Access to contracts for Alder King and Kensington Taylor

J Woodward made this Freedom of Information request to East Devon District Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was refused by East Devon District Council.

Dear Ms Symington,

I would like to make a formal request under the Freedom of Information Act 2000. I am also making this Request under the Environmental Impact Regulations 2004 which require disclosure on the part of Local Authorities.

My requests are with regard to documents contained in or referred to at:
http://www.eastdevon.gov.uk/relocation_r...

Agenda Item 19: Cabinet - dated 7 March 2012

The procedures for the extension of the contract for Kensington Taylor and for the handover to the “new Relocation Management” are specified very clearly. The “flexible and professionally supportive resource” provided by Kensington Taylor is also made clear.

Given the comparative fullness of the description of the process of transfer from Kensington Taylor to the “new Relocation Management”:

> I would like full access to the documentation giving the process of transformation from Alder King to Kensington Taylor.

> What were the specific procedures for concluding the Alder King contract? I would like full access to the original contract and documentation under which Alder King were taken on; and the documentation which refers to the termination of the Alder King contract.

> What were the specific procedures for the granting of a contract to Kensington Taylor? I would like full access to the original contract and documentation under which Kensington Taylor were taken on.

Thank you.
I look forward to hearing from you within 20 working days.

Yours sincerely,
Jeremy Woodward
Sidmouth

Kate Symington, East Devon District Council

Mr Woodward

I am sorry for the slight delay in responding to these requests.

Our response has been delayed due to the volume of information requested but please be advised that your requests are receiving our attention and we will respond before the end of this week (by Friday 6th February).

I trust you will bear with us and thank you for your patience.

Regards

Kate

Mrs Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

show quoted sections

Kate Symington, East Devon District Council

6 Attachments

Mr Woodward

 

Thank you for your requests for information received on 3^rd January 2015.
We have aggregated these requests as there is some degree of overlap in
the information requested. We have considered your request under the
Environmental Information Regulations as the requested detail relates to
land-use and development matters.

 

1.      I would be grateful if you could remind me of the costs for the
proposed new-build headquarters at Heathpark, Honiton, which I understand
has been made publicly available

This information has not been made publicly available and is exempt from
disclosure under Regulation 12(5)(e). It is still the Council’s view that
the public interest in maintaining this exemption outweighs the public
interest in disclosing the information. It is our intention to publish
this information once its commercial confidentiality has reduced and at an
appropriate project milestone. This is most likely to be the case once
contracts have been concluded. The disclosure of this detail at this point
in time would prejudice the commercial interests of both the Council and
third party organisations. It would affect the bids we would receive for
contractual work and ultimately mean that the Council’s ability to achieve
best value for its assets or for work tendered would be compromised.

Members are fully informed about this cost detail and can use it to inform
their decision-making. These Members are elected by the public in order to
represent their views.

 

2.      What work has been carried out by the District Council to
determine the value of the proposed new headquarters at Heathpark, Honiton
once they have been built?

We will be in a better position to advise on the value once a design has
been prepared and accepted.

 

3.      What is the estimated value of the current East Devon Business
Centre at Heathpark, Honiton?

The Asset Valuation for the EDBC dated 1/4/10 was £369,000 for the land
and £681,000 for the building. The valuation is based on the RICS
Valuation Standards and those required  by the Chartered Institute of
Public Finance and Accountancy for capital accounting purposes.  The
valuation will therefore not necessarily reflect what one would expect to
achieve if the property was sold on the open market or alternative use
value. Asset valuations are undertaken on a 5 year rolling programme and
therefore the Business Centre will be re-valued this year.

4.      I would like to know what cost-analysis has been carried out and
what figures are available concerning the Council’s stated aim of
providing one-stop-shops/surgeries/accessible presence throughout the
district.

We have surgeries operating across the district and we operate these based
on demand, using our systems thinking principles.

