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"Appropriate policy document"

Wayne Etherington made this Freedom of Information request to Information Commissioner's Office

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

We're waiting for Wayne Etherington to read a recent response and update the status.

Dear Information Commissioner’s Office,

Please advise the date that the Information Commissioner's Office adopted an "appropriate policy document" required for the processing of special category data under GDPR, and for sensitive processing under Part 3 of the Data Protection Act 2018 (the LED).

Please also provide a copy of this/these document(s), details of how it was/they were approved and by whom.

Yours faithfully,

Wayne Etherington

AccessICOinformation, Information Commissioner's Office

Thank you for contacting the Information Commissioner’s Office. We confirm
that we have received your correspondence.

If you have made a request for information held by the ICO we will contact
you as soon as possible if we need any further information to enable us to
answer your request. If we don't need any further information we will
respond to you within our published, and statutory, service levels. For
more information please visit [1]http://ico.org.uk/about_us/how_we_comply

If you have raised a new information rights concern - we aim to send you
an initial response and case reference number within 30 days.

If you are concerned about the way an organisation is handling your
personal information, we will not usually look into it unless you have
raised it with the organisation first. For more information please see our
webpage ‘raising a concern with an organisation’ (go to our homepage and
follow the link ‘for the public’). You can also call the number below.

If you have requested advice - we aim to respond within 14 days. 

If your correspondence relates to an existing case - we will add it to
your case and consider it on allocation to a case officer.

Copied correspondence - we do not respond to correspondence that has been
copied to us.

For more information about our services, please see our webpage ‘Service
standards and what to expect' (go to our homepage and follow the links for
‘Report a concern’ and ‘Service standards and what to expect'). You can
also call the number below.

For information about what we do with personal data see our [2]privacy
notice.

If there is anything you would like to discuss with us, please call our
helpline on 0303 123 1113.

Yours sincerely

The Information Commissioner’s Office

Our newsletter

Details of how to sign up for our monthly e-newsletter can be found at
[3]http://www.ico.org.uk/tools_and_resource...

Twitter

Find us on Twitter at [4]http://www.twitter.com/ICOnews

 

References

Visible links
1. http://ico.org.uk/about_us/how_we_comply
2. https://ico.org.uk/global/privacy-notice/
3. http://www.ico.org.uk/tools_and_resource...
4. http://www.twitter.com/ICOnews

Information Commissioner's Office

11 December 2018

 

Case Reference Number IRQ0805731

 

Dear W Etherington
 

Acknowledgement of request – FOIA

 

Thank you for your recent request for information. We received your
request on 30 November.

 

We will be considering your request under the Freedom of Information Act
2000. You can expect us to respond in full by 3 January. This is 20
working days from the date we received your request. If, for any reason,
we can’t respond by this date, we will let you know and tell you when you
can expect a response.

 

If you have any questions please contact me using the IRQ case reference
number above or by replying to this email and leaving the subject field
unchanged.

 

Thank you for your interest in the work of the Information Commissioner's
Office.

 

Yours sincerely

Sarah Whelan
Senior Information Access Officer
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF
T. 0330 414 6322  F. 01625 524510  [1]ico.org.uk  [2]twitter.com/iconews
Please consider the environment before printing this email
For information about what we do with personal data see our [3]privacy
notice

References

Visible links
1. http://ico.org.uk/
2. https://twitter.com/iconews
3. https://ico.org.uk/global/privacy-notice/

Information Commissioner's Office

21 December 2018

 

Case Reference Number IRQ0805731

 

Dear W Etherington

Request for Information
 
Further to our acknowledgement of 11 December we can now respond to your
request for information of 30 November.
 
We have dealt with your request in accordance with your ‘right to know’
under section 1(1) of the Freedom of Information Act 2000 (FOIA).
 
Your request
 
"Appropriate policy document" Dear Information Commissioner’s Office,
Please advise the date that the Information Commissioner's Office adopted
an "appropriate policy document" required for the processing of special
category data under GDPR, and for sensitive processing under Part 3 of the
Data Protection Act 2018 (the LED). Please also provide a copy of
this/these document(s), details of how it was/they were approved and by
whom.
 
Our response 
 
The information you have requested is available via the ICO website,
please find the links to this below.
 
[1]https://ico.org.uk/global/privacy-notice...
 
