Annual independent appeal panel costs associated with grammar school exam result appeals.

The request was successful.

Dear Buckinghamshire Council,
Please provide me with the annual costs incurred by Buckinghamshire County Council and Buckinghamshire Council in dealing with independent appeals challenging the 11+ test results.
Please provide the information under the following headings:

1..Annual total costs including legal advice, training, administration etc for the independent appeals panels for each of the following years, 2015 grammar school entry year through to the 2020 entry year.

2. The % or actual cost split for in-county and out-of-county appeals carried out by the independent appeals panel.

3. The value of costs charged and recovered from other authorities or organisations for example other Local Authorities, The Bucks Grammar Schools (TBGS) etc.

4. Which BCC /BC budget is charged for the costs of the independent appeals.

Yours faithfully,

Derek Berry

Buckinghamshire Council

Dear Derek Berry

 

Thank you for your information request received on 05 February 2021.

 

We can confirm receipt of your request for information and will handle it
under the most appropriate legislation.  Your case reference number is FOI
21376

 

You can expect to receive a response by 05 March 2021.

 

The Council will be in touch if we need any further information.

 

Yours sincerely,

Information Management Team

Buckinghamshire Council

[1][Buckinghamshire Council request email]

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1. mailto:[Buckinghamshire Council request email]

Freedom of Information, Buckinghamshire Council

Dear Mr Berry

 
FOI 21376

Thank you for contacting Buckinghamshire Council and your request for
information regarding annual independent appeal panel costs associated
with grammar school exam result appeals.
 

This request has been handled under the Freedom of Information Act 2000. 

 

Please find the relevant details below.

Section 12 of the Freedom of Information Act 2000 allows a public
authority to refuse a request if the cost of providing the information to
the applicant would exceed the ‘appropriate limit’ as defined by the
Freedom of Information and Data Protection (Appropriate Limit and Fees)
Regulations 2004:

 

“12 Exemption where cost of compliance exceeds appropriate limit

(1) Section 1(1) does not oblige a public authority to comply with a
request for information if the authority estimates that the cost of
complying with the request would exceed the appropriate limit”.

 

The Regulations provide that the appropriate limit to be applied to
requests received by local authorities is £450 (equivalent to 18 hours
work).  In estimating the cost of complying with a request for information

 

This information you have requested cannot be reported on from our data
base. The appeals team not keep records of whether an appeal is from an
in-county or out-of-county appellant. To identify the % or actual cost
split for in-county and out-of-county appeals carried out by the
independent appeals panel we would need to  identify each grammar appeal
over the last 5 years and send name and ref to our admissions department
and ask them to check their records and tell us if the parent lives in or
outside the county.

 

We administer about 1200-1500 admission appeals a year. It would take
approximately 3/5 minutes for the appeals team to check each appeal (e.g. 
1,800 X5x5 = 45,000 minutes = 750 hours; or 1,550 x3x5 = 22,500 minutes =
375 hours). The admissions team would then have to cross check each
grammar school appeal.

 

We can also advise we are unable to report on a breakdown of costs for
independent appeals panels as you have requested as the information is not
held in a way we can extract from our system. For context, the Council
administer 12 different types of appeal and it would be impossible to
extract the information at the level requested. for example, a venue cost
will be charged for one day at a venue where different types of appeals
are heard;  training costs will be incurred for training for all types of
appeal hearing; appeal team staff copy and send out paperwork for
different types of appeal all together according to a mixed  hearing list,
etc.

 

We can advise that it costs It costs circa £300k a year to deliver the
education appeals service. Council spending and contracts can be found
published [1]here. This would include all payments made the Council over
£500 pounds by other organisations.

 

Under our duty to provide advice and assistance if you would like to
discuss further ways of narrowing your request to bring it within the cost
threshold please contact me.

 

If you have any queries about this letter, please contact me. Please
remember to quote the reference number provided in the subject line of
this email in any future communications.

 

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you can contact us at [2][Buckinghamshire Council request email] or by
writing to us at

Information Governance
Buckinghamshire Council
The Gateway
Gatehouse Road
Aylesbury
HP19 8FF

 

If you are not content with the outcome of your complaint, you may apply
directly to the Information Commissioner for a decision.

 

Generally, the ICO cannot make a decision unless you have exhausted the
internal review procedure provided by Buckinghamshire Council. 

 

You can contact the ICO via their website
[3]https://ico.org.uk/make-a-complaint/ or by writing to them at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire

SK9 5AF 

Alternatively, you can phone them on 0303 123 1113.

 

With kind regards

 

The Freedom of Information Team

[4][Buckinghamshire Council request email]

 

Buckinghamshire Council
New County Offices

Walton Street

Aylesbury

Bucks
HP20 1UA

 

 

 

 

[5]Stay Home

DISCLAIMER FOR BUCKINGHAMSHIRE COUNCIL

Any views expressed in this email are those of the individual sender and
are not necessarily those of Buckinghamshire Council unless explicitly
stated.

