Accounts Payable and Enrolment forms

Stephanie Mottershead made this Freedom of Information request to Wadham College, Oxford

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Stephanie Mottershead

Dear Wadham College, Oxford,

1. I would like some information about the college’s current Accounts Payable processes, please indicate:
_where the Accounts Payable team is currently based and if centralised?
_ which finance system/accounting software the finance team uses to process supplier invoices?
_ how many suppliers do you have?
_ number of staff manually processing the invoices?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation/ OCR scanning in the next 6 months to a year?
_ If OCR/ Invoice automation systems already in place please indicate name of supplier

2. And finally, please let me know how many enrolment forms you receive per annum?
_Do you receive them by post, fax, email or online?
_Are they manually processed by a team of people (i.e. is the forms data manually keyed in into a database)?

I look forward to a reply by email.

Yours faithfully,

Stephanie Mottershead

Vince Skeffington (Wadham),

Dear Stephanie,

Thank you for your e-mail and please see our responses below:

Dear Wadham College, Oxford,

1. I would like some information about the college's current

Accounts Payable processes, please indicate:

_where the Accounts Payable team is currently based and if

centralised? CENTRALISED AND BASED IN THE BURSARY, WADHAM COLLEGE,
OXFORD

_ which finance system/accounting software the finance team uses to

process supplier invoices? CUSTOM MADE FOR OXFORD AND CAMBRIDGE
COLLEGES - ACCURATE SOLUTIONS

_ how many suppliers do you have? APPROX 650

_ number of staff manually processing the invoices? ONE

_ volume of paper and electronic invoices processed per annum? APPROX
4200 PAPER AND 200 ELECTRONIC

_ are paper invoices scanned at all? Before or after payment? NO

_ any plans to look at invoice automation/ OCR scanning in the next

6 months to a year? NO

_ If OCR/ Invoice automation systems already in place please

indicate name of supplier N/A

2. And finally, please let me know how many enrolment forms you

receive per annum? TBA

_Do you receive them by post, fax, email or online?

_Are they manually processed by a team of people (i.e. is the forms

data manually keyed in into a database)?

I look forward to a reply by email.

Yours faithfully,

Stephanie Mottershead

With regards to enrolment forms: this is handled by a separate department,
and I will endeavour to get the answers for you. However due to the
specialised nature of the University of Oxford's student recruitment
process, this question may not be relevant.

Kind regards,

Vince Skeffington

College Accountant

Wadham College

University of Oxford