Air Conditioning Inspection Report Environmental Compliance Audit (commonly known as an ACI TM44)

Response to this request is delayed. By law, Birmingham Metropolitan College should normally have responded promptly and by (details)

Dear Birmingham Metropolitan College,

This request relates to TM44 Air Conditioning Inspection Reporting, which is mandatory for buildings which are air conditioned above a statutory minimum size. Ministry of Housing, Communities and Local Government has recently taken over compliance.

Q. How many buildings do you occupy which have air conditioning. Provide addresses?
Q. Who is the responsible person for ensuring that your buildings are legally compliant on the TM44 requirement? Provide the name, position, address, email address and direct telephone number of the responsible person.
Q. All reports are mandatorily lodged on the MHCLG database. No reports are currently lodged or are out of date, you are therefore non-compliant. When do you intend to rectify the situation?
Q. Air conditioning and air handling systems can cause increased risk of Covid-19 spread, have you included the TM44 into your return to work risk assessments?
Q. If you use a Facilities Management Company to manage compliance, who are they?

Yours faithfully,

Jessica Thomas

ask, Birmingham Metropolitan College

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full privacy notice please click on the following link:
https://www.bmet.ac.uk/privacy-notice/

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ask, Birmingham Metropolitan College

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Good morning,
 
Thank you for your enquiry.
 
We have forwarded your request onto the relevant team who should be in
touch with you shortly.
 
If we can be of further assistance, please don’t hesitate to contact us by
replying to this email or ringing us 0121 446 4545 – Option 1 & Option 1
 
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Kind Regards,
 
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Monica Meeson
Contact Centre Assistant
 
BMet College
Lichfield Road
Sutton Coldfield
B74 2NW
 
t: 0121 446 4545  (Option 1)
e: [3][Birmingham Metropolitan College request email] 

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This email (including any attachments) is confidential, protected by
copyright and may be privileged. It is for the exclusive use of the
intended recipients(s). If you have received it in error, please notify
the sender immediately by emailing a response before deleting the email
and attachments completely from your computer, and note that any storage,
copying or dissemination is prohibited. Please note that the opinions
expressed do not necessarily reflect the official opinion or position of
the College. We accept no responsibility for viruses that we may have
unintentionally transmitted to you within this email and you should check
for viruses before opening any attachment. Under the General Data
Protection Regulation (GDPR) and Data Protection Act 2018 the contents of
this email (or any response to it) may be disclosed. For a copy of our
full privacy notice please click on the following link:
[12]https://www.bmet.ac.uk/privacy-notice/
 
 
 
 

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DPO, Birmingham Metropolitan College

6 Attachments

Dear Jessica,

 

Thank you for contacting the Data Protection Team. This email is a
confirmation that we have received your request. We will be working to get
back to you with a response within the timeframes and boundaries defined
in the College Freedom of Information Act Policy derived from the Freedom
of Information Act 2000 (FOIA).

 

Should you wish to speak to the Data Protection Officer regarding this or
any other matter, their contact details are:

 

Name: Michael Lewis

Email: [email address]

 

Kind regards,

 

Mike

 

Mike Lewis

Data Protection Officer

 

BMet

Matthew Boulton College,

Jennens Road,

Birmingham, B4 7PS

 

e: [1][email address]

t: 07526 178790

w: [2]www.bmet.ac.uk 

 

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us:
   
   
   

 

This email (including any attachments) is confidential, protected by
copyright and may be privileged. It is for the exclusive use of the
intended recipients(s). If you have received it in error, please notify
the sender immediately by emailing a response before deleting the email
and attachments completely from your computer, and note that any storage,
copying or dissemination is prohibited. Please note that the opinions
expressed do not necessarily reflect the official opinion or position of
the College. We accept no responsibility for viruses that we may have
unintentionally transmitted to you within this email and you should check
for viruses before opening any attachment. Under the General Data
Protection Regulation (GDPR) and Data Protection Act 2018 the contents of
this email (or any response to it) may be disclosed. For a copy of our
full privacy notice please click on the following link:
[9]https://www.bmet.ac.uk/privacy-notice/

 

 

show quoted sections

DPO, Birmingham Metropolitan College

6 Attachments

Dear Jessica,

 

Thank you for your request which was sent to the college on 1^st November
2021 requesting the following information:

 

Q. How many buildings do you occupy which have air conditioning. Provide
addresses? 

Q. Who is the responsible person for ensuring that your buildings are
legally compliant on the TM44 requirement? Provide the name, position,
address, email address and direct telephone number of the responsible
person.

Q. All reports are mandatorily lodged on the MHCLG database. No reports
are currently lodged or are out of date, you are therefore non-compliant.
When do you intend to rectify the situation?

Q. Air conditioning and air handling systems can cause increased risk of
Covid-19 spread, have you included the TM44 into your return to work risk
assessments? 

Q. If you use a Facilities Management Company to manage compliance, who
are they? 

 

The College Response

Please see the below information provided in line with the Freedom of
Information Act (FOIA) 2000.

 

Q. How many buildings do you occupy which have air conditioning. Provide
addresses?

 

There are four sites that the College occupies that have air conditioning,
these addresses are below.

