Air Conditioning Inspection Report Compliance Audit (commonly known as an ACI TM44)

The request was successful.

Dear Flintshire County Council,

This request relates to TM44 Air Conditioning Inspection Reporting, which is mandatory for buildings which are air conditioned above a statutory minimum size. Ministry of Housing, Communities and Local Government has recently taken over compliance.

Q. How many buildings do you occupy which have air conditioning. Provide addresses?
Q. Who is the responsible person for ensuring that your buildings are legally compliant on the TM44 requirement? Provide the name, position, address, email address and direct telephone number of the responsible person.
Q. All reports are mandatorily lodged on the MHCLG database. No reports are currently lodged or are out of date, you are therefore non-compliant. When do you intend to rectify the situation?
Q. Air conditioning and air handling systems can cause increased risk of Covid-19 spread, have you included the TM44 into your return to work risk assessments?
Q. If you use a Facilities Management Company to manage compliance, who are they?

Yours faithfully,

Jane Meadows

Flintshire County Council

Dear Ms Meadows,

I write to acknowledge receipt of your Freedom of Information request
received 01/10/2020 which has been given the reference number E00017906. 

Your request has been forwarded to the Freedom of Information Act Contact
Officer for Housing & Assets to process and this Officer will be in
contact with you.

A response should be provided to you by 29/10/2020 which is in accordance
with the legislation.

Should you send any further correspondence about this request, please
include the reference number and either e.mail it to
[Flintshire County Council request email], or post it to Freedom of Information, Flintshire
County Council, Information Governance, County Hall, Mold, Flintshire, CH7
6NA.

Your data will be processed by Flintshire County Council only for the
specific purposes of processing your information request. The processing
of your personal data is necessary in order to complete your information
request in compliance with the Freedom of Information Act 2000 and the
Environmental Information Regulations 2004. 

Flintshire County Council will not share your data with any other
organisation. We will share your data with other relevant departments if
necessary to respond to your request. Flintshire County Council will
retain your data for 3 years from the data your request is complete.

If you feel that Flintshire County Council has mishandled your personal
data at any time you can make a complaint to the Councils Data Protection
Officer by emailing [email address] or phoning
01352 702802. For further information on our complaints procedure please
follow this link
https://www.flintshire.gov.uk/en/PDFFile...

Alternatively you can contact the Information Commissioner's Office by
visiting their website or by calling their helpline on 0303 123 1113.

For further information about how Flintshire County Council processes
personal data and your rights please see our privacy notice on our website
- http://www.flintshire.gov.uk/en/Resident...

Regards,

FOI Contact Officer

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FOI Contact Officer  |  Swyddog Cyswllt Rhyddid Gwybodaeth
Governance  |  Llywodraethu
Flintshire County Council   |  Cyngor Sir y Fflint  

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Email   |  Ebost   |  [Flintshire County Council request email]  
http://www.flintshire.gov.uk   |  http://www.siryfflint.gov.uk  
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The contents of this communication and any enclosed documents may be
subject to copyright protection. It has been sent to you for your
information and you may use it for any non-commercial research you may be
doing or undertaking. Its contents can also be used for the purposes of
news reporting. Any other re-use, for example, commercial publication or
publication on a website, requires the permission of this Council. If you
wish to re-use this information please contact us, letting us know how you
wish to re-use it and what the intended audience will be so that we can
consider your request. This information should be sent to: The Information
Governance Manager, Information Governance Team, Flintshire County
Council, County Hall, Mold, Flintshire CH7 6NB, or
[email address].

If you are dissatisfied with the Council’s handling of your request for
information, you can ask for an internal review within 2 months of the
date of this response. Where your complaint is a complex one it may not be
possible to deal with it within the above timescales. In such a situation
a progress report will be sent within the above timescales.

Requests for an internal review should be addressed to the Council’s
Information Governance Manager at:

Information Governance Team, County Hall, Mold, CH7 6NA

Or by emailing [Flintshire County Council request email]

Please remember to quote your original request’s reference number.

You also have the right to complain to the Information Commissioner. The
Information Commissioner can be contacted at the following address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF

However, please note that the Commissioner will not normally investigate a
complaint until it has been through our own internal review process.