When we have offices in Exmouth and Honiton this will change the pattern
of demand and so, just as we do now, we will review things on a dynamic
basis so that we continue to meet customer needs. Given that we are moving
out of Sidmouth, it is very likely that demand will require us to operate
a surgery here.

Doc 1 (attached) is a paper which was put together when we were looking at
Skypark and this outlines where we operate surgeries and how we imagine we
might want to expend these but our approach will always be to use demand
(evidence) rather than to make assumptions.

Advanced ICT facilities mean that our officers can increasingly work in a
more mobile way both around the district and within customers’ own homes.

Our surgeries generally take place in existing facilities such as Town
Halls.

 

5.      I would like full access to all of the Accommodation
Questionnaires for each service

These questionnaires are no longer held. We would not be seeking to make
decisions or to rely on information which is now 7 years old and not
reflective of the current position.

 

6.      I would like to have access to the full report to the executive
board dated 14^th July 2010.

This report is available here
[1]http://www.eastdevon.gov.uk/relocation_r...

We have reviewed the redactions in this report and note that the redacted
information remains commercially confidential. The redacted detail
includes land and property valuations and estimated construction costs. It
is exempt under Regulation 12(5)(e) and the Council considers it is in
the public interest that the exemption be maintained. The redactions will
be removed once commercial confidentiality has reduced and at an
appropriate project milestone.

 

7.      How exactly has the Council come to the conclusion that the
existing buildings at Knowle are unsuitable?

The documents here
[2]http://www.eastdevon.gov.uk/relocation_r...
address this point. We employ suitably qualified consultants to carry out
this important work rather than relying upon market research.

 

8.      I would like to have access to the complete budgetary
considerations

The Cabinet reports here
[3]http://www.eastdevon.gov.uk/relocation_r...
and here
[4]http://new.eastdevon.gov.uk/media/526937...
provide as much detail as we are able to disclose publicly at this point
in time. As explained, the commercially confidential detail is exempt
under Regulation 12(5)(e) and the reports, in full, are intended for
future publication.

 

9.      I would like a copy of the masterplan

The East Devon Office Relocation Comparative Study is attached as Doc 2.
Certain sections of this document have been redacted under Regulation
12(5)(e) (commercial confidentiality). It is still the Council’s view that
the public interest in maintaining this exemption outweighs the public
interest in disclosing the information. The document includes site and
construction values which should remain commercially confidential at this
time.  Again, this information will be published at an appropriate project
milestone.

 

10.   I would like full access to the complete office re-location action
points of the office accommodation working party held on 19^th October.

The minutes and action points arising from these meetings are exempt from
disclosure under Regulation 12(4)(e). In seeking to rely on this
exception, we are mindful of the view of the Information Commissioner in
decision notice FS50498100 (March 2014). Although 11 months has passed
since this decision notice was made, we are of the view that the key point
of internal communications and the importance of the private thinking
space of the authority remain pertinent. It is still the Council’s view
that the public interest in maintaining this exemption outweighs the
public interest in disclosing the information. The project is still very
much live and the minutes also make up part of our evidence in the
on-going appeal to the First Tier Tribunal (to which you are a party) and
it would therefore not be appropriate to disclose this detail at this
point in time.

 

11.   I would like to know how Kensington Taylor refreshed their costings.

These are project management costs which are revised and updated as the
contract progresses.

 

12.   I would like to know exactly how the proposed development options
for the existing Knowle site identified Summer 2010 were identified.

This document is attached as doc 3 . It is now 5 years old and, whilst it
does not inform current decision-making, there have been some figures
redacted from this report which remain pertinent to on-going land and
property valuations and which therefore remain commercially confidential.
We will be publishing this detail at appropriate project milestones once
commercial confidentiality has reduced. Please note that this report
refers to an appendix 3. This appendix is not held by the Council and
Alder King have provided us their copy of the report which also excludes
an appendix 3. This is not an omission, it is information which is no
longer held.

 

13.   I would like to have full access to any other documentation which
Kensington Taylor prepared for and presented to the Council.

