Accounts Payable and Enrolment forms

Stephanie Mottershead made this Freedom of Information request to University of Glasgow

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Stephanie Mottershead

Dear University of Glasgow,

1. I would like some information about the university’s current Accounts Payable processes, please indicate:

_where the Accounts Payable team is currently based and if
centralised?
_ which finance system/accounting software the finance team uses to process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation/ OCR scanning in the next 6 months to a year?
_ If OCR/ Invoice automation systems already in place please
indicate name of supplier

2. And finally, please let me know how many enrolment/ student admissions forms you receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms data manually keyed in into a database)?

Yours faithfully,

Stephanie Mottershead

FOI Office, University of Glasgow

1 Attachment

Dear Ms Mottershead,

Further to your Freedom of Information request dated 9 June 2011, 17:30 hours, please find request for clarification letter attached.

You will find that the University's request for clarification to your information request is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it preserves the look and feel of the original document complete with fonts, colours, images, and layout. To open a PDF file you can download a free program called Acrobat Reader and install it onto your computer by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

Stephanie Mottershead

Dear FOI Office,

please give me information on last financial year.

Yours sincerely,

Stephanie Mottershead

FOI Office, University of Glasgow

1 Attachment

Dear Ms Mottershead,

Further to your Freedom of Information request, dated 9 June 2011, timed 17:30 hours, and subsequent clarification received on 13 June 2011, timed 09:27 hours, please find letter of acknowledgement attached.

You will find that the University's acknowledgement of your clarified information request is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it preserves the look and feel of the original document complete with fonts, colours, images, and layout. To open a PDF file you can download a free program called Acrobat Reader and install it onto your computer by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

FOI Office, University of Glasgow

1 Attachment

Dear Ms Mottershead,

Please find attached the University's response to your Freedom of Information (Scotland) Act 2002 request dated 9 June 2011 timed 17:30 and subsequent clarification received 13 June 2011 timed 09:27 hours.

You will find that the University's response to your information request is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it preserves the look and feel of the original document complete with fonts, colours, images, and layout. To open a PDF file you can download a free program called Acrobat Reader and install it onto your computer by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 4920

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401