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Gellir cynnwys y ddogfen gyfathrebu hon ac unrhyw ddogfennau amgaeêdig yn
amodol ar hawlfraint. Hyn anfonwyd atoch er gwybodaeth i chi a gallwch ei
ddefnyddio ar gyfer unrhyw ymchwil anfasnachol yr ydych yn ei wneud neu
ymgymryd â. Gellir hefyd defnyddio ei gynnwys at ddibenion adrodd
newyddion. Os oes angen i chi ailddefnyddio’r wybodaeth mewn unrhyw fordd
arall, er enghraifft, cyhoeddi neu gyhoeddi masnachol ar wefan, mae angen
caniatâd gyn y Cyngor. Os hoffech ailddefnyddio’r wybodaeth, cysylltwch â
ni, gan roi gwybod i ni sut rydych chi yn bwriadu ei ailddefnyddio a beth
fydd y gynulleidfa a fwriadwyd fel y gallwn ystyriwch eich cais. Dylid
anfon y wybodaeth hon at: Rheolwr Llywodraethu Gwybodaeth, Tîm
Llywodraethu Gwybodaeth, Neuadd Y Sir, Yr Wyddgrug, Sir Y Fflint, CH7 6NB,
neu drwy e-bostio [email address].

Os ydych yn anfodlon â’r modd y mae’r Cyngor wedi ymdrin eich cais am
wybodaeth, gallwch ofyn am adolygiad mewnol o fewn 2 fis o dyddiad yr
ymateb hwn. Lle mae’ch cwyn yn un cymhleth efallai na fydd yn bosib delio
ag ef o fewn yr amserlen uchod. Mewn sefyllfa o’r fath, bydd adroddiad
cynnydd yn cael ei anfon o fewn yr amserlen.

Dylech anfon cais am adolygiad mewnol i’r Rheolwr Llywodraethu Gwybodaeth
y Cyngor:

Team Llywodraethu Gwybodaeth, Neuadd y Sir, Yr Wyddgrug, Sir Y Fflint, CH7
6NB

Neu drwy e-bostio [Flintshire County Council request email]

Cofiwch ddyfynnu rhif cyfeirnod eich cais gwreiddiol.

Mae gennych hawl hefyd i gwyno wrth y Comisiynydd Gwybodaeth. Gallwch
gysylltu â’r Comisiynydd Gwybodaeth yn y cyfeiriad canlynol:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF

Fodd bynnag, dylech nodi nad yw’r Comisiynydd fel arfer yn ymchwilio i
gwyn nes ei fod wedi bod drwy ein proses adolygu fewnol.

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********************************************************************** We
welcome correspondence in Welsh and English and will respond to
correspondence in the same language. Use of either language will not lead
to a delay Opinions advice, conclusions and other information in this
message that do not relate to the official business of Flintshire County
Council shall be understood as neither given nor endorsed by it or on its
behalf, and consequently Flintshire County Council shall bear no
responsibility whatsoever in respect thereof. Croesawn ohebiaeth yn y
Gymraeg a’r Saesneg a byddwn yn ymateb i ohebiaeth yn yr un iaith. Ni fydd
defnyddio’r naill iaith na’r llall yn arwain at oedi. Deellir na fydd
unrhyw safbwyntiau, na chynghorion, na chasgliadau nac unrhyw wybodaeth
arall yn y neges hon, nad ydynt yn berthnasol i waith swyddogol Cyngor Sir
y Fflint, yn cael eu cynnig na'u cadarnhau ganddo nac ar ei ran, ac felly
ni fydd Cyngor Sir y Fflint yn derbyn unrhyw gyfrifoldeb am y rhannau
hynny o'r neges.
**********************************************************************

Yvonne Jones, Flintshire County Council

1 Attachment

Dear Ms Meadows

 

Thank you for your Freedom of Information request dated 1^st October 2020,
regarding TM44 Air Conditioning Inspection Reporting.

 

The Councils response can be found below your questions, in red text.

 

Q. How many buildings do you occupy which have air conditioning. Provide
addresses?

Flintshire County Council have 7 sites that fall under TM44.