Please see (9) above. Also attached is the sequential test report produced
by KT with some redactions for commercially confidential information. This
includes references to weaknesses identified with some sites which could
affect their market value. Please note that all comments and opinions
expressed in this report were those of Kensington Taylor at that point in
time. In addition, the following documents are available with the planning
application submitted for the Knowle at [5]www.eastdevon.gov.uk. These
include:

Design and Access Statement

Waste management plan

Site maps

Heritage Statement

Statement of community involvement

 

14.   I would like full access to the documentation giving the process of
transformation from Alder King to Kensington Taylor.

There was no “transformation” from Alder King to Kensington Taylor. These
were two separately commissioned pieces of work.

 

15.   What were the specific procedures for concluding the Alder King
contract?

We never entered into a contractual relationship with Alder King and no
information is held in this respect. A copy of the consultants’ brief is
attached as Doc 5 which outlines our requirements from the preferred
consultant at that time.

 

16.   What were the specific procedures for the granting of a contract to
Kensington Taylor?

A copy of our contract with Kensington Taylor is attached as Doc 6

 

17.   Which consultants under the Knowle office review were instructed to
carry out a review of the Council’s main administrative centre?

Alder King (see point 15) above.

 

18.   Who were the consultants charged with carrying out the Knowle office
review?

Davis Langdon

 

I hope this is helpful. I am sorry for slight delay in responding to these
requests but hope you will appreciate that a huge amount of time and
effort has gone into providing this response. Some of the documents you
have referred to are now many years old but some of the information within
them remains pertinent to the live re-location project and so each and
every document must be checked and redactions made where appropriate.

 

If you feel dissatisfied with the way we have responded to your request,
please contact  our Interim Monitoring Officer, Ian Clarke, at
[6][email address] to request an internal review.

 

You may also approach the Information Commissioner for advice at
[7]www.ico.gov.uk

 

Regards

 

Mrs Kate Symington

Information and Complaints Officer

East Devon District Council

 

01395 517417

[8]www.eastdevon.gov.uk

 

 

Mrs Kate Symington

Information and Complaints Officer

East Devon District Council

 

01395 517417

www.eastdevon.gov.uk

 

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References

Visible links
1. http://www.eastdevon.gov.uk/relocation_r...
2. http://www.eastdevon.gov.uk/relocation_r...
3. http://www.eastdevon.gov.uk/relocation_r...
4. http://new.eastdevon.gov.uk/media/526937...
5. http://www.eastdevon.gov.uk/
6. mailto:[email address]
7. http://www.ico.gov.uk/
8. http://www.eastdevon.gov.uk/

Dear Ms Symington,

Whilst I classified this response as 'partially successful' on receipt of it, I have not as yet provided you with a more detailed reply.

This has largely been due to having to await the pending decision from the Information Tribunal, which might have an impact on these, and other, requests.

Nevertheless, as matters could continue in this inconclusive vein , I would now like to provisionally address your individual points, which also refer to my other 'overlapping' requests. I intend to revisit these at a later date.

1: The District Council has provided large amounts of detail with regard to the costs for the renovation/refurbishment of its headquarters at Knowle: it did not consider this to be 'commercially confidential'. The disclosure of the equivalent costs for the proposed new headquarters, including the cost of building and of maintaining it, would enable a proper comparison of options and allow for transparent and public debate.

2. It is difficult to understand how the District Council can 'decide' to sell its old headquarters before at least an approximate costing has been carried out, including outline design.

3. Is my understanding correct that a new asset valuation is expected on 1st April 2015?

4. This sounds as if the District Council's 'ad-hoc' approach of 'wait and see' what the 'demand' is has actually not allowed for solid cost calculations of any future 'surgery' provision. To talk about 'advanced ICT facilities' is again too nebulous - in comparison to the careful and minute undermining of the value of the Knowle buildings and what they provide as a headquarters.
Thank you for Doc 1 - and yet it is disappointing that not more work has been carried out to provide better costings for these 'surgeries'.

