Academic Chemistry Workload Modelling

Mr O'Neill made this Freedom of Information request to De Montfort University

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Dear De Montfort University,

I am writing to you under the Freedom of Information Act 2000 to request the following information from the University regarding the workload allocation models and tariffs used to model the workload of your academic Chemistry staff:

1. What activities are recognised by the workload model for Chemistry staff?
2. What tariffs are associated with each activity (i.e. how much time is allocated for each activity) for Chemistry staff?
3. How is the total workload of a member of Chemistry staff modelled (i.e. what protocol is used to combine tariffs)?
4. What formal guidance is given to managers relating to the link between contracts of employment and the calculated workloads of Chemistry staff? In particular:
(a) What are the maximum and minimum permissible tariffed workloads for a member of staff in a full-time role?
(b) What are the broad subcategories of activity (such as Teaching or Research) recognised in academic roles?
(c) What is the division of total workload between these subcategories in contracts of employment (e.g. 40% Teaching, 60% Research)? How does this division relate to modelled workload?
(d) How are part-time contracts modelled differently to full-time contracts?
(e) What is the intended relationship between modelled workload and true workload? (e.g. modelled workload is expected to be 20% less than true workload, or to match true workload, or to exceed true workload by 20%)

Please provide information in the form of a Microsoft Word document in either the .doc or .docx format.

If it is not possible to provide the information requested due to the information exceeding the cost of compliance limits identified in Section 12, please provide advice and assistance – under your Section 16 obligations – as to how I can refine my request to be included within the scope of the Act.

In any case, if you can identify ways that my request could be refined please provide further advice and assistance to indicate this.

I look forward to your response within 20 working days, as stipulated by the Act.
If you have any further queries please don’t hesitate to contact me, and I will be happy to clarify what I am asking for.

Yours faithfully,

Mr O'Neill

Freedom Of Information, De Montfort University

Dear Requester

 

During the unprecedented challenges of the coronavirus (COVID-19)
pandemic, while De Montfort University will make every effort to comply
with the timescales of the Freedom of Information Act 2000, the General
Data Protection Regulation, and the Data Protection Act 2018, it may be
necessary to temporarily divert resources to support the welfare and
safety of staff and students, and away from the University’s compliance
and information rights work, and this may impact our response times.

 

We apologise for any impact this may have, but this is a challenge many
organisations will face at the moment and one the Information
Commissioner’s Office have recognised.  The Information Commissioner’s
Office have advised:

 

We can’t extend statutory timescales, but we will tell people through our
own communications channels that they may experience understandable delays
when making information rights requests during the pandemic.

 

The Information Commissioner’s Office have provided additional information
[1]here

 

FREEDOM OF INFORMATION ACT 2000

 

Thank you for your request submitted under the Freedom of Information Act.
Unfortunately we cannot currently process this as a Freedom of Information
request as you have not provided us with enough information. Specifically
with regard to your name.

 

Section 8(1) of the Freedom of Information Act (FOIA) sets out the
criteria for making a valid request.  Section 8(1)(b) states that that a
request must include the name of the applicant and an address for
correspondence. 

 

The Information Commissioner's Office guidance states the following;

 

For a request to be valid, the requester must provide enough of their real
name to give anyone reading that request a reasonable indication of their
identity

 

And specifically:

 

Requests made through the whatdotheyknow.com website will be valid,
provided the requester supplies their real name and describes the
information concerned

 

The Information Commissioner’s Office guidance on what makes a valid
request can be found [2]here

 

De Montfort University confirms that it recognises the requirements of the
Freedom of Information Act, and applies the guidance issued by the
Information Commissioner’s Office.

 

We will be unable to process your request under the Freedom of Information
Act until you have provided a valid name.

 

In order to ensure a prompt response to any communication, please ensure
that any further emails are copied to [3][De Montfort University request email].

 

Yours sincerely,

 

 

Michael Davies

 

Information Governance Officer

Governance and Legal

 

DE MONTFORT UNIVERSITY

Trinity House

The Gateway

Leicester

LE1 9BH

T: +44 (0)116 250 6513

E: [4][email address]

W: dmu.ac.uk

 

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Dear Freedom Of Information,

Thank you for your message.

I believe my (real) surname fulfills both S. 8(1b) of the Act, and therefore continue to look forward to your response within the statutory limit.

As you may be aware, this position is wholly in line with the ICO guidance on a ‘real name’, which states:

“Any variation of the requester’s title or first name combined with their surname (e.g. Mr Smith or John Smith) will be sufficient to meet this requirement. However, a first name or surname provided in isolation, or a set of initials, will not.”

[https://ico.org.uk/media/for-organisatio...