 

Alltami Depot

Pinfold Lane, Mold Road, Alltami, Flintshire, CH7 6LG

County Hall, Raikes Lane, Mold, Flintshire, CH7 6NB

Theatr Clwyd, Raikes Lane,Theatre Clwyd Access Road, Mold, Flintshire, CH7
1YA

Ty Dewi Sant, St Davids Park, Ewloe, Flintshire, CH5 3FF

County Offices, Chapel Street, Flint, Flintshire, CH6 5BD

Flint Pavilion Sports Centre, Earl Street, Flint, Flintshire, CH6 5ER

Holywell High - Ysgol Treffynnon, Strand Walk, Holywell, Flintshire, CH8
7AW

 

Q. Who is the responsible person for ensuring that your buildings are
legally compliant on the TM44 requirement? Provide the name, position,
address, email address and direct telephone number of the responsible
person.  

 

Philip Parton.

Capital Works Surveyor/Contracts Officer (M&E)

Property & Design Consultancy / Ymgynghori ar Eiddo a Dylunio

County Hall/Neuadd y Sir

Mold/Yr Wyddgrug

Flintshire/Sir y Fflint

Phone/Ffon 01352 703168

[1]Philip.parton@flintshire. gov.uk

 

Q. All reports are mandatorily lodged on the MHCLG database. No reports
are currently lodged or are out of date, you are therefore non-compliant.
When do you intend to rectify the situation?

Flintshire Council Council is currently working on this piece of work.

 

Q. Air conditioning and air handling systems can cause increased risk of
Covid-19 spread, have you included the TM44 into your return to work risk
assessments?

Flintshire County Council have a full servicing regime in place and have
followed HSE Guidance in its use of AC and AHU plant when reopening sites
for staff to work from.

 

Q. If you use a Facilities Management Company to manage compliance, who
are they?

Flintshire County Council do not use a Facilities Management Company.

 

I hope this information is helpful to you but if you are dissatisfied with
any aspects of this response, please refer to the Council's FOI Complaints
Procedure below.

 

Yours sincerely

Yvonne Jones BA

______________________________________________________________________________

FOI Officer | Swyddog Rhyddid Gwybodaeth
Housing and Assets | Tai ac Asedau
Flintshire County Council | Cyngor Sir Y Fflint
___________________________________________________________________________________
Tel | Ffôn | 01352 702420

Email | Ebost | [2][email address]

___________________________________________________________________________________
[3]http://www.flintshire.gov.uk | [4]http://www.siryfflint.gov.uk

[5]http://www.twitter.com/flintshirecc |
[6]http://www.twitter.com/csyfflint

 

 

Log and track your Council enquiries through ‘My Account’ - go to
[7]www.flintshire.gov.uk/My-Account for more information and to register. 

 

Cofnodi a thracio eich ymholiadau i’r Cyngor drwy ‘Fy Nghyfrif’ - ymwelwch
â [8]www.siryfflint.gov.uk/fy-nghyfrif am ragor o wybodaeth neu os hoffech
chi gofrestru.

 

[9]cid:image001.jpg@01D608DA.862C6F00

 

 

If you are dissatisfied with the Council’s handling of your request for
information, you can ask for an internal review within 2 months of the
date of this response. Where your complaint is a complex one it may not be
possible to deal with it within the above timescales. In such a situation
a progress report will be sent within the above timescales.

 

Requests for an internal review should be addressed to the Council’s
Information Governance Manager at:

 

Information Governance Team,

County Hall,

Mold,

CH7 6NA

 

Or by emailing [10][Flintshire County Council request email]

 

Please remember to quote your original request’s reference number.

 

You also have the right to complain to the Information Commissioner. The
Information Commissioner can be contacted at the following address:

 

Information Commissioner’s Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF.

 

However, please note that the Commissioner will not normally investigate a
complaint until it has been through our own internal review process.

 

 

Os ydych yn anfodlon â’r modd y mae’r Cyngor wedi ymdrin eich cais am
wybodaeth, gallwch ofyn am adolygiad mewnol o fewn 2 fis o dyddiad yr
ymateb hwn. Lle mae’ch cwyn yn un cymhleth efallai na fydd yn bosib delio
ag ef o fewn yr amserlen uchod. Mewn sefyllfa o’r fath, bydd adroddiad
cynnydd yn cael ei anfon o fewn yr amserlen.

