Apr-Jun 2017 Minutes for town council meetings

Daniel Morris made this Freedom of Information request to Ammanford Town Council, Carmarthenshire

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Ammanford Town Council, Carmarthenshire,

I've looked on the Council's website but still can't find Minutes of meetings held by the town council during April, May and June 2017.

Please can you provide copies of these Minutes? If it is more convenient to upload and link them directly on the town council's website, then please just advise of the new links.

Yours faithfully,

D Morris

Town Clerk, Ammanford Town Council, Carmarthenshire

Dear Mr Morris 

I will be in a position to supply these minutes witjin 7 days.

Can you confirm that you are happy to recieve the minutes electronically ?

Anette Clerk 

show quoted sections

Dear Town Clerk,

I'll be happy to receive both sets of Minutes for this quarter, and other quarters, electronically.

Yours sincerely,

D Morris

Daniel Morris left an annotation ()

ICO wrote to the Ammanford Town Council regarding all four outstanding requests on 21 December with the following agreed course of action:

"Action required

Rather than asking you to now issue a proper response to each request, I believe it would be more practical for all concerned for you to treat Mr Morris’s correspondence of 05/12/17 as a request for internal review. The correspondence I refer to can be accessed via the link above for the request submitted 30/11/17. Would you therefore please arrange for an internal review of your handling of all four requests, in particular you should:

inform the applicant whether you hold the requested information;
if it is held, provide the applicant with a copy of it, or;
if the information is held but not being provided, stated which exemptions in Part II of FOIA, or other exclusions, are being applied and explain why they apply.

.....
Although you may not have specifically asked Ammanford Town Council to undertake an internal review of its handling of your requests, it is apparent from your correspondence of 05/12/17 that you have expressed dissatisfaction with how all four of your requests have been handled. We expect public authorities to treat any such correspondence as a formal complaint to be dealt with under its internal review procedure.

Although there is no statutory time set out in the FOIA within which public authorities must complete a review, the Commissioner has issued guidance on this matter. The Commissioner considers that a reasonable time for completing an internal review is 20 working days from the date of the request for review, and in no case should the total time taken
exceed 40 working days.

Accordingly, I have written to Ammanford Town Council requiring that it now conducts an internal review of their handling of your requests and to inform you of the review outcome as soon as possible, and in any case within 20 working days of today’s date.
"

Additionally, the Public Services Ombudsman for Wales refused to investigate the maladministration (failure to prepare/keep records of meetings and make them available for inspection per the 1972 Local Goverment Act, and failure to proactively publish them in electronic form per s55 of the Local Government (Democracy) (Wales) Act 2013. The reason stated was that I have not exhausted the Council's formal complaints procedure. This is somewhat cyclical as Ammanford Town Council does not publish this procedure on its website, and has not replied in a timely manner to other requests!

A formal written complaint was duly posted into Ammanford Town Hall on 21 December 2017 and no response has been received. I also asked PSOW to look at their decision again.

Town Clerk, Ammanford Town Council, Carmarthenshire

5 Attachments

Please see first section of minutes 

Anette 

Clerk

Town Clerk, Ammanford Town Council, Carmarthenshire

6 Attachments

Dear Mr Morris 

Plea find attached the reminder of the minutes 

Anette

Daniel Morris left an annotation ()

Council fined by PSOW and ICO delay detailed here:
http://exasperatedof.blogspot.com/2018/0...
Ammanford Town Council: Half inept. Half hiding something. Half not good at integer maths!

Ammanford Town Clerk, Ammanford Town Council, Carmarthenshire

2 Attachments

Dear Mr Morris,

Please find attached all of the Minutes I have found for Ammanford Town
Council meetings held between the dates you requested.

If you would like me to post a hard copy, please send your address to:
[1][Ammanford Town Council, Carmarthenshire request email]

I have been unable to find any minutes for May 2017.  The investigations I
have made regarding this will be detailed in the formal response to the
ICO investigation submitted to them today.

Unfortunately, I am unable to change what has gone on before, however I
have made recommendations to members as to how Ammanford Town Council
should operate going forward. These recommendations form part of the
response to the ICO.

Regards

Clare Hope
(Interim Clerk)

References

Visible links
1. mailto:[Ammanford Town Council, Carmarthenshire request email]

Dear Ms Hope,

Thanks for your help in trying to get to the bottom of the mess made by the fifteen elected Ammanford Town Councillors and the part-time staff they supervised.

Daniel

Daniel Morris left an annotation ()

ICO issued Decision Notice FS50711667 on 4 March 2019. "The Commissioner does not require any steps to be taken". Notes Information Notice issued 26 October 2018 and that Council had not cooperated.

Ammanford Town Council finally registered as a Data Controller on 25 Feb 2019 (enforcement action started 10 Jul 2018).