Assignment Statistics

The request was successful.

Dear District/City/Borough council,

In this request only information on voluntary assignments of council tenancies to those residing with the living tenant is requested (not court ordered transfers of tenancy, not succession following death and not mutual exchanges).

1. a. Please provide a typical Tenancy Agreement used by the council.
b. Please provide your policy, decision making guides, procedures, forms, instructions related to the tenancy assignment procedure.
2. For each of the last 4 years please provide the number of assignment requests received broken down into categories based on the proposed recipient and on whether the original tenant proposes to stay in the property after the assignment:
a. to spouse/partner, original tenant staying
b. to spouse/partner, original tenant leaving
c. to other relatives, original tenant staying
d. to other relatives, original tenant leaving
3. How many requests have been approved by the council broken down by year and categories as in 2 above.
4. How many requests have been rejected by the council broken down by year and categories as in 2 above.
5. How many days it took on average from receiving the request to applicants being notified of the decision broken down by year and category as in 2 above.
6. For the requests refused can you provide brief grounds for refusal grouped by year and categories as in 2 above.

If it would significantly improve efficiency feel free to align years to calendar/accounting/reporting/tax years that you use.

If responding to the request in full would take you over the applicable cost limit, then please narrow down the above request by reducing the number of years covered by the request to a number of years that would bring it within the limits. If even after reducing the time-frame just to one year the request is still outside the cost limit, please narrow it down to just one year and narrow down further by removing 6, then 5, then 4 from the above until the request is within the cost limits.

If breaking down information into categories specified in 2. would be prohibitively expensive/impossible please combine some of the categories to make the request possible.

Yours faithfully,
Malik Patel

Ipswich Borough Council

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Ref No: FOI424994729

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Dear Sir/Madam,

Freedom of Information/ Environmental Information Regulations Request:
Acknowledgement 

Thank you for your request received on 2022-05-26 12:01:42 asking for
information about Assignment statistics.

This request has been allocated a reference number of FOI424994729.

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The statutory timescale for response is 20 working days, however please be
aware that response may be delayed due to disruption caused by the
Coronavirus. 

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We are dealing with your request under the terms of either the Freedom of
Information Act 2000 or the Environmental Information Regulations 2004,
and in line with the Council's policy and protocols. In some circumstances
a fee may be payable and if that is the case, we will let you know.

More information about requesting information from the Council can be
found at:
[1]https://www.ipswich.gov.uk/services/data....

If you have any queries about this message, please contact me via email to
[2][Ipswich Borough Council request email] . Please remember to quote the above reference
number in any future communications.

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Kind Regards

The Information Officer

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Date and time of enquiry: 2022-05-26 12:01:42

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Freedom of Information, Ipswich Borough Council

2 Attachments

Dear Requester,

I am writing to confirm that the Council has now completed its search for the information which you requested on 26 May 2022 about assignment statistics.

The information supplied has been provided by the department responsible for the service delivery.

1. a. Please provide a typical Tenancy Agreement used by the council.
b. Please provide your policy, decision making guides, procedures, forms, instructions related to the tenancy assignment procedure.

Please see the attached.

2. For each of the last 4 years please provide the number of assignment requests received broken down into categories based on the proposed recipient and on whether the original tenant proposes to stay in the property after the assignment:
a. to spouse/partner, original tenant staying
b. to spouse/partner, original tenant leaving
c. to other relatives, original tenant staying
d. to other relatives, original tenant leaving

There have been 0 voluntary assignments made during the last four years. The answer to all subsequent questions is therefore no information held.

3. How many requests have been approved by the council broken down by year and categories as in 2 above.
4. How many requests have been rejected by the council broken down by year and categories as in 2 above.
5. How many days it took on average from receiving the request to applicants being notified of the decision broken down by year and category as in 2 above.
6. For the requests refused can you provide brief grounds for refusal grouped by year and categories as in 2 above.

You may re-use this information under the terms of the Open Government Licence. While re-use is permitted, you should refer to the specific licence conditions.

If you have any queries about this email, please contact me. Please remember to quote the reference number FOI424994729 in any future communications.

If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of our decision, you should write to the Monitoring Officer, Grafton House, 15-17 Russell Road, Ipswich IP1 2DE, within 40 working days of the date of response. Please note that we are not obliged to accept requests for internal reviews after this date.

If you are not content with the outcome of your complaint, you may apply directly to the Information Commissioner's Office (ICO) for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by the Council.

Kind regards,

The Information Officer

[Ipswich Borough Council request email]

Ipswich Borough Council
Grafton House
15-17 Russell Road
Ipswich
IP1 2DE

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