[2]https://ico.org.uk/about-the-ico/our-inf...
 
The information you have requested is therefore technically withheld under
section 21 of the FOIA which explains that we are not required to provide
information in response to a request if it is already reasonably
accessible to you from another source.
 
I can advise that the Safeguards Policy was approved in December 2018 by
the ICO’s Data Protection Officer with input from our policy and legal
departments.
 
Next steps
 
I hope this response is clear. If you would like me to clarify anything
about the way your request has been handled please contact me.
 
You can ask us to review the way we have handled your request. Please see
our review procedure [3]here.
 
Following our internal review, if you remain dissatisfied with the way we
have handled your request, there is a statutory complaints process and you
can report your concern to the regulator. I have included information
about how to do this separately.
 
Yours sincerely,
 
 

Sarah Whelan
Senior Information Access Officer
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF
T. 0330 414 6322  F. 01625 524510  [4]ico.org.uk  [5]twitter.com/iconews
Please consider the environment before printing this email
For information about what we do with personal data see our [6]privacy
notice

 
 
 

References

Visible links
1. https://ico.org.uk/global/privacy-notice...
2. https://ico.org.uk/about-the-ico/our-inf...
3. https://ico.org.uk/media/about-the-ico/p...
4. http://ico.org.uk/
5. https://twitter.com/iconews
6. https://ico.org.uk/global/privacy-notice/

Wayne Etherington

Dear Information Commissioner’s Office,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Information Commissioner’s Office's handling of my FOI request '"Appropriate policy document"'.

My request asked for the date that the appropriate policy document was approved. You have not provided this information.

Furthermore, my request was made on 30 November 2018. If, as you say, the document was approved in December 2018 you cannot rely on the S.21 exemption as it was not reasonably available via another means.

I asked who approved the document, and by which process this occurred. You have not provided this information.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/a...

Yours faithfully,

Wayne Etherington

AccessICOinformation, Information Commissioner's Office

Thank you for contacting the Information Commissioner’s Office. We confirm
that we have received your correspondence.

If you have made a request for information held by the ICO we will contact
you as soon as possible if we need any further information to enable us to
answer your request. If we don't need any further information we will
respond to you within our published, and statutory, service levels. For
more information please visit [1]http://ico.org.uk/about_us/how_we_comply

If you have raised a new information rights concern - we aim to send you
an initial response and case reference number within 30 days.

If you are concerned about the way an organisation is handling your
personal information, we will not usually look into it unless you have
raised it with the organisation first. For more information please see our
webpage ‘raising a concern with an organisation’ (go to our homepage and
follow the link ‘for the public’). You can also call the number below.

If you have requested advice - we aim to respond within 14 days. 

If your correspondence relates to an existing case - we will add it to
your case and consider it on allocation to a case officer.

Copied correspondence - we do not respond to correspondence that has been
copied to us.

For more information about our services, please see our webpage ‘Service
standards and what to expect' (go to our homepage and follow the links for
‘Report a concern’ and ‘Service standards and what to expect'). You can
also call the number below.

For information about what we do with personal data see our [2]privacy
notice.

If there is anything you would like to discuss with us, please call our
helpline on 0303 123 1113.

Yours sincerely

The Information Commissioner’s Office

Our newsletter

Details of how to sign up for our monthly e-newsletter can be found at
[3]http://www.ico.org.uk/tools_and_resource...

Twitter

Find us on Twitter at [4]http://www.twitter.com/ICOnews

 

References

Visible links
1. http://ico.org.uk/about_us/how_we_comply
2. https://ico.org.uk/global/privacy-notice/
3. http://www.ico.org.uk/tools_and_resource...
4. http://www.twitter.com/ICOnews

Information Commissioner's Office

17 January 2019

 

Case Reference Number RCC0813986

 

Dear W Etherington

Thank you for your recent request for an internal review of our response
to your information request.

 

You can expect us to respond in full by 30 January 2019. This is 20
working days from the date we received your request for internal review.
If, for any reason, we can’t respond by this date, we will let you know
and tell you when you can expect a response.

 

If you have any questions please contact me using the RCC case reference
number above or by replying to this email and leaving the subject field
unchanged.

 

Thank you for your interest in the work of the Information Commissioner's
Office.

