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Accounts Payable information

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Dear University of South Wales,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec 18 and for what total value?
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

For the suppliers that were used only one time in that period, how many invoices were for less than £1,000, less than £2,500 and less than £5,000?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

What particular type of single use suppliers cause Accounts payable/Procurement frustrations/headaches relative to the other types?
Part 4 Team Size
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Finance Accounts Payable team?
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Procurement team?
Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)
• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

Freedom of Information, University of South Wales

Dear Mr Clancy

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

We acknowledge your request for information.

We are considering your request and you should receive the information requested within the statutory timescale of 20 working days. If there are any areas of your request that need to be clarified then we will contact you at the earliest opportunity.

Yours sincerely,

Rhys Davies
Information Compliance Manager /Rheolwr Cydymffurfio i Wybodaeth
University Secretary's Office/Swyddfa Ysgrifennydd y Brifysgol
University of South Wales/Prifysgol De Cymru
Treforest
Pontypridd
CF37 1DL

show quoted sections

Freedom of Information, University of South Wales

Dear John Clancy,

 

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

 

Thank you for your request for information received on 28^th May 2019. 
Please find below the University’s response:

 

Part 1 Total invoice processing

 

•           How many invoices did accounts payable process in the 12
months from Jan 18 to Dec 18 and for what total value?  28914

•           How many suppliers were these invoices paid to?    2647

 

Part 2 Single use suppliers

 

Of the total invoices processed how many were for suppliers that were only
used one time one in that period (a single purchase order or invoice) 1211

 

and how many were for suppliers used 3 times of less?  1899

 

For the suppliers that were used only one time in that period, how many
invoices were for less than £1,000,    713

 

less than £2,500     956

 

and less than £5,000?  1071

 

Please complete the table below which shows the breakdown of one time
suppliers by detailed purchase category

 

Purchasing Category          Volume (one time supplier invoices)       
Value (one time supplier invoices)

e.g. IT subcontractors                     

e.g. Editorial contributors               

 

What particular type of single use suppliers cause Accounts
payable/Procurement frustrations/headaches relative to the other types? 
None

 

Part 4 Team Size

 

In 2018, on average, how many Full Time Equivalent (FTE) staff were in
your Finance Accounts Payable team? 3.5

In 2018, on average, how many Full Time Equivalent (FTE) staff were in
your Procurement team? 3

Part 3 Low value order processing

 

Do you use any of the below approaches to processing low value orders
(tick box)

•           Procurement cards Yes

•           PO flipping (conversion or purchase orders to invoices)  No

•           A manual sign off process outside of the standard approvals
process Yes (for one off payments only)

•           They follow the standard procurement process Yes

•           Other No

 

Should you have any further queries do not hesitate to contact the
Information Compliance Manager, University of South Wales, Pontypridd,
CF37 1DL. If you are not satisfied with the University’s response, you are
entitled to use the University’s complaints procedure available from
[1]http://uso.southwales.ac.uk/ig/foi/.

Further information about the Act is available from :

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

[2]http://www.ico.gov.uk/

Yours faithfully,

Rhys Davies

Information Compliance Manager

 

References

Visible links
1. http://uso.southwales.ac.uk/ig/foi/
2. http://www.ico.gov.uk/

We don't know whether the most recent response to this request contains information or not – if you are John Clancy please sign in and let everyone know.