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Accounts Payable information

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Dear University of the Arts London,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec and for what total value
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)

• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

Freedom of Information Requests, University of the Arts London

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References

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Freedom of Information Requests, University of the Arts London

Dear John,

 

We apologise for the delay in responding to your FOI enquiry. Due to the
volume and nature of the commercial data requested we will need an
additional 20 working days to consider the s.43 exemption; whether the
release of the information will prejudice ours, or another person’s,
commercial interest.

 

We aim to respond promptly, and no later than Friday 7 June.

 

Yours sincerely,

 

 

FOI and DP Co-ordinator

 

Information Governance

University of the Arts London | 272 High Holborn | London | WC1V 7EY|

 

 

Freedom of Information Requests, University of the Arts London

2 Attachments

Dear John,

 

Thank you for your patience while we considered the commercial interests
exemption. Please find attached our response to your Freedom of
Information request.

 

Freedom of Information complaints procedure

 

UAL is committed to making information available under the Freedom of
Information Act 2000 (FOIA) and to ensuring that the service it provides
for those wishing to gain access to information is simple, efficient and
effective.

 

If you feel the service you have received does not meet these aims or your
expectations please write, giving details of your complaint, to:

 

Kastur Kerai,

Data Protection Officer,

University of the Arts London

8th Floor

272 High Holborn

London

WC1V 7EY

[1][email address]

 

Your complaint will be fully investigated and treated confidentially. If
your complaint is about a response to a request for information, it will
be dealt with by an officer who was not involved in the original decision.
A full investigation and any decision will be made and conveyed to you
within 20 working days. If we are unable to deal with your complaint
within this time, we will inform you and let you know the reason for the
delay.

 

If your complaint is upheld you will be notified of what action will be
taken. If it is a request for information, the information will be
provided to you. If the complaint is not upheld you will be given a reason
for the decision.

If we do not deal with your complaint to your satisfaction, you are
entitled to refer your complaint to:

 

The Information Commissioner’s Office,

Wycliffe House,

Water Lane,

Wilmslow

Cheshire,

SK9 5AF

Tel: 0303 123 1113 (local rate)

Tel: 01625 545 745 if you prefer to use a national rate number

[2]www.informationcommissioner.gov.uk

 

Kind regards,

 

 

FOI and DP Co-ordinator

Governance

 

University of the Arts London

272 High Holborn

London

WC1V 7EY

United Kingdom

 

E [3][University of the Arts London request email]

[4]arts.ac.uk

 

 

 

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References

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1. mailto:[email address]
2. http://www.informationcommissioner.gov.uk/
3. mailto:[University of the Arts London request email]
4. http://www.arts.ac.uk/

We don't know whether the most recent response to this request contains information or not – if you are John Clancy please sign in and let everyone know.