Adoption of Google Education products

The request was successful.

Dear Perth and Kinross Council,

I am emailing to ask for information about the adoption of Google Classroom and Google Chromebooks in schools within the local authority area.

- How many, if any, primary and secondary schools are using Google Classroom?
- How many, if any, primary and secondary schools are using Google Chromebooks?

If Google Classroom and/or Chromebooks are being used by any schools within the local authority:

- Please could you share a copy of any risk assessment or privacy impact assessment conducted in relation to the adoption of Google Classroom and/or Google Chromebooks?

- Has any personal data about pupils been shared with Google?

- Who was responsible for the creation of pupil accounts (e.g. Google log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

- Was specific written consent sought from parents prior to the creation of the pupil accounts used for Google Classroom and/or Google Chromebooks?

If personal data has been shared with Google;

- What is the GDPR lawful basis under which this personal data has been shared?

- Please could you share the documented decision on the legal basis to demonstrate compliance?

Thank you for your help.

Yours faithfully,

Alasdair Rutherford

FOI - Generic Email Account, Perth and Kinross Council

Dear Mr Rutherford

 

Freedom of Information (Scotland) Act  2002

Request for Information – The Adoption of Google Education

 

I acknowledge receipt of your request for information dated 4 February
2019.

 

I understand that the information you seek is:-

 

This request relates to the adoption of Google Classroom and Google
Chromebooks in schools within the local authority area.

 

 1. How many primary and secondary schools are using Google Classroom?

 

 2. How many primary and secondary schools are using Google Chromebooks?

 

 3. Please could you share a copy of any risk assessment or privacy impact
assessment conducted in relation to the adoption of Google Classroom
and/or Google Chromebooks?

 

 4. Has any personal data about pupils been shared with Google?

a)    What is the GDPR lawful basis under which this personal data has
been shared?

b)    Please provide the documented decision on the legal basis to
demonstrate compliance?

 

 5. Who was responsible for the creation of pupil accounts (e.g. Google
log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

 

 6. Was specific written consent sought from parents prior to the creation
of the pupil accounts used for Google Classroom and/or Google
Chromebooks?

 

I am currently dealing with your request and will issue my response no
later than 4 March 2019 which is 20 working days as permitted in terms of
section 10(1) of the above legislation.

 

If you do not agree with my interpretation of your request you should
contact me immediately.

 

Please use the reference Number ATI 2019 02 04 002 in any future
correspondence relating to this request.

 

Yours sincerely

 

Information Officer

Information Compliance Team

Legal & Governance Services

Corporate and Democratic Services

2 High Street

Perth

PH1 5PH

 

Telephone 01738 477935

 

 

HOW WE USE YOUR PERSONAL INFORMATION

 

The information provided by you will be used by Perth & Kinross Council to
process your request for information.  The information will not be
disclosed to third parties.

 

For further information, please look at our website
[1]www.pkc.gov.uk/dataprotection; email [2][email address] or
phone 01738 477933.

 

 

 

 

 

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Requests to Perth & Kinross Council under the Freedom of
Information (Scotland) Act should be directed to the Freedom of
Information Team - email: [3][Perth and Kinross Council request email]

General enquiries to Perth & Kinross Council should be made to
[4][email address] or 01738 475000.

General enquiries and requests under the Freedom of Information (Scotland)
Act
to Culture Perth and Kinross should be made to
[5][email address] or 01738 444949

General enquiries to TACTRAN should be made to
[6][email address] or 01738 475775.

Securing the future... - Improving services - Enhancing quality of
life - Making best use of public resources.

References

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FOI - Generic Email Account, Perth and Kinross Council

3 Attachments

Dear Mr Rutherford

 

Freedom of Information (Scotland) Act 2002

Request for Information – The Adoption of Google Education

 

I refer to your request for information dated 2 February 2019.

 

The information you requested was:-

 

This request relates to the adoption of Google Classroom and Google
Chromebooks in schools within the local authority area.

 

 1. How many primary and secondary schools are using Google Classroom?

 

 2. How many primary and secondary schools are using Google Chromebooks?

 

 3. Please could you share a copy of any risk assessment or privacy impact
assessment conducted in relation to the adoption of Google Classroom
and/or Google Chromebooks?

 

 4. Has any personal data about pupils been shared with Google?

a)    What is the GDPR lawful basis under which this personal data has
been shared?

b)    Please provide the documented decision on the legal basis to
demonstrate compliance?

 

 5. Who was responsible for the creation of pupil accounts (e.g. Google
log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

 

 6. Was specific written consent sought from parents prior to the creation
of the pupil accounts used for Google Classroom and/or Google
Chromebooks?

 

Response 

 

Relative to the above, please find the information attached.

 

You have a right to request a review of the Council’s decision. Click
[1]here to view a copy of our information leaflet which explains how to do
this. If you remain dissatisfied after the Council has carried out its
review, you can appeal [2]online to the Scottish Information Commissioner

 

Should you require any further explanation or assistance please do not
hesitate to contact me.

 

Yours sincerely

 

Information Officer

Information Compliance Team

Legal & Governance Services

Corporate and Democratic Services

2 High Street

Perth

PH1 5PH

 

Telephone 01738 477935

 

 

 

 

 

Please update all email addresses (ending @pkc.gcsx.gov.uk) to @pkc.gov.uk
as Perth and Kinross Council is withdrawing all GCSX email addresses on
25th March 2019.

Securing the future... - Improving services - Enhancing quality of
life - Making best use of public resources.

The information in this email is solely for the intended recipients.

If you are not an intended recipient, you must not disclose, copy,
or distribute its contents or use them in any way: please advise
the sender immediately and delete this email.

Perth & Kinross Council, Culture Perth and Kinross and TACTRAN do not
warrant that this email or any attachments are
virus-free and does not accept any liability for any loss or damage
resulting from any virus infection. Perth & Kinross Council may
monitor or examine any emails received by its email system.

The information contained in this email may not be the views of
Perth & Kinross Council,  Culture Perth and Kinross or TACTRAN.
It is possible for email to be falsified and the sender cannot be
held responsible for the integrity of the information contained in it.

Requests to Perth & Kinross Council under the Freedom of
Information (Scotland) Act should be directed to the Freedom of
Information Team - email: [3][Perth and Kinross Council request email]

General enquiries to Perth & Kinross Council should be made to
[4][email address] or 01738 475000.

General enquiries and requests under the Freedom of Information (Scotland)
Act
to Culture Perth and Kinross should be made to
[5][email address] or 01738 444949

General enquiries to TACTRAN should be made to
[6][email address] or 01738 475775.

Securing the future... - Improving services - Enhancing quality of
life - Making best use of public resources.

References

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2. http://www.itspublicknowledge.info/YourR...
3. mailto:[Perth and Kinross Council request email]
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5. mailto:[email address]
6. mailto:[email address]