Accounts Payable information

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Dear University of Oxford,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec 18 and for what total value?
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

For the suppliers that were used only one time in that period, how many invoices were for less than £1,000, less than £2,500 and less than £5,000?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

What particular type of single use suppliers cause Accounts payable/Procurement frustrations/headaches relative to the other types?
Part 4 Team Size
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Finance Accounts Payable team?
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Procurement team?
Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)
• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

FOI, University of Oxford

Dear Mr Clancy,

I write to acknowledge receipt of your request.

We shall endeavour to send you a substantive response no later than the statutory deadline of 17 June 2019.

Yours sincerely,
Information Compliance Team
Council Secretariat | University of Oxford
University Offices, Wellington Square, Oxford, OX1 2JD

show quoted sections

FOI, University of Oxford

2 Attachments

Dear John Clancy,

 

Please find the University’s reply to your request, attached. We will be
further in touch soon regarding the remaining data.

 

Yours sincerely,

 

Information Compliance Team | Council Secretariat

University of Oxford

University Offices, Wellington Square, Oxford, OX1 2JD

 

 

 

 

FOI, University of Oxford

1 Attachment

Dear Mr Clancy,

 

With sincere apologies for the delay in our reply, please find the
University’s response to your request attached. We will be further in
touch with the remainder of the information.

 

Yours sincerely,

 

 

Information Compliance Team | Council Secretariat

University of Oxford

University Offices, Wellington Square, Oxford, OX1 2JD