5. This is nevertheless relevant: To what extent did the political leadership at the District Council push their own agenda against the wishes of staff? Statistical evidence is crucial in any decision-making process - and comparison over a period of time invaluable.

6. As ever, the District Council removes information it considers 'commercially confidential' - the option is always to limit the amount of information available to the public, contrary to the spirit of the FOI Act. It is precisely the detail of 'land and property valuations and estimated construction costs' which would facilitate informed public debate - which the District Council seems determined to avoid if not actively hinder.

7. The District Council's 'qualified consultants' are working to a brief provided by their client; this is very different to information provided by the market.

8. 'Future publication' would translate as 'once it is impossible to challenge decisions made due to the realities on the ground'.

9. Again, in order to challenge the District Council's policing of its own 'views' on confidentiality, one has to go through the time-consuming process of asking for an internal review - then approaching the Information Commissioner's Office.

10. The fact that we must await the decision of the Information Tribunal made me delay my answer to this series of responses to my latest FOI requests in the first place.

11. The Kensington Taylor costs are not part of the current project management costs: I understood that KT no longer work for the District Council.

12. Again, disappointing.

13. Interestingly, the 'comments and opinions' are 'those of Kensington Taylor': when a consultant does not deliver exactly to the requirements of its client, then, these 'opinions' can be discounted.

14. Nevertheless, I would like to know what overlap there would have been if any; to what extent Kensington Taylor took the work of Alder King into account; how the District Council compared the two reports; etc - this is what I meant by 'transformation'.

15. How standard is this procedure by the District Council to take on a consultant without a contract?
Nevertheless, thank you for the brief at Doc 5.

16. Thank you for Doc 6.

17. Thank you.

18. Thank you.

Whilst I appreciate that 'a huge amount of time and effort has gone into providing this response', I can only conclude that this is 'partially successful'.

I would therefore like to request an internal review.

I look forward to hearing from you.

Yours sincerely,

Jeremy Woodward

Dear Ms Symington,
It is now the end of July and I did ask for an internal review to be carried out on the requests below in March.
I would be grateful if you could at least let me know as to how this is proceeding.
With best regards,
Jeremy Woodward

Kate Symington, East Devon District Council

My apologies for the delay Mr Woodward. I will check on progress and respond to you as soon as possible.

Regards

Kate

Mrs Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

show quoted sections

Henry Gordon Lennox, East Devon District Council

Mr Woodward

 

My apologies for the delay in responding to your request for an internal
review.

 

I will deal with each of your points in turn below. Your comments are in
bold text, following by our response. This includes your original question
and our response and then your further questions and our responses.

 

1.       I would be grateful if you could remind me of the costs for the 
proposed new-build headquarters at Heathpark, Honiton, which I understand 
has been made publicly available

This information has not been made publicly available and is exempt from 
disclosure under Regulation 12(5)(e). It is still the Council’s view that 
the public interest in maintaining this exemption outweighs the public 
interest in disclosing the information. It is our intention to publish 
this information once its commercial confidentiality has reduced and at
an  appropriate project milestone. This is most likely to be the case
once  contracts have been concluded. The disclosure of this detail at this
point  in time would prejudice the commercial interests of both the
Council and  third party organisations. It would affect the bids we would
receive for  contractual work and ultimately mean that the Council’s
ability to achieve  best value for its assets or for work tendered would
be compromised. Members are fully informed about this cost detail and can
use it to inform  their decision-making. These Members are elected by the
public in order to  represent their views.

 

The District Council has provided large amounts of detail with regard to
the costs for the renovation/refurbishment of its headquarters at Knowle:
it did not consider this to be 'commercially confidential'. The disclosure
of the equivalent costs for the proposed new headquarters, including the
cost of building and of maintaining it, would enable a proper comparison
of options and allow for transparent and public debate.

