Accounts Payable and Enrolment Forms

Stephanie Mottershead made this Freedom of Information request to Sunderland College

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The request was successful.

Stephanie Mottershead

Dear City of Sunderland College,

1. I would like some information about the college’s current Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if centralised?
_ which finance system/accounting software the finance team uses to process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ do you have plans to investigate invoice automation via automatic data capture (OCR) in the next 6-12 months?
_ If OCR/ Invoice automation systems already in place please indicate name of supplier

2. And finally, please let me know how many student enrolment forms you receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms data manually keyed in into a database)?
_ how many people are involved in this process?

Yours faithfully,

Stephanie Mottershead

judith ridley,

Dear Stephanie

I acknowledge receipt of your request and confirm that a response will be prepared within the 20 working day timescale for compliance with the Freedom of Information Act.

Kind regards


Judith


Judith Ridley
Senior College Admin Manager (Governance)
City of Sunderland College
Shiney Row Campus
Success Road
Philadelphia
Houghton le Spring
DH 4 4TL

Tel: 0191 5116351
Email: [email address] <mailto:[email address]>

judith ridley,

1 Attachment

Dear Stephanie

Please find attached the College's response to your Freedom of Information request dated 5 May 2011.

Yours sincerely


Judith


Judith Ridley
Senior College Admin Manager (Governance)
City of Sunderland College
Shiney Row Campus
Success Road
Philadelphia
Houghton le Spring
DH 4 4TL

Tel: 0191 5116351
Email: [email address] <mailto:[email address]>

________________________________

From: Stephanie Mottershead [mailto:[FOI #70555 email]]
Sent: Thu 05/05/2011 11:21
To: informationservices
Subject: Freedom of Information request - Accounts Payable and Enrolment Forms

Dear City of Sunderland College,

1. I would like some information about the college's current
Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if
centralised?
_ which finance system/accounting software the finance team uses to
process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ do you have plans to investigate invoice automation via automatic
data capture (OCR) in the next 6-12 months?
_ If OCR/ Invoice automation systems already in place please
indicate name of supplier

2. And finally, please let me know how many student enrolment forms
you receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms
data manually keyed in into a database)?
_ how many people are involved in this process?

Yours faithfully,

Stephanie Mottershead

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