Allotment Tenancy Agreement and Related Costs

Farida Vis and Yana Manyukhina made this Freedom of Information request to Thanet District Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Farida Vis and Yana Manyukhina

Dear Thanet District Council,

Please would you acknowledge the following requests:

1. Please could you send us the Tenancy Agreement that the Council currently uses for allotment plots in the Council?
2. Please could you send us the previous Tenancy Agreement for allotment plots in the Council?
3. Was the agreement changed following a public consultation?
4. Please could you send us the documentation associated with this consultation that highlights the change in Tenancy Agreement for allotment plots in the Council?
5. Is the Council planning to chance the current Tenancy Agreement for allotment plots in the Council within the next 12 months?
6. Can you please send us the cost of an allotment within your Council for the years: 2008, 2009, 2010, 2011 and what they will be for 2012 and 2013.
7. Can you please send us the cost of using water as charged to individual plot holders within your Council for the years: 2008, 2009, 2010, 2011 and what they will be for 2012 and 2013.
8. Can you please send us the rate of the discount available for renting an allotment plot within your Council for the years: 2008, 2009, 2010, 2011 and what they will be for 2012 and 2013.
9. What has the cost of waste removal been to the Council in relation to allotment sites for the years 2008, 2009, 2010, 2011 and what are they likely be for 2012 and 2013?

Yours faithfully,

Farida Vis and Yana Manyukhina

Alan Martin, Thanet District Council

Ref No:30324 / 1843002

Thank you for your communication of 30/08/2011 requesting information about allotment tenancy agreements along with allotment costs.

Your request is being dealt with under the terms of the Freedom of Information Act 2000 and will be answered within twenty working days.

If you have any queries about this request do not hesitate to contact me. Please remember to quote the reference number above in any future communications.

Yours faithfully,

Alan Martin
Information Request Assessor

show quoted sections

Paul Verrall, Thanet District Council

Ref No: 30324 / 1843002

Dear Mr Vis and Ms Manyukhina

Thank you for your communication received on 3st August in which you requested a range of information about allotments.

The information you requested is set out below:

I am enclosing a copy of the current tenancy agreement. Any changes take place at the end of each tenancy year and new tenancy rules are supplied with the request for payment for the new allotment year. The changes are not agreed by public consultation but by Council officer discussions, and any changes would be in response to problems or difficulties that have been encountered during the previous year. As an example there have been problems relating to bonfires and the wording on the agreements referring to a Code of Good Practice for bonfires may be considered as to whether it is appropriate or needs reinforcing.

Our rental costs for 2008 - £2.20, 2009 - £2.50, 2010 - £3, 2011 - £3.12 per square metre (perch approximately). We do not have the plot costs for 2012 and beyond at present as these have not been set by the Council There is pressure to try and ensure that service income covers expenditure and it may be that the rise is more than inflation.

Our water charges are charged on the actual water used in the previous 12 months on the site and so are site specific. For the purposes of our reply the costs of water on our sites were as follows, being listed by site and costs being per square metre

Brooke Avenue site 2009 - £0.66p
2010 - £0.70p

Cecilia Road site 2009 - £1.18p
2010 - £2.44p

Chilton Road site 2009 - £0.62p
2010 - £0.80p

Dane Valley site 2009 - no charge due to water leaks making usage impossible to record
2010 - £0.29p

Jackie Bakers site 2009 - £0.69p
2010 - £1.53

Lymington Rd site 2009 - £0.48p
2010 - £0.59p

Margate Road site 2009 - £0.77p
2010 - £0.73p

Nash Road site 2009 - £1.00
2010 - £0.70p

Norman Rd site 2009 - £1.00
2010 - £2.61

Prospect Rd site 2009 - £1.77
2010 - £3.04

Quex site 2009 - £0.58p
2010 - £0.70p

Tivoli Rd site 2009 - £1.76
2010 - £2.35.

