Dear Mr Kennedy

Thank you for your request for information received on 5^th April 2018

Your request is being considered and you will receive the information
requested within the statutory timescale of 20 working days as defined by
the Freedom of Information Act 2000, subject to the information not being
exempt or containing a reference to a third party.

If appropriate, the information may be provided in paper copy, normal font
size. If you require alternative formats, e.g. language, audio, large
print, etc. then please let me know.

For your information, the Act defines a number of exemptions which may
prevent release of the information you have requested. There will be an
assessment and if any of the exemption categories apply then the
information will not be released. You will be informed if this is the
case, including your rights of appeal.

If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you. You will be informed if this is the case.

If you have any queries or concerns then please contact Tim Martin, Head
of Governance at West Midlands Combined Authority, Centro House, 16 Summer
Lane, Birmingham, B19 3SD, e-mail [1][email address]

Further information is also available from the Information Commissioner
at:

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow 

Cheshire 

SK9 5AF

Telephone:   0303 123 1113

[2]www.informationcommissioner.gov.uk

Yours sincerely,

Fazila Nawaz
Governance Coordinator

Direct Dial: 0121 214 7201
Email: [email address]
Website: www.wmca.org.uk

Building a more prosperous West Midlands
16 Summer Lane, Birmingham, B19 3SD
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Dear D Kennedy,

I refer to your Freedom of Information request received on 5^th April
2018.

Please see the information you requested set out below.

1.     Please forward your policy on annual leave and bank holiday
entitlement

See find attached.

2.     Do you have guidance (or a calculator) specifically on calculating
annual leave and bank holidays? If yes, please forward the
guide/calculator.

See in the attached document.

3.     When does the leave year for your authority start?

See under ‘What is the Annual Leave Year?’ in the attached document.

4.     Who is responsible for ensuring that employee’s leave is correct?

The Sage Payroll & HR system shall automatically calculate holiday based
on service, hours worked and employment dates, pro-rating as necessary.
Responsibility of Sage system admin for holidays is with OD Systems
Management Information Partner & Payroll Manager.

5.     Who is responsible for calculating leave?

The Sage Payroll & HR system shall automatically calculate holiday based
on service, hours worked and employment dates, pro-rating as necessary.
Responsibility of Sage system admin for holidays is with OD Systems
Management Information Partner & Payroll Manager.

6.     Please forward your formula for calculating annual leave (full time
and part time).

See in the attached document.

7.     Please forward your formula for calculating bank holidays (full
time and part time).

See in the attached document.

8.     Is annual/bank holiday leave calculated electronically? If so,
which system do you use?

See in the attached document.

9.     Is annual/bank holiday leave recorded electronically? If so, which
system do you use?

See in the attached document.

10.  If an employee changes their contract hours, do you recalculate their
annual leave/bank holiday entitlement? If, so, please forward your method.

See examples under part time staff in the attached document.

11.  If an employee changes their work pattern, do you recalculate their
annual leave/bank holiday entitlement? If, so, please forward your method.

See examples under part time staff in the attached document.

If you have a complaint about the way in which your request for
information has been dealt with you should write to Tim Martin, Head of
Governance at West Midlands Combined Authority, 16 Summer Lane,
Birmingham, B19 3SD, e-mail [1][email address]. He will undertake a
full re-evaluation of your case.

If, following review of the matter by the Head of Governance, you remain
dissatisfied with the handling of your request you have the right under
section 50 of the Freedom of Information Act 2000 to apply directly to the
Information Commissioner for a decision.

Generally, the Information Commissioner cannot make a decision unless you
have exhausted our complaints procedure. The Information Commissioner can
be contacted at:

Information Commissioner's Office

Wycliffe House

Water Lane 

Wilmslow 
Cheshire 
SK9 5AF 

Yours sincerely,

Anuriti

Anuriti Najran
Governance Officer

Email: [2][email address]
Website: [3]www.wmca.org.uk

Building a more prosperous West Midlands
16 Summer Lane, Birmingham, B19 3SD

The views expressed in this email are those of the sender and do not
reflect the views of West Midlands Combined Authority.
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potentially unlawful

Find out about WMCA by visiting [4]https://www.wmca.org.uk
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References

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