 

Matthew Boulton College

Jennens Road

Birmingham, B4 7PS

 

Sutton Coldfield College

Lichfield Road

Sutton Coldfield

B74 2NW

 

James Watt College

Aldridge Road

Great Barr

B44 8NE

 

Erdington Skills Centre

Edward Road

Birmingham

BN24 9EW

 

Q. Who is the responsible person for ensuring that your buildings are
legally compliant on the TM44 requirement? Provide the name, position,
address, email address and direct telephone number of the responsible
person.

 

The Director of Estates is responsible for ensuring compliance on the TM44
requirement. Personal information of staff including email addresses and
telephone numbers is generally not published or made public by the
College. The FOIA 2000 provides an exemption from disclosure of
information where individuals can be identified and would constitute a
breach of the UK GDPR data protection principles.  Therefore, the
information you have requested is considered exempt by virtue of Section
40(2) of the FOIA 2000 and will not be disclosed. However, please see
below the main address, email and phone number of the College.

 

Birmingham Metropolitan College

Jennens Road

Birmingham

B4 7PS

 

t: 0121 446 4545

e: [Birmingham Metropolitan College request email]

 

Q. All reports are mandatorily lodged on the MHCLG database. No reports
are currently lodged or are out of date, you are therefore non-compliant.
When do you intend to rectify the situation?

 

Prior to end of 2021

 

Q. Air conditioning and air handling systems can cause increased risk of
Covid-19 spread, have you included the TM44 into your return to work risk
assessments? 

 

An air conditioning inspection report is to provide information regarding
the efficiency of air conditioning systems, together with advice on energy
efficiency of the system.  Our return to work risk assessments do not
reference TM44 specifically, but do reference the need for an adequate
supply of fresh air (ventilation) in enclosed areas.

 

Q. If you use a Facilities Management Company to manage compliance, who
are they? 

 

CBRE

 

If you are not satisfied with this response or you wish to complain about
any aspect of the handling of your request, then you should contact me in
the first instance.

 

Mike Lewis

Data Protection Officer

Birmingham Metropolitan College

Matthew Boulton College

Jennens Road

Birmingham

B4 7PS

 

Email: [1][email address]

Tel: 07526 178790

 

If informal resolution is not possible and you remain dissatisfied, you
may take your complaint to the Information Commissioner under the
provisions of Section 50 of the Freedom of Information Act. Further
details of the role and powers of the Information Commissioner can be
found on the Commissioner's website,

 

[2]http://www.ico.gov.uk.

 

I hope that provides you with all of the information that you require. If
you have any further questions please don’t hesitate to contact me.

 

Kind regards,

 

Mike

 

Mike Lewis

Data Protection Officer

 

BMet

Matthew Boulton College,

Jennens Road,

Birmingham, B4 7PS

 

e: [3][email address]

t: 07526 178790

w: [4]www.bmet.ac.uk 

 

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us:
   
   
   

 

This email (including any attachments) is confidential, protected by
copyright and may be privileged. It is for the exclusive use of the
intended recipients(s). If you have received it in error, please notify
the sender immediately by emailing a response before deleting the email
and attachments completely from your computer, and note that any storage,
copying or dissemination is prohibited. Please note that the opinions
expressed do not necessarily reflect the official opinion or position of
the College. We accept no responsibility for viruses that we may have
unintentionally transmitted to you within this email and you should check
for viruses before opening any attachment. Under the General Data
Protection Regulation (GDPR) and Data Protection Act 2018 the contents of
this email (or any response to it) may be disclosed. For a copy of our
full privacy notice please click on the following link:
[11]https://www.bmet.ac.uk/privacy-notice/

 

From: DPO
Sent: 02 November 2021 16:52
To: '[FOI #803500 email]'
<[FOI #803500 email]>
Subject: RE: Freedom of Information request - Air Conditioning Inspection
Report Environmental Compliance Audit (commonly known as an ACI TM44)

 

Dear Jessica,

 

Thank you for contacting the Data Protection Team. This email is a
confirmation that we have received your request. We will be working to get
back to you with a response within the timeframes and boundaries defined
in the College Freedom of Information Act Policy derived from the Freedom
of Information Act 2000 (FOIA).

 

Should you wish to speak to the Data Protection Officer regarding this or
any other matter, their contact details are:

 

Name: Michael Lewis

Email: [12][email address]

 

Kind regards,

 

Mike

 

Mike Lewis

Data Protection Officer

 

BMet

Matthew Boulton College,

Jennens Road,

Birmingham, B4 7PS

 

e: [13][email address]

t: 07526 178790

w: [14]www.bmet.ac.uk 

 

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us:
   
   
   

 

This email (including any attachments) is confidential, protected by
copyright and may be privileged. It is for the exclusive use of the
intended recipients(s). If you have received it in error, please notify
the sender immediately by emailing a response before deleting the email
and attachments completely from your computer, and note that any storage,
copying or dissemination is prohibited. Please note that the opinions
expressed do not necessarily reflect the official opinion or position of
the College. We accept no responsibility for viruses that we may have
unintentionally transmitted to you within this email and you should check
for viruses before opening any attachment. Under the General Data
Protection Regulation (GDPR) and Data Protection Act 2018 the contents of
this email (or any response to it) may be disclosed. For a copy of our
full privacy notice please click on the following link:
[21]https://www.bmet.ac.uk/privacy-notice/

 

 

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