In terms of specific costs for the new-build office in Honiton, as
advised, the disclosure of budgets at this point in time could seriously
compromise the council’s ability to secure best value for its assets and
for work to be tendered. In essence, third parties could use this
information to inform / guide their tender, which may result in the
Council not achieving best value. It is important to remember that the
report to Cabinet of 11^th March relied on projections for construction
and operating costs which were independently audited and found to be
sound.

 2.      What work has been carried out by the District Council to 
determine the value of the proposed new headquarters at Heathpark,
Honiton  once they have been built?

We will be in a better position to advise on the value once a design has 
been prepared and accepted.

It is difficult to understand how the District Council can 'decide' to
sell its old headquarters before at least an approximate costing has been
carried out, including outline design.

As advised, the public has headline cost figures and our members have been
given detailed and independently tested estimates of projects costs.
Detailed costs for the new building will follow when a design has been
prepared and accepted. We are currently awaiting the conclusion of the
designers procurement process. Once consultants have been appointed and we
have prepared an acceptable design, it will be robustly priced. This
information will be disclosed in line with all other project documentation
once it is no longer considered to be commercially confidential. An
estimated market value figure of £3.25m was given for the new office at
Honiton and this is set out in the Cabinet report of 11^th March 2015
(paragraph 2.5) and was provided by a chartered surveyor.

 

3. What is the estimated value of the current East Devon Business  Centre
at Heathpark, Honiton?

The Asset Valuation for the EDBC dated 1/4/10 was £369,000 for the land 
and £681,000 for the building. The valuation is based on the RICS 
Valuation Standards and those required  by the Chartered Institute of 
Public Finance and Accountancy for capital accounting purposes.  The 
valuation will therefore not necessarily reflect what one would expect to 
achieve if the property was sold on the open market or alternative use 
value. Asset valuations are undertaken on a 5 year rolling programme and 
therefore the Business Centre will be re-valued this year.

 

Is my understanding correct that a new asset valuation is expected on 1st
April 2015?

An asset valuation for the business centre will be carried out this year.

 

4.      I would like to know what cost-analysis has been carried out and 
what figures are available concerning the Council’s stated aim of 
providing one-stop-shops/surgeries/accessible presence throughout the 
district.

We have surgeries operating across the district and we operate these
based  on demand, using our systems thinking principles. When we have
offices in Exmouth and Honiton this will change the pattern  of demand and
so, just as we do now, we will review things on a dynamic  basis so that
we continue to meet customer needs. Given that we are moving  out of
Sidmouth, it is very likely that demand will require us to operate  a
surgery here. Doc 1 (attached) is a paper which was put together when we
were looking at  Skypark and this outlines where we operate surgeries and
how we imagine we  might want to expend these but our approach will always
be to use demand (evidence) rather than to make assumptions. Advanced ICT
facilities mean that our officers can increasingly work in a  more mobile
way both around the district and within customers’ own homes. Our
surgeries generally take place in existing facilities such as Town  Halls.

 

This sounds as if the District Council's 'ad-hoc' approach of 'wait and
see' what the 'demand' is has actually not allowed for solid cost
calculations of any future 'surgery' provision. To talk about 'advanced
ICT facilities' is again too nebulous - in comparison to the careful and
minute undermining of the value of the Knowle buildings and what they
provide as a headquarters.

Thank you for Doc 1 - and yet it is disappointing that not more work has
been carried out to provide better costings for these 'surgeries'.

I refer to your later request ref: 101000371981 which provides further
detailed information about surgeries/hubs and trust you now have all you
need in this respect. I confirm that all information held in relation to
this question has  been provided.

 

5.      I would like full access to all of the Accommodation 
Questionnaires for each service

These questionnaires are no longer held. We would not be seeking to make 
decisions or to rely on information which is now 7 years old and not 
reflective of the current position.

 

This is nevertheless relevant: To what extent did the political leadership
at the District Council push their own agenda against the wishes of staff?
Statistical evidence is crucial in any decision-making process - and
comparison over a period of time invaluable.

I confirm that the requested detail is not held.

