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Accounts Payable information

John Clancy made this Freedom of Information request to Cardiff University

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Dear Cardiff University,

Can we please request the following information;

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12 months from Jan 18 to Dec and for what total value
• How many suppliers were these invoices paid to?

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices) Value (one time supplier invoices)
e.g. IT subcontractors
e.g. Editorial contributors

Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders (tick box)

• Procurement cards
• PO flipping (conversion or purchase orders to invoices)
• A manual sign off process outside of the standard approvals process
• They follow the standard procurement process
• Other

Yours faithfully,

John Clancy

Dear John

I acknowledge receipt of your email received by this office on 10 April 2019 in which you requested information regarding accounts payable information and apologise for the delay in acknowledging your request.

Your request will now be dealt with under the Freedom of Information Act 2000 and has been allocated reference FOI19-180 which should be quoted in all correspondence. We will respond to your request within 20 working days starting the next working day after receipt, therefore you can expect to receive a response no later than 13 May 2019.

Where we consider that we will not be able to meet this deadline or if further time is required to consider the public interest test we will contact you as soon as possible and give you a revised date for response.

In some circumstances a fee may be payable and, if that is the case, we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

Yours sincerely

Gail Thomas
Swyddog Sicrwydd
Adran Cynllunio Strategol a Llywodraethu
Prifysgol Caerdydd
2il Lawr, Friary House
Heol y Brodyr Llwydion
Caerdydd
CF10 3AE
Ffôn: +44 (029) 2087 5327
Ebost : [email address]

Mae'r Brifysgol yn croesawu gohebiaeth yn Gymraeg neu'n Saesneg. Ni fydd gohebu yn Gymraeg yn creu unrhwy oedi.
Gail Thomas
Assurance Officer
Strategic Planning and Governance
Cardiff University
2nd Floor, Friary House
Greyfriars Road
Cardiff
CF10 3AE
Tel: +44 (029) 2087 5327
Email: [email address]

The University welcomes correspondence in Welsh or English. Corresponding in Welsh will not lead to any delay.

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Dear John

Further to our email of 7 May, unfortunately we will not be in a position to provide you with a response by the original deadline. We anticipate that we will require a further seven working days and you can therefore expect to receive a response no later than 22 May 2019.

We apologise for the inconvenience caused.

Kind regards
Gail

The University welcomes correspondence in Welsh or English. Corresponding in Welsh will not lead to any delay.

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Dear John

Further to our email of 14 May unfortunately we are still not in a position to provide you with a response by the revised deadline. We are working to finalise our response and apologise for any inconvenience caused.

Kind regards
Gail

The University welcomes correspondence in Welsh or English. Corresponding in Welsh will not lead to any delay.

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Dear John

I am writing in response to your Freedom of Information request dated 10
April 2019 in which you requested information regarding accounts payable
information.

For ease of reference, I have reproduced your questions below and set out
our corresponding responses.

Part 1 Total invoice processing

• How many invoices did accounts payable process in the 12
months from Jan 18 to Dec and for what total value

91,802 invoices - £142,790,086.87

• How many suppliers were these invoices paid to?

4804

Part 2 Single use suppliers

Of the total invoices processed how many were for suppliers that were only
used one time one in that period (a single purchase order or invoice) and
how many were for suppliers used 3 times of less?

2107 single invoice, 3244 - 3 invoices or less

Please complete the table below which shows the breakdown of one time
suppliers by detailed purchase category

Purchasing Category Volume (one time supplier invoices)

This information is not held by the Accounts Payable department

Value (one time supplier invoices) - £6,441,378.36

e.g. IT subcontractors

e.g. Editorial contributors

Part 3 Low value order processing

Do you use any of the below approaches to processing low value orders
(tick box)

• Procurement cards - Yes

• PO flipping (conversion or purchase orders to invoices) - No

• A manual sign off process outside of the standard approvals
process - No

• They follow the standard procurement process - Yes

• Other

I trust this information satisfies your enquiry. The University has a
Freedom of Information Complaints Procedure should you feel dissatisfied
with this response or the way in which your request was handled.
Complaints must be made in writing and must set out why you believe the
University has not met its obligations under the Freedom of Information
Act. You may email your complaint to [email address] where it
will be forwarded to the Director of Strategic Planning and Governance who
will be responsible for overseeing the review.

If you remain dissatisfied following the outcome of your complaint, you
have the right to apply directly to the Information Commissioner for
consideration. The Information Commissioner can be contacted at the
following address: Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire, SK9 5AF.

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance please feel free to
contact me.

Yours sincerely

Alison

Alison Preece Alison Preece
Assurance Adviser Ymgynghorydd Sicrwydd

Strategic Planning & Governance Adran Gynllunio Strategol a
Llywodraethu
Cardiff University Prifysgol Caerdydd
2nd Floor, Friary House Llawr 2, Friary House
Greyfriars Road Heol y Brodyr Llwydion

Cardiff Caerdydd
CF10 3AE CF10 3AE

Tel: 029 208 79919 Ffon: 029 208 79919
E-mail: [1][email address] E-bost:
[2][email address]

We welcome correspondence in Welsh
or English Rydym yn croesawu gohebiaeth trwy’r
Gymraeg neu’r Saesneg

show quoted sections

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