE_RSA_AES_256_GCM_SHA384:256 CV=no DN="CN=mx0.mysociety.org" C="250 OK id=1ggu03-0007DS-Dl" QT=0s DT=0s
2019-01-08 16:48:35 [32153] 1ggu03-0007DS-Dl => [email address] F=<request-542757-[REDACTED]@whatdotheyknow.com> P=<request-542757-[REDACTED]@whatdotheyknow.com> R=dnslookup_returnpath_dkim T=remote_smtp_dkim_returnpath S=5615 H=mail.strata.solutions [62.255.116.11]:25 PRX=[]:0 I=[46.43.39.102]:55877 X=TLS1.2:ECDHE_RSA_AES_256_GCM_SHA384:256 CV=yes DN="OU=Domain Control Validated,CN=mail.strata.solutions" C="250 2.0.0 Ok: queued as 43YyrL5cfZz3pcrs" QT=35m28s DT=1s

Please acknowledge my request and that you are dealing with it.

Thank you
Yours faithfully,

ronmetcalfe

FOI EDDC, East Devon District Council

Good afternoon Mr Metcalfe

Your request, submitted on the 8th January, has been logged on our system and an acknowledgement email (copied below) was sent to you on the same day.

Automated Response from East Devon District Council.

Thank you for submitting a request for information. We will respond to your request as quickly as possible, within the 20 working day statutory deadline under the Freedom of Information Act 2000.

For your reference, your unique case number is 101000862682.

To track progress on your case, you can use your case reference number 101000862682 and your email address to log in to our Customer Portal from the following link:

https://selfservice.eastdevon.gov.uk/Cit...

---------------------------------------
Customer Service Centre
East Devon District Council
Web: www.eastdevon.gov.uk

show quoted sections

Dear FOI EDDC,

Thank you for your response.

I did receive an email directly from EDDC, not via this site, in response to my request on the EDDC website.
Because there was no response or acknowledgement from EDDC on this WhatDoTheyKnow website .......and my FOI has not been posted on the EDDC published list of FOI requests, it did seem that my FOI had gone missing.

I look forward to your reply as quickly as possible (as stated in your acknowledgment email).
Thank you

Yours sincerely,

ronmetcalfe

FOI EDDC, East Devon District Council

Good morning Mr Metcalfe

Your request has been received and is being processed. The form does not automatically appear online when a customer makes their request via our web form, we need to manually add it. This has now been done and you should be able to access your request online.

Regards

Kate

Mrs Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

Working days Monday - Thursday

show quoted sections

East Devon District Council

Mr Metcalfe

Thank you for your request for information. Please find the response to your query below.

"Recently an email from a Conservative councillor was released into the public domain regarding the purchase of a "very large table in the members room" as a result of "an auction of council furniture, chattels, etc" to the benefit of members and EDDC staff. The email went on to state "I have been told that I have been successful in my bid so the table along with the 8' extension is heading back to Exmouth to sit in (address of councillor), Exmouth in its rightful town (some may say)" and then stated arrangements for its removal date in order that it could be used for the Councillor's Christmas dinner for 22 family members. Subsequently on 21st December 2018, the Leader of the Council made a statement about the disposal of a range of items, including this table. He said the large table "attracted little professional interest with one valuer estimate of just £50". I would like to know:

1. If one valuer's estimate was £50, what were the other estimates?
Other valuers viewed but were not interested in estimating for the table due to its low value

2. What are the names of the valuers who gave estimates for the table?
The other agents who attended to provide estimates were;
Potburys
Whittons
Lyme Bay
MST

3. Does EDDC audit not require a range and record of estimates for the disposal of council assets, as well as a record of disposals?
It is not clear what specific information is being requested here. Bids and disposal receipts will be recorded.

4. EDDC, like other councils, should have a written policy and procedure for the disposal of assets such as used equipment, furniture and other plant, What is that policy and procedure?
There is a link below to the 'Property Matters' section of the Council Constitution which is on our website, specifically items 15 & 16;

15. Authority (after consultation with the relevant Portfolio Holder) to dispose of property assets which have a market value which does not exceed £30,000.
16. Sale of vehicles, equipment or machinery surplus to the Council's needs where the consideration does not exceed £30,000.

http://eastdevon.gov.uk/media/2537547/cj...

5. Who was the Councillor that successfully bid for "the very large table in the members room"?
This information is exempt from disclosure under s40 of the Freedom of Information Act as being personal data.

6. How much did the Councillor pay?
The bid was £400

7. Was the ornate clock on the mantel piece (as shown on the cover of the Residents Magazine, December 2018) part of this disposal process?
The clock in question originally belonged to Honiton Rural District Council and has been offered to Honiton Town Council.
If so, what was the valuation given? ? See above
What price was paid? ? See above
Who bought this clock? ? See above

8. How much money was raised from this sale of "items of sentimental interest or practical use"?
The items have not been sold yet so no information is currently held. We anticipate that a figure in the order of £2,000 will be raised which will be ring-fenced in the Civic Fund.

9. What are the "other sales" Councillor Thomas refers to?
The vast majority of items are office furniture (desks, chairs, cabinets). Items will be disposed of in a number of ways. These include via public auction, items given to local groups, town and parish councils in return for donations and income from bulk clearance.

10. How much money was raised from each of these "other sales"?
No information held

11. What is the total now of the Chairman's Civic Fund?
The Civic Fund is a budget and therefore there is no 'total' fund as such. The ring-fenced fund is currently £0 as the items have not been made available for collection / payment.

12. Information about the Chairman's Civic Fund is not easily accessible on the EDDC website; a word search on the site produces "no result". Where can details of this fund and its administration be found?
Civic Fund and Civic Expenses are agreed as part of the Council's annual budget: this is identified in the Councils approved Budget book for 2018/19:
http://eastdevon.gov.uk/media/2413383/re...
The relevant items can be found on page 7 and page 24.

I hope this information is helpful but, if you feel dissatisfied with the way we have responded to your request, please contact our Monitoring Officer, Mr Henry Gordon Lennox, to request an internal review [email address]

You may also approach the Information Commissioner for advice at www.ico.org.uk

Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

Follow us on Facebook (http://www.facebook.com/eastdevon) and Twitter (http://twitter.com/eastdevon)

Subscribe to your East Devon Update for regular news and information about what’s happening at East Devon District Council. Choose which topics you’re interested in to get a personalised update. (https://public.govdelivery.com/accounts/...)

Email disclaimer (http://eastdevon.gov.uk/help/email-discl...)