 

6.      I would like to have access to the full report to the executive 
board dated 14th July 2010.

This report is available here
[1][1]http://www.eastdevon.gov.uk/relocation_r....
We have reviewed the redactions in this report and note that the redacted 
information remains commercially confidential. The redacted detail 
includes land and property valuations and estimated construction costs.
It  is exempt under Regulation 12(5)(e) and the Council considers it is
in  the public interest that the exemption be maintained. The redactions
will  be removed once commercial confidentiality has reduced and at an 
appropriate project milestone.

 

As ever, the District Council removes information it considers
'commercially confidential' - the option is always to limit the amount of
information available to the public, contrary to the spirit of the FOI
Act. It is precisely the detail of 'land and property valuations and
estimated construction costs' which would facilitate informed public
debate - which the District Council seems determined to avoid if not
actively hinder.

This report is now available (with no redactions) online here
[2]http://eastdevon.gov.uk/media/1165597/2-....

 

7.      How exactly has the Council come to the conclusion that the 
existing buildings at Knowle are unsuitable?

The documents here [2]
[3]http://www.eastdevon.gov.uk/relocation_r...
address this point. We employ suitably qualified consultants to carry out 
this important work rather than relying upon market research.

 

The District Council's 'qualified consultants' are working to a brief
provided by their client; this is very different to information provided
by the market.

You do not state what further information you need here – your opinion is
noted.

 

8.      I would like to have access to the complete budgetary 
considerations

The Cabinet reports here [3]
 [4]http://www.eastdevon.gov.uk/relocation_r...
 and here [4]
[5]http://new.eastdevon.gov.uk/media/526937...
provide as much detail as we are able to disclose publicly at this point 
in time. As explained, the commercially confidential detail is exempt 
under Regulation 12(5)(e) and the reports, in full, are intended for 
future publication.

 

'Future publication' would translate as 'once it is impossible to
challenge decisions made due to the realities on the ground'.

Again, I would refer you here to our project document archive and confirm
that further documents will be on line in the next week to 10 days and
that a third tranche will follow as soon as possible thereafter.

 

9.      I would like a copy of the masterplan

The East Devon Office Relocation Comparative Study is attached as Doc 2.
Certain sections of this document have been redacted under Regulation
 12(5)(e) (commercial confidentiality). It is still the Council’s view
that  the public interest in maintaining this exemption outweighs the
public  interest in disclosing the information. The document includes site
and  construction values which should remain commercially confidential at
this  time.  Again, this information will be published at an appropriate
project  milestone.

 

Again, in order to challenge the District Council's policing of its own
'views' on confidentiality, one has to go through the time-consuming
process of asking for an internal review - then approaching the
Information Commissioner's Office.

This report is available in our project document archive.

 

10.   I would like full access to the complete office re-location action 
points of the office accommodation working party held on 19th October.

The minutes and action points arising from these meetings are exempt from 
disclosure under Regulation 12(4)(e). In seeking to rely on this 
exception, we are mindful of the view of the Information Commissioner in 
decision notice FS50498100 (March 2014). Although 11 months has passed 
since this decision notice was made, we are of the view that the key
point  of internal communications and the importance of the private
thinking  space of the authority remain pertinent. It is still the
Council’s view  that the public interest in maintaining this exemption
outweighs the  public interest in disclosing the information. The project
is still very  much live and the minutes also make up part of our evidence
in the  on-going appeal to the First Tier Tribunal (to which you are a
party) and  it would therefore not be appropriate to disclose this detail
at this  point in time.

 

The fact that we must await the decision of the Information Tribunal  made
me delay my answer to this series of responses to my latest FOI requests
in the first place.

The minutes are now available in our project document archive
[6]http://eastdevon.gov.uk/council-and-demo....

 

11.   I would like to know how Kensington Taylor refreshed their costings.

These are project management costs which are revised and updated as the 
contract progresses.

 

The Kensington Taylor costs are not part of the current project management
costs: I understood that KT no longer work for the District Council.

Your point is noted. No further information has been requested.