This email and any attachments may contain confidential or privileged
information and is intended solely for the use of the individual or entity
to whom it is addressed. Any confidential, sensitive or protectively
marked material must be handled accordingly.

If you are not the intended recipient you must not disclose, distribute,
copy, print or rely on any of the information contained in the email or
attachments, and all copies must be deleted immediately. If you do receive
this email in error please notify the sender immediately and note that
confidentiality or privilege is not waived or lost. 

Buckinghamshire Council may monitor the contents of emails sent and
received via its network for the purposes of ensuring compliance with
relevant legislation and the Council’s policies and procedures. All such
monitoring will take place in accordance with relevant legislation
including privacy and data protection legislation. For details of how
Buckinghamshire Council uses personal information please see the Council’s
website.

Buckinghamshire Council has scanned this email and attachments for viruses
but does not accept any responsibilities for viruses once this email has
been transmitted. You should therefore carry out your own anti-virus
checks before opening any documents.

References

Visible links
1. https://eur03.safelinks.protection.outlo...
2. mailto:[Buckinghamshire Council request email]
3. https://ico.org.uk/make-a-complaint/
4. mailto:[Buckinghamshire Council request email]

Dear Freedom of Information,
Thanks for your comments on the amount of work required to answer my request. I would appreciate it if you would just give me the total amount of costs to carry out the independent appeals for the last two years and the proportion of appeals that were grammar school test result appeals. I trust answering this request is manageable within the cost limits.

Yours sincerely,

Derek Berry

Freedom of Information, Buckinghamshire Council

Good morning
 
I have returned to the service to ask what is held and may be provided
regarding your further request;
 
total amount of costs to carry out the independent appeals for the last
two years and the proportion of appeals that were grammar school test
result appeals.
 
However, please note that in our original response we have stated;
 
We can also advise we are unable to report on a breakdown of costs for
independent appeals panels as you have requested as the information is not
held in a way we can extract from our system. For context, the Council
administer 12 different types of appeal and it would be impossible to
extract the information at the level requested. for example, a venue cost
will be charged for one day at a venue where different types of appeals
are heard;  training costs will be incurred for training for all types of
appeal hearing; appeal team staff copy and send out paperwork for
different types of appeal all together according to a mixed hearing list,
etc.
 
Regards
 
Amy
 

show quoted sections

Dear Freedom of Information,
Thanks for your message, in order to simplify my request please provide me with the previous 3 years data which is shown on the BC website on the following link: https://www.buckscc.gov.uk/services/educ...

I have failed to find the same information for previous years but they are probably available somewhere in the previous year's BCC files.

Please also provide me with this year's annual costs budgeted by BC to handle school appeals.
Yours sincerely,

Derek Berry

Buckinghamshire Council

Good morning

The appeals costs were approx. £300,000 per year for 2020 and 2019, but
the Council would recoup some appeals costs from the admission
authorities/schools.

There are appeals for grammar school where the child is qualified and
therefore there is no appeal of the test result.

There are appeals for grammar  school where the child is unqualified and
parents are, therefore, appealing the test result.

We have looked at the Bucks admission appeals for 2019 and 2020.

In both  years:

- 39% were non grammar school appeals; 

- 34 % were qualified grammar school appeals (where there was no
appeal of the test result)

- 27% were unqualified grammar school appeals (where the parents are
appealing the test result).

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you can contact us at [Buckinghamshire Council request email] or by
writing to us at Information Management, Buckinghamshire Council, The
Gateway, Gatehouse Road, Aylesbury, HP19 8FF.  

If you are not content with the outcome your complaint, you may apply
directly to the Information Commissioner for a decision.  Generally, the
ICO cannot make a decision unless you have exhausted the internal review
procedure provided by Buckinghamshire Council.  You can contact the ICO
via their website https://ico.org.uk/make-a-complaint/ or by writing to
them at Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.  Alternatively, you can phone them on 0303
123 1113.

Regards

Amy

From: Freedom of Information
Sent: Thursday, March 4, 2021 1:17 PM
To: 'Derek Berry'; Freedom of Information
Subject: RE: [EXTERNAL] Re: FOI 21376 Buckinghamshire Council Freedom of
Information request - annual independent appeal panel costs

 

Good morning

I have returned to the service to ask what is held and may be provided
regarding your further request;

total amount of costs to carry out the independent appeals for the last
two years and the proportion of appeals that were grammar school test
result appeals.

However, please note that in our original response we have stated;

We can also advise we are unable to report on a breakdown of costs for
independent appeals panels as you have requested as the information is not
held in a way we can extract from our system. For context, the Council
administer 12 different types of appeal and it would be impossible to
extract the information at the level requested. for example, a venue cost
will be charged for one day at a venue where different types of appeals
are heard;  training costs will be incurred for training for all types of
appeal hearing; appeal team staff copy and send out paperwork for
different types of appeal all together according to a mixed hearing list,
etc.

