Accounts Payable and Enrolment forms

Stephanie Mottershead made this Freedom of Information request to Perth College UHI

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The request was successful.

Stephanie Mottershead

Dear Perth College UHI,

1. I would like some information about the college’s current Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if centralised?
_ which finance system/accounting software the finance team uses to process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation/ OCR scanning in the next 6 months to a year?
_ If OCR/ Invoice automation systems already in place please indicate name of supplier

2. And finally, please let me know how many enrolment forms you receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms data manually keyed in into a database)?

I look forward to a reply by email.

Yours faithfully,

Stephanie Mottershead

Donald MacLean, Perth College UHI

Stephanie,

I write to confirm receipt of your FOI request (below) which was received
on 6/6/11.
We will endeavour to reply as quickly as possible, but certainly within 20
working days (4/7/11).
All the best,

Donald MacLean
Learning Technologies Manager
Freedom of Information Officer
Perth College
Crieff Road
Perth
PH1 2NX

Direct Line: 01738 877625
[mobile number]
Web: [1]www.perth.uhi.ac.uk

"If your email contains a request for information that you feel may fall
under the Freedom of Information (Scotland) Act please visit our FOI
website at [2]http://www.perth.ac.uk/foi/Pages/default...

>>> Stephanie Mottershead <[FOI #74003 email]>
6/6/2011 2:25 pm >>>
Dear Perth College UHI,

1. I would like some information about the college’s current
Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if
centralised?
_ which finance system/accounting software the finance team uses to
process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation/ OCR scanning in the next
6 months to a year?
_ If OCR/ Invoice automation systems already in place please
indicate name of supplier

2. And finally, please let me know how many enrolment forms you
receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms
data manually keyed in into a database)?

I look forward to a reply by email.

Yours faithfully,

Stephanie Mottershead

show quoted sections

References

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Donald MacLean, Perth College UHI

1 Attachment

Stephanie,

I refer to your FOI request dated 6/6/11 (see below).
I attach our reply in PDF format.
If I can help you further, please contact me directly.
All the best,

Donald MacLean
Learning Technologies Manager
Freedom of Information Officer
Perth College
Crieff Road
Perth
PH1 2NX

Direct Line: 01738 877625
[mobile number]
Web: [1]www.perth.uhi.ac.uk

"If your email contains a request for information that you feel may fall
under the Freedom of Information (Scotland) Act please visit our FOI
website at [2]http://www.perth.ac.uk/foi/Pages/default...

>>> Stephanie Mottershead <[FOI #74003 email]>
6/6/2011 2:25 pm >>>
Dear Perth College UHI,

1. I would like some information about the college’s current
Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if
centralised?
_ which finance system/accounting software the finance team uses to
process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation/ OCR scanning in the next
6 months to a year?
_ If OCR/ Invoice automation systems already in place please
indicate name of supplier

2. And finally, please let me know how many enrolment forms you
receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms
data manually keyed in into a database)?

I look forward to a reply by email.

Yours faithfully,

Stephanie Mottershead

show quoted sections

References

Visible links
1. http://www.perth.uhi.ac.uk/
2. http://www.perth.ac.uk/foi/Pages/default...
3. http://www.whatdotheyknow.com/help/offic...
4. http://www.whatdotheyknow.com/help/contact