 

12.   I would like to know exactly how the proposed development options 
for the existing Knowle site identified Summer 2010 were identified.

This document is attached as doc 3 . It is now 5 years old and, whilst it 
does not inform current decision-making, there have been some figures 
redacted from this report which remain pertinent to on-going land and 
property valuations and which therefore remain commercially confidential.

We will be publishing this detail at appropriate project milestones once 
commercial confidentiality has reduced. Please note that this report 
refers to an appendix 3. This appendix is not held by the Council and 
Alder King have provided us their copy of the report which also excludes 
an appendix 3. This is not an omission, it is information which is no 
longer held.

 

Again, disappointing

This document is now published, in full, on our website
[7]http://eastdevon.gov.uk/council-and-demo....

 

13.   I would like to have full access to any other documentation which 
Kensington Taylor prepared for and presented to the Council.

Please see (9) above. Also attached is the sequential test report
produced  by KT with some redactions for commercially confidential
information. This  includes references to weaknesses identified with some
sites which could  affect their market value. Please note that all
comments and opinions  expressed in this report were those of Kensington
Taylor at that point in  time. In addition, the following documents are
available with the planning  application submitted for the Knowle at [5]
[8]www.eastdevon.gov.uk. These include:

 

Design and Access Statement

Waste management plan

Site maps

Heritage Statement

Statement of community involvement

 

Interestingly, the 'comments and opinions' are 'those of Kensington
Taylor': when a consultant does not deliver exactly to the requirements of
its client, then, these 'opinions' can be discounted.

Your comment is noted.

 

14.   I would like full access to the documentation giving the process of 
transformation from Alder King to Kensington Taylor.

There was no “transformation” from Alder King to Kensington Taylor. These 
were two separately commissioned pieces of work.

 

Nevertheless, I would like to know what overlap there would have been if
any; to what extent Kensington Taylor took the work of Alder King into
account; how the District Council compared the two reports; etc - this is
what I meant by 'transformation'.

As advised, these were two separately commissioned pieces of work and no
information is held in relation to this question.

 

15.   What were the specific procedures for concluding the Alder King 
contract?

We never entered into a contractual relationship with Alder King and no 
information is held in this respect. A copy of the consultants’ brief is 
attached as Doc 5 which outlines our requirements from the preferred 
consultant at that time.

 

How standard is this procedure by the District Council to take on a
consultant without a contract?  Nevertheless, thank you for the brief at
Doc 5.

Information provided and no further detail held.

 

16.   What were the specific procedures for the granting of a contract to 
Kensington Taylor?

A copy of our contract with Kensington Taylor is attached as Doc 6

 

Thank you for Doc 6.

No further action needed.

 

17.   Which consultants under the Knowle office review were instructed to 
carry out a review of the Council’s main administrative centre?

Alder King (see point 15) above.

 

Thank you

No further action needed.

 

18.   Who were the consultants charged with carrying out the Knowle
office  review?

Davis Langdon

 

Thank you

No further action needed.

 

I hope this has clarified things for you and that you will find our
project document archive to be helpful. It is our intention to continue to
update information and to publish as soon as it is appropriate to do so.

 

If you remain dissatisfied with our handling of your request, please refer
your complaint to the Information Commissioner at [9]www.ico.gov.uk

 

Yours sincerely

 

 

 

Henry Gordon Lennox

Monitoring Officer

East Devon District Council

Tel: 01395 517401

Ext: 2601

Email: [email address]

 

 

 

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References

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9. http://www.ico.gov.uk/

Dear Mr Gordon Lennox,
Again I find myself disappointed: I shall be sending you a more complete reply shortly.
Yours sincerely,
Jeremy Woodward

Dear Mr Gordon Lennox,

My first question would be:

In the Davis Langdon report from June 2013, there is a lengthy 'Extract from Overview Programme Rev O': http://eastdevon.gov.uk/media/1228687/26...

Could you confirm the updated Gateway Milestones for this aspect of the project?

Thank you.

Yours sincerely,

Jeremy Woodward