We cannot predict what the charges will be for the future as we only recharge on the previous years usage. The rates per square metre are multiplied by each the total square metreage of the plot holders individual sites.

We do not discount the plot rents and water for any group at present.

We do not at present record the amount or cost of the waste we move from sites as we have our own labour force and the rubbish is incorporated into their workload.

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original letter and should be addressed to: Information Request Assessor, Thanet District Council, P O Box 9 Cecil Street, Margate Kent CT9 1XZ, or send an email to [email address].

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Yours sincerely,

Paul Verrall
Landscape and Building Services Manager

show quoted sections

Farida Vis and Yana Manyukhina

Dear Paul Verrall,

Thank you for your response. Unfortunately, no copy of the tenancy agreement was enclosed.

Yours sincerely,

Farida Vis and Yana Manyukhina

Paul Verrall, Thanet District Council

1 Attachment

Good morning
Sorry it was missed off the original letter, please find copy of current
tenancy agreement as attachment.
Yours sincerely
 
Paul Verrall,
Landscape & Building Services Manager
Thanet District Council
www.thanet.gov.uk
tel.01843 577000
fax. 01843 294994

>>> Farida Vis and Yana Manyukhina
<[FOI #84700 email]> 16/09/2011 17:32 >>>
     Dear Paul Verrall,
    
     Thank you for your response. Unfortunately, no copy of the tenancy
     agreement was enclosed.
    
     Yours sincerely,
    
     Farida Vis and Yana Manyukhina
    
    

show quoted sections

Margaret Campbell left an annotation ()

Although the response says that the rental cost is "2011 - £3.12 per square metre (perch approximately)", this must be a typo, as TDC's website says "The cost of an allotment is £3.12 per perch (25 square metres)"

Farida Vis and Yana Manyukhina

Dear Paul Verrall,

The following note has been added to your response:

Although the response says that the rental cost is "2011 - £3.12 per square metre (perch approximately)", this must be a typo, as TDC's website says "The cost of an allotment is £3.12 per perch (25 square metres)"

Could you please clarify the issue? Thank you.

Yours sincerely,

Farida Vis and Yana Manyukhina

Paul Verrall, Thanet District Council

I am away from the office returning Monday 10 October if the matter is
urgent please call the Council on tel.577000

show quoted sections

Dear Paul Verrall,

The following note has been added to your response:

Although the response says that the rental cost is "2011 - £3.12
per square metre (perch approximately)", this must be a typo, as
TDC's website says "The cost of an allotment is £3.12 per perch (25
square metres)"

Could you please clarify the issue? Thank you.

Yours sincerely,

Farida Vis and Yana Manyukhina

show quoted sections

Paul Verrall, Thanet District Council

Sorry - yes you are correct. We still like use the old term but to be
correct now we must refer to the cost in terms of square metres and 1
perch = 25 square metres. So a traditional plot to us would have been 10
perch = 250 square metres. sorry for confusing you by missing the number
25!
regards
 
Paul Verrall,
Landscape & Building Services Manager
Thanet District Council
www.thanet.gov.uk
tel.01843 577000
fax. 01843 294994

>>> Farida Vis and Yana Manyukhina
<[FOI #84700 email]> 04/10/2011 17:59 >>>
     Dear Paul Verrall,
    
     The following note has been added to your response:
    
     Although the response says that the rental cost is "2011 - £3.12
     per square metre (perch approximately)", this must be a typo, as
     TDC's website says "The cost of an allotment is £3.12 per perch (25
     square metres)"
    
     Could you please clarify the issue? Thank you.
    
     Yours sincerely,
    
     Farida Vis and Yana Manyukhina
    
    

show quoted sections

M Hudson left an annotation ()

Dear Mr Verrell
Please could we get our plots measured and costed according to your metered tariff. As the plots are NOT the same size all over the site.

Thanks
Plot holder 214 (Dane Valley allotments)