 

Dylech anfon cais am adolygiad mewnol i’r Rheolwr Llywodraethu Gwybodaeth
y Cyngor:

Team Llywodraethu Gwybodaeth

Neuadd y Sir

Yr Wyddgrug

Sir Y Fflint

CH7 6NB

 

Neu drwy e-bostio [11][Flintshire County Council request email]

 

Cofiwch ddyfynnu rhif cyfeirnod eich cais gwreiddiol.

 

Mae gennych hawl hefyd i gwyno wrth y Comisiynydd Gwybodaeth. Gallwch
gysylltu â’r Comisiynydd Gwybodaeth yn y cyfeiriad canlynol:

 

Information Commissioner’s Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF.

 

Fodd bynnag, dylech nodi nad yw’r Comisiynydd fel arfer yn ymchwilio i
gŵyn nes ei fod wedi bod drwy ein proses adolygu fewnol.

 

Copyright clause:

 

The contents of this communication and any enclosed documents may be
subject to copyright protection.  It has been sent to you for your
information and you may use it for any non-commercial research you may be
doing or undertaking.  Its contents can also be used for the purposes of
news reporting.  Any other re-use, for example, commercial publication or
publication on a website, requires the permission of this Council.  If you
wish to re-use this information please contact us, letting us know how you
wish to re-use it and what the intended audience will be so that we can
consider your request.  This information should be sent to:  The
Information Governance Manager, Information Governance Team, Flintshire
County Council, County Hall, Mold, Flintshire  CH7 6NB, or
[12][email address].

 

Gellir cynnwys y ddogfen gyfathrebu hon ac unrhyw ddogfennau amgaeêdig yn
amodol ar hawlfraint. Hyn anfonwyd atoch er gwybodaeth i chi a gallwch ei
ddefnyddio ar gyfer unrhyw ymchwil anfasnachol yr ydych yn ei wneud neu
ymgymryd â. Gellir hefyd defnyddio ei gynnwys at ddibenion adrodd
newyddion. Os oes angen i chi ailddefnyddio’r wybodaeth mewn unrhyw fordd
arall, er enghraifft, cyhoeddi neu gyhoeddi masnachol ar wefan, mae angen
caniatâd gyn y Cyngor. Os hoffech ailddefnyddio’r wybodaeth, cysylltwch â
ni, gan roi gwybod i ni sut rydych chi yn bwriadu ei ailddefnyddio a beth
fydd y gynulleidfa a fwriadwyd fel y gallwn ystyriwch eich cais. Dylid
anfon y wybodaeth hon at: Rheolwr Llywodraethu Gwybodaeth, Tîm
Llywodraethu Gwybodaeth, Neuadd Y Sir, Yr Wyddgrug, Sir Y Fflint, CH7 6NB,
neu drwy e-bostio [13][email address]

 

 

**********************************************************************

We welcome correspondence in Welsh and English and will respond to
correspondence in the same language. Use of either language will not lead
to a delay

Opinions advice, conclusions and other information in this 

message that do not relate to the official business of 

Flintshire County Council shall be understood as neither 

given nor endorsed by it or on its behalf, and consequently 

Flintshire County Council shall bear no responsibility 

whatsoever in respect thereof.

Croesawn ohebiaeth yn y Gymraeg a’r Saesneg a byddwn yn ymateb i ohebiaeth
yn yr un iaith. Ni fydd defnyddio’r naill iaith na’r llall yn arwain at
oedi.

Deellir na fydd unrhyw safbwyntiau, na chynghorion, na 

chasgliadau nac unrhyw wybodaeth arall yn y neges hon, 

nad ydynt yn berthnasol i waith swyddogol 

Cyngor Sir y Fflint, yn cael eu cynnig na'u cadarnhau ganddo 

nac ar ei ran, ac felly ni fydd Cyngor Sir y Fflint yn derbyn 

unrhyw gyfrifoldeb am y rhannau hynny o'r neges. 

**********************************************************************

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