Regards

Amy

show quoted sections

Dear Buckinghamshire Council,
Thanks for your 4th March reply. Please ask the Appeals office if they hold similar information for the years 18/19 and 19 /20 that has been published on the BC website on the following link: https://www.buckscc.gov.uk/services/educ...

Please provide the grammar schools appeal data in a similar manner as published on the above link for the 18/19 and 19/20 years

Yours faithfully,

Derek Berry

Freedom of Information, Buckinghamshire Council

Dear Mr Berry

 

FOI 21376

 

Thank you for your request for information regarding annual independent
appeals for 18/19  and 19 /20.

This request has been handled under the Freedom of Information Act 2000. 

 

I can confirm that Buckinghamshire Council does hold information falling
within the description specified in your request. 

 

Please find the relevant details below.

Admission appeals success rates 2019

 

Appeal Type No.  No.  %
Heard Successful Successful
Qualified 299 12 4
grammar
school,
year 7
Unqualified 217 8 4
grammar
school,
year 7,

after
selection
review   
Unqualified 59 2 3
grammar
school,
year 7,

with no
selection
review
Qualified 44 9 20
grammar
school,
years 8-10
Unqualified 47 3 6
grammar
school,
years 8-10

 

 

Admission appeals success rates 2018

 

Appeal Type                                                        Number
heard      Number successful     % successful

 

Qualified grammar school, year 7                         
214                                     17                             8

 

Unqualified grammar school, year 7,

after selection review                               
185                                     28                             15

 

Unqualified grammar school, year 7,

              with no selection review                          
   74                                      
2                                3

 

Qualified grammar school, years 8-10                 
54                                       16                             30

Unqualified grammar school, years
8-10             54                                      
7                               13

 

 

Admission appeals success rates 2017

 

 

-        Qualified grammar school appeals for Year 7 = 13%

54 appeals were heard and 7 were successful

 

-        Qualified grammar school appeals for Years 8 to 10 = 30%

77 appeals were heard and 23 were successful

 

-        Unqualified grammar school appeals for Year 7, no Selection
Review = 2%

52 appeals were heard and 1 was successful

 

-        Unqualified grammar school appeals for Year 7, with Selection
Review = 14%

133 appeals were heard and 19 were successful

 

-        Unqualified grammar school appeals for Years 8 to 10 = 15%

67 appeals were heard and 10 were successful

 

If you have any queries about this letter, please contact me. Please
remember to quote the reference number provided in the subject line of
this email in any future communications.

 

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you can contact us at [1][Buckinghamshire Council request email] or by
writing to us at

Information Governance
Buckinghamshire Council
The Gateway
Gatehouse Road
Aylesbury
HP19 8FF

 

If you are not content with the outcome of your complaint, you may apply
directly to the Information Commissioner for a decision.

 

Generally, the ICO cannot make a decision unless you have exhausted the
internal review procedure provided by Buckinghamshire Council. 

 

You can contact the ICO via their website
[2]https://ico.org.uk/make-a-complaint/ or by writing to them at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire

SK9 5AF 

Alternatively, you can phone them on 0303 123 1113.

 

With kind regards

 

The Freedom of Information Team

[3][Buckinghamshire Council request email]

 

Buckinghamshire Council
New County Offices

Walton Street

Aylesbury

Bucks
HP20 1UA

 

 

 

 

[4]Stay Home

DISCLAIMER FOR BUCKINGHAMSHIRE COUNCIL

Any views expressed in this email are those of the individual sender and
are not necessarily those of Buckinghamshire Council unless explicitly
stated.

This email and any attachments may contain confidential or privileged
information and is intended solely for the use of the individual or entity
to whom it is addressed. Any confidential, sensitive or protectively
marked material must be handled accordingly.

If you are not the intended recipient you must not disclose, distribute,
copy, print or rely on any of the information contained in the email or
attachments, and all copies must be deleted immediately. If you do receive
this email in error please notify the sender immediately and note that
confidentiality or privilege is not waived or lost. 

Buckinghamshire Council may monitor the contents of emails sent and
received via its network for the purposes of ensuring compliance with
relevant legislation and the Council’s policies and procedures. All such
monitoring will take place in accordance with relevant legislation
including privacy and data protection legislation. For details of how
Buckinghamshire Council uses personal information please see the Council’s
website.

Buckinghamshire Council has scanned this email and attachments for viruses
but does not accept any responsibilities for viruses once this email has
been transmitted. You should therefore carry out your own anti-virus
checks before opening any documents.

References

Visible links
1. mailto:[Buckinghamshire Council request email]
2. https://ico.org.uk/make-a-complaint/
3. mailto:[Buckinghamshire Council request email]

Dear Freedom of Information,

Thanks for the information you have provided..

Yours sincerely,

Derek Berry