Annual leave and bank holidays

D Kennedy made this Freedom of Information request to West Midlands Combined Authority

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear West Midlands Combined Authority,

This request is concerning the calculation and allocation of annual leave and bank holiday leave for employees. I am specifically interested in the different calculation methods and how employees receive their allowances.
1. Please forward your policy on annual leave and bank holiday entitlement
2. Do you have guidance (or a calculator) specifically on calculating annual leave and bank holidays? If yes, please forward the guide/calculator.
3. When does the leave year for your authority start?
4. Who is responsible for ensuring that employee’s leave is correct?
5. Who is responsible for calculating leave?
6. Please forward your formula for calculating annual leave (full time and part time).
7. Please forward your formula for calculating bank holidays (full time and part time).
8. Is annual/bank holiday leave calculated electronically? If so, which system do you use?
9. Is annual/bank holiday leave recorded electronically? If so, which system do you use?
10. If an employee changes their contract hours, do you recalculate their annual leave/bank holiday entitlement? If, so, please forward your method.
11. If an employee changes their work pattern, do you recalculate their annual leave/bank holiday entitlement? If, so, please forward your method.

Many thanks

D Kennedy

Fazila Nawaz, West Midlands Combined Authority

2 Attachments

Dear Mr Kennedy

 

Thank you for your request for information received on 5^th April 2018

 

Your request is being considered and you will receive the information
requested within the statutory timescale of 20 working days as defined by
the Freedom of Information Act 2000, subject to the information not being
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Information Commissioner's Office

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[2]www.informationcommissioner.gov.uk

 

Yours sincerely,

 

 

Fazila Nawaz
Governance Coordinator

Direct Dial: 0121 214 7201
Email: [email address]
Website: www.wmca.org.uk

Building a more prosperous West Midlands
16 Summer Lane, Birmingham, B19 3SD
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Informationofficer, West Midlands Combined Authority

3 Attachments

Dear D Kennedy,

 

I refer to your Freedom of Information request received on 5^th April
2018.

 

Please see the information you requested set out below.

 

1.     Please forward your policy on annual leave and bank holiday
entitlement

See find attached.

2.     Do you have guidance (or a calculator) specifically on calculating
annual leave and bank holidays? If yes, please forward the
guide/calculator.

See in the attached document.

3.     When does the leave year for your authority start?

See under ‘What is the Annual Leave Year?’ in the attached document.

4.     Who is responsible for ensuring that employee’s leave is correct?

The Sage Payroll & HR system shall automatically calculate holiday based
on service, hours worked and employment dates, pro-rating as necessary.
Responsibility of Sage system admin for holidays is with OD Systems
Management Information Partner & Payroll Manager.

 

5.     Who is responsible for calculating leave?

The Sage Payroll & HR system shall automatically calculate holiday based
on service, hours worked and employment dates, pro-rating as necessary.
Responsibility of Sage system admin for holidays is with OD Systems
Management Information Partner & Payroll Manager.

 

6.     Please forward your formula for calculating annual leave (full time
and part time).

See in the attached document.

7.     Please forward your formula for calculating bank holidays (full
time and part time).

See in the attached document.

8.     Is annual/bank holiday leave calculated electronically? If so,
which system do you use?

See in the attached document.

9.     Is annual/bank holiday leave recorded electronically? If so, which
system do you use?

See in the attached document.

10.  If an employee changes their contract hours, do you recalculate their
annual leave/bank holiday entitlement? If, so, please forward your method.

See examples under part time staff in the attached document.

 

11.  If an employee changes their work pattern, do you recalculate their
annual leave/bank holiday entitlement? If, so, please forward your method.

 

See examples under part time staff in the attached document.

 

If you have a complaint about the way in which your request for
information has been dealt with you should write to Tim Martin, Head of
Governance at West Midlands Combined Authority, 16 Summer Lane,
Birmingham, B19 3SD, e-mail [1][email address]. He will undertake a
full re-evaluation of your case.

 

If, following review of the matter by the Head of Governance, you remain
dissatisfied with the handling of your request you have the right under
section 50 of the Freedom of Information Act 2000 to apply directly to the
Information Commissioner for a decision.

                                               

Generally, the Information Commissioner cannot make a decision unless you
have exhausted our complaints procedure. The Information Commissioner can
be contacted at:

 

Information Commissioner's Office

Wycliffe House

Water Lane 

Wilmslow 
Cheshire 
SK9 5AF 

 

 

Yours sincerely,

 

Anuriti

Anuriti Najran
Governance Officer

Email: [2][email address]
Website: [3]www.wmca.org.uk

Building a more prosperous West Midlands
16 Summer Lane, Birmingham, B19 3SD

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