 

Yours sincerely
 

Sarah Whelan
Senior Information Access Officer
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF
T. 0330 414 6322  F. 01625 524510  [1]ico.org.uk  [2]twitter.com/iconews
Please consider the environment before printing this email
For information about what we do with personal data see our [3]privacy
notice

References

Visible links
1. http://ico.org.uk/
2. https://twitter.com/iconews
3. https://ico.org.uk/global/privacy-notice/

Information Commissioner's Office

28 January 2019

 

Case Reference Number RCC0813986

 

Dear W Etherington
 
Information request
 
I write in response to your request of 30 November 2018 in which you
submitted a request for information to the Information Commissioner’s
Office (ICO) via the “What do they know” website. Your request was dealt
with in accordance with the Freedom of Information Act 2000 (FOIA) under
case reference number IRQ0805731.
 
Your request
 
“Appropriate policy document" Dear Information Commissioners Office,
Please advise the date that the Information Commissioner's Office adopted
an "appropriate policy document" required for the processing of special
category data under GDPR, and for sensitive processing under Part 3 of the
Data Protection Act 2018 (the LED). Please also provide a copy of
this/these document(s), details of how it was/they were approved and by
whom. Yours faithfully, Wayne Etherington”
 
Our response
 
My colleague Sarah Whelan wrote to you on 21 December 2018 and confirmed
to you that we held information that fell within the scope of your request
and advised that whilst this fell within a Section 21 exemption under the
Freedom of Information Act, she gave you the appropriate links to the
policy you requested below:
 
 
[1]https://ico.org.uk/global/privacy-notice...
 
[2]https://ico.org.uk/about-the-ico/our-inf...
 
Ms Whelan also advised that the policy was approved by our Data Protection
Officer in December 2018 by our Data Protection Officer.
 
Your request for review
 
On 2 January 2019 you wrote to us via the website “What do they know” and
requested the following:
"Appropriate policy document" Dear Information Commissioners Office,
Please pass this on to the person who conducts Freedom of Information
reviews. I am writing to request an internal review of Information
Commissioners Office's handling of my FOI request '"Appropriate policy
document"'. My request asked for the date that the appropriate policy
document was approved. You have not provided this information.
Furthermore, my request was made on 30 November 2018. If, as you say, the
document was approved in December 2018 you cannot rely on the S.21
exemption as it was not reasonably available via another means. I asked
who approved the document, and by which process this occurred. You have
not provided this information. A full history of my FOI request and all
correspondence is available on the Internet at this address:
https://emea01.safelinks.protection.outl...
Yours faithfully, Wayne Etherington”
 
Our internal review
 
I have reviewed your information request response as requested on 2
January 2019. I can confirm that the date the policy document was approved
was 20 December 2018, as previously stated, this was approved by our Data
Protection Officer further to input from our policy and legal teams.
 
In relation to your complaint that we should not have applied a Section 21
exemption as the information was not available on the date of your
request: I partially uphold your complaint in this regard, this
technically should not have been applied. However, in the interests of
providing advice and assistance Ms Whelan provided you with the
information you sought rather than replying that the information was not
held at the time of your request. Your request for a review of this
decision in the interests of transparency and in order to be helpful and
provide you with what was requested is bordering on the frivolous use of a
formal procedure. I am satisfied you have the information you requested
and consider the matter closed.
 
Complaint procedure
 
If you are dissatisfied with the outcome of this review you can make a
formal complaint with the ICO in its capacity as the regulator of The
Freedom of Information Act 2000. Please follow the link below to submit
your complaint:

[3]https://ico.org.uk/concerns/

Yours sincerely
 

Elizabeth Baxter
Information Access Group Manager
 
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF
T. 0330 3131840  F. 01625 524510  [4]ico.org.uk  [5]twitter.com/iconews
For information about what we do with personal data see our [6]privacy
notice
Please consider the environment before printing this email

 
 
 
 
 
 
 
 
 

References

Visible links
1. https://ico.org.uk/global/privacy-notice...
2. https://ico.org.uk/about-the-ico/our-inf...
3. https://ico.org.uk/concerns/
4. http://ico.org.uk/
5. https://twitter.com/iconews
6. https://ico.org.uk/global/privacy-notice/

We don't know whether the most recent response to this request contains information or not – if you are Wayne Etherington please sign in and let everyone know.