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Agency Agreement

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Anastasia Aldridge

Dear Wakefield City Council,

1) What is the value of spend on temporary staff from recruitment agencies by Wakefield City Council in 2015 - 2016?
Please ensure a gross spend value is detailed and include all spend associated to any contract let for the management/provision of temporary staff by a contracted provider (whether Vendor neutral or Master vendor)

2) If you have a Framework in place for the provision of temporary staff, please tell me:
a. The titles and content of the relevant frameworks
b. Who is on the current frameworks
c. The start and end dates of the frameworks
d. Any possible extension periods to the frameworks
e. The name and contact email of person responsible for the
frameworks.
f. The current performance of suppliers that are on the framework against their agreed KPIs.

3) Please can you attach a copy of the framework agreement of the supply of agency/temporary staff between Wakefield City Council and the parties/organisations it was let to.

4) If you have a managed service provider (MSP) in place for the provision of temporary agency staff, please provide the following;
a. How was the contract to manage/provide the supply of
agency/temporary staff let?
b. Who was the contract to manage/provide the supply of
agency/temporary staff let to?
c. When was the contract to manage/provide the supply of
temporary/agency staff to Wakefield City Council let?
d. When did the contract to manage / provide the supply of temporary / agency staff commence, how long does it run for and what is the end date?

5) If you have an MSP in place, Please can you attach a copy of the contract for the management/provision of the supply of agency/temporary staff between Wakefield City Council and the party/organisation the contract was let to

Yours faithfully,

Anastasia Aldridge

freedomofinformation, Wakefield City Council

Dear Ms Aldridge,

FREEDOM OF INFORMATION ACT 2000 - REQUEST FOR INFORMATION

Thank you for your email requesting information under the Freedom of Information Act 2000 which we received on 19/12/2016. It is our intention to have the response delivered to you by 19/01/2017.

I would like to inform you that all requests submitted under the Freedom of Information Act 2000 might be subject to exemption(s), which the Authority is entitled to apply to refuse the request.

In some cases the Authority may also ask that a fee be paid for processing and delivering the information to you. Details of any fee to be charged, if applicable, will be notified to you as soon as possible.

Any future correspondence you may have in relation to this matter should be marked Private & Confidential and sent to the Senior Information Governance Officer, Information Management Team, County Hall, Wakefield WF1 2QW or e-mailed to [Wakefield City Council request email].

Yours sincerely

Information Governance Officer
Corporate Information Governance Team,
City Solicitor’s Office.
Wakefield MDC, County Hall, Wakefield WF1 2QW
Email: [Wakefield City Council request email]
Tel: 01924 306112

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freedomofinformation, Wakefield City Council

1 Attachment

Dear Ms Aldridge,

Freedom of Information Act 2000 - Request for Information

I am writing in respect of your recent enquiry for information held by the Authority under the provisions of the Freedom of Information Act.

Please find the response to your request below.

1) What is the value of spend on temporary staff from recruitment agencies by Wakefield City Council in 2015 - 2016?
Please ensure a gross spend value is detailed and include all spend associated to any contract let for the management/provision of temporary staff by a contracted provider (whether Vendor neutral or Master vendor)

Agency Spend through the managed service provider (MSP) for 2015/16 was £2.7 million (this figures does not include schools).

2) If you have a Framework in place for the provision of temporary staff, please tell me:
a. The titles and content of the relevant frameworks b. Who is on the current frameworks c. The start and end dates of the frameworks d. Any possible extension periods to the frameworks e. The name and contact email of person responsible for the frameworks.
f. The current performance of suppliers that are on the framework against their agreed KPIs.

Wakefield Council does not currently have a framework in place for the provision of temporary agency workers as we have an MSP as below.

3) Please can you attach a copy of the framework agreement of the supply of agency/temporary staff between Wakefield City Council and the parties/organisations it was let to.

N/A

4) If you have a managed service provider (MSP) in place for the provision of temporary agency staff, please provide the following; a. How was the contract to manage/provide the supply of agency/temporary staff let?
b. Who was the contract to manage/provide the supply of agency/temporary staff let to?
c. When was the contract to manage/provide the supply of temporary/agency staff to Wakefield City Council let?
d. When did the contract to manage / provide the supply of temporary / agency staff commence, how long does it run for and what is the end date?

a) The contract was a Call off arrangement via the YPO Framework for HR Services and Solutions.
b) Matrix-SCM.
c) 28th July 2016 followed by the 10 day stand still period.
d) It commenced on 31st October 2016 with an end date of 30th October 2018. There is then an option to extend the contract for a further two years.

5) If you have an MSP in place, Please can you attach a copy of the contract for the management/provision of the supply of agency/temporary staff between Wakefield City Council and the party/organisation the contract was let to

Please find attached a redacted version of the contract. Details of the pricing structure have been removed. With regard to such data, under the Freedom of Information Act the Authority has the right to refuse an applicant information held if an exemption applies. The Authority believes in this case such an exemption applies and has decided to refuse this part of your request.

We believe that the information is exempt under Section 43 which applies to the prejudice to commercial interests. We have considered the information and believe that it falls under this exemption because the details you are requesting relate to financial information, the disclosure of which could have a detrimental effect on the Council and/or its partners. If a competitor were to be in possession of such data, they could use it in connection with future bids, ensuring that their pricing structure would be lower than that of other parties, potentially putting those parties at a disadvantage.

As this is a qualified exemption, we have also considered whether in all the circumstances of the case, the public interest in withholding the information outweighs the public interest in disclosing the information. In reaching our conclusion we have considered the factors in favour of and against disclosure. In all the circumstances of this case we have concluded that the public interest in withholding the information outweighs the public interest in disclosing it. Our view is that the public would expect the Council to do everything in its power to ensure that tenders for contracts were considered as fairly as possible,
with a wide range of factors taken into account in order to procure the best possible service for the Wakefield area and its citizens. This would not be possible if, at the time of submission, one bidder held an unfair advantage (financial or otherwise) in one or more fields.

If you are not satisfied with the way the authority has handled your request, you may ask for an internal review. Please contact me either on the number below or in writing: Senior Information Governance Officer Corporate Information Governance Team, County Hall, Wakefield, West Yorkshire WF1 2QW (marked Private & Confidential) or e-mail on [Wakefield City Council request email] and I will arrange an internal review of your case.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF.

Please do not hesitate to contact me should you have any further queries regarding this matter.

Yours sincerely

Senior Information Governance Officer
Information Governance Team
City Solicitor’s Office
Wakefield MDC
Tel: 01924 306112
E-mail: [Wakefield City Council request email]

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