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Accounts Payable information

John Clancy made this Freedom of Information request to University of Southampton

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Dear University of Southampton,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec 18 and for what total value?
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

For the suppliers that were used only one time in that period, how many invoices were for less than £1,000, less than £2,500 and less than £5,000?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

What particular type of single use suppliers cause Accounts payable/Procurement frustrations/headaches relative to the other types?
Part 4 Team Size
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Finance Accounts Payable team?
In 2018, on average, how many Full Time Equivalent (FTE) staff were in your Procurement team?
Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)
• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

Support, University of Southampton

2 Attachments

[1]University of Southampton

Dear John Clancy,

Freedom of Information Act 2000

Date of request: 17-05-2019 10:11:20 BST
Due date: 17-06-2019 10:11:20 BST
Ref: RITM0191071

Acknowledgement of request for information

Thank you for your request for information dated 17-05-2019 10:11:20 BST,
a copy of which is appended hereto for your ease of reference.

The University will endeavour to respond as soon as practicable and in any
event by 17-06-2019 10:11:20 BST. The reference for your request is
[2]RITM0191071: please quote this reference in any future correspondence
regarding this request.

Requested information:

Dear University of Southampton, Can we please request the following
information; Part 1 Total invoice processing • How many invoices did
accounts payable process in the 12 months from Jan 18 to Dec 18 and for
what total value? • How many suppliers were these invoices paid to? Part 2
Single use suppliers Of the total invoices processed how many were for
suppliers that were only used one time one in that period (a single
purchase order or invoice) and how many were for suppliers used 3 times of
less? For the suppliers that were used only one time in that period, how
many invoices were for less than £1,000, less than £2,500 and less than
£5,000? Please complete the table below which shows the breakdown of one
time suppliers by detailed purchase category Purchasing Category Volume
(one time supplier invoices) Value (one time supplier invoices) e.g. IT
subcontractors e.g. Editorial contributors What particular type of single
use suppliers cause Accounts payable/Procurement frustrations/headaches
relative to the other types? Part 4 Team Size In 2018, on average, how
many Full Time Equivalent (FTE) staff were in your Finance Accounts
Payable team? In 2018, on average, how many Full Time Equivalent (FTE)
staff were in your Procurement team? Part 3 Low value order processing Do
you use any of the below approaches to processing low value orders (tick
box) • Procurement cards • PO flipping (conversion or purchase orders to
invoices) • A manual sign off process outside of the standard approvals
process • They follow the standard procurement process • Other Yours
faithfully, John Clancy

Yours sincerely,

Freedom of Information Office

email: [University of Southampton request email]

 
Ref:MSG7871217

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