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Accounts Payable information

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Dear University of Brighton,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec 18 and for what total value?
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

For the suppliers that were used only one time in that period, how many invoices were for less than £1,000, less than £2,500 and less than £5,000?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

What particular type of single use suppliers cause Accounts payable/Procurement frustrations/headaches relative to the other types?
Part 4 Team Size
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Finance Accounts Payable team?
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Procurement team?
Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)
• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

FOI, University of Brighton

Thank you for your Freedom of Information Request. We confirm receipt and will respond within 20 working days.

However, should you have any queries before then please feel free to contact us at [University of Brighton request email]

Kind regards

Data Compliance Team

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FOI, University of Brighton

1 Attachment

Dear John

Thank you for your Freedom of Information Act Request. Please find attach the information requested and below.

Should you wish to seek a review of this response to your request, please write to Mr S Dudderidge, Registrar and Secretary, 8th Floor, Cockcroft Building, Lewes Road, Brighton BN2 4GJ. If this fails to resolve the matter then you have the right to apply to the Information Commissioner for a decision.

Yours sincerely

Rachel

Rachel Page
Head of Data Compliance and Record Management

[email address]
01273 64 2010

Vice Chancellors Office
University of Brighton
8th Floor, Cockcroft Building
Lewes Road
Brighton
BN2 4GJ

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