Yours sincerely,

Mr O'Neill

Freedom Of Information, De Montfort University

Dear Mr. O’Neill

 

During the unprecedented challenges of the coronavirus (COVID-19)
pandemic, while De Montfort University will make every effort to comply
with the timescales of the Freedom of Information Act 2000, the General
Data Protection Regulation, and the Data Protection Act 2018, it may be
necessary to temporarily divert resources to support the welfare and
safety of staff and students, and away from the University’s compliance
and information rights work, and this may impact our response times.

 

We apologise for any impact this may have, but this is a challenge many
organisations will face at the moment and one the Information
Commissioner’s Office have recognised.  The Information Commissioner’s
Office have advised:

 

We can’t extend statutory timescales, but we will tell people through our
own communications channels that they may experience understandable delays
when making information rights requests during the pandemic.

 

The Information Commissioner’s Office have provided additional information
[1]here

 

FREEDOM OF INFORMATION ACT 2000

 

Thank you for your email request below.  Please accept my apologies for
the confusion over the name details supplied.

 

Your request is being considered and if the information is held you will
receive the information requested within the statutory timescale of 20
working days as defined by the Freedom of Information Act 2000, subject to
the information not being exempt.

 

If the time taken to meet your request is likely to exceed 18 hours, we
will contact you and ask you amend your request to bring it below this
time limit. We will assist you with suggestions of how this might be
achieved.

 

I may also contact you if the request needs to be clarified; this is to
ensure that we provide you with the information you require.

 

Please note that some information you have requested may not be provided
to you; this will only be information that can be withheld by law.  In
most cases the reasons will be explained to you along with your copy of
any information that can be released to you.

 

In order to ensure a prompt response to any communication, please ensure
that any further emails are copied to [2][De Montfort University request email].

 

Yours sincerely,

 

 

Michael Davies

 

Information Governance Officer

Governance and Legal

 

DE MONTFORT UNIVERSITY

Trinity House

The Gateway

Leicester

LE1 9BH

T: +44 (0)116 250 6513

E: [3][email address]

W: dmu.ac.uk

 

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Freedom Of Information, De Montfort University

3 Attachments

Dear Mr. O’Neill

 

FREEDOM OF INFORMATION ACT 2000-INFORMATION REQUEST

 

During the unprecedented challenges of the coronavirus (COVID-19)
pandemic, while De Montfort University is making every effort to comply
with the timescales of the Freedom of Information Act 2000, the General
Data Protection Regulation, and the Data Protection Act 2018, it has been
necessary to temporarily divert resources to support the welfare and
safety of staff and students, and away from the University’s compliance
and information rights work, and this has impacted our response times.

 

We apologise for any impact this may have, but this is a challenge many
organisations will face at the moment and one the Information
Commissioner’s Office have recognised.  The Information Commissioner’s
Office have advised:

 

We can’t extend statutory timescales, but we will tell people through our
own communications channels that they may experience understandable delays
when making information rights requests during the pandemic.

 

The Information Commissioner’s Office have provided additional information
[1]here

 

Your request for information has been considered under the requirements of
the Freedom of Information Act and our response is as follows:

 

As per your request, our response is provided in an attached Word
document.

 

If you have any queries please get in touch with me to discuss them. You
might like to know that the University’s website [2]www.dmu.ac.uk contains
a section on the Freedom of Information Act that lists other publications
readily available from the University under its Publication Scheme.

 

Yours sincerely,

 

Michael

 

Michael Davies

 

Information Governance Officer

Governance and Legal

 

DE MONTFORT UNIVERSITY

Trinity House

The Gateway

Leicester

LE1 9BH

T: +44 (0)116 250 6513

E: [3][email address]

W: dmu.ac.uk

 

You have the right to complain to the University about this decision.  If
you wish to do this please write to:

 

Regulations and Complaints Manager

Corporate Services

0.13 Trinity House

Leicester

Telephone (0116) 257 7694

 

If you are subsequently not satisfied with the University’s response to
your complaint you have a right of appeal to the independent Information
Commissioner.

 

The Information Commissioner’s Offices are currently closed, and therefore
unable to receive correspondence via post.  Please contact the Information
Commissioner’s Office through their [4]contact page

 

Most of the information we provide in response to Freedom of Information
Act 2000 request will be subject to copyright protection. In most cases
the copyright will be owned by De Montfort University. The copyright in
other information may be owned by another person or organization as
indicated in the information itself.

 

You are free to use any information supplied for your own use, including
for non-commercial research purposes. The information may also be used for
the purposes of news reporting. However, any other type of re-use, for
example, publishing the information or issuing copies to the public will
require the permission of the copyright holder.

 

For information where the copyright is owned by the De Montfort
University, details of the conditions of re-use can be found on our
website at [5]www.dmu.ac.uk.

 

For information where the copyright is owned by another person or
organization, you must apply to the copyright holder to obtain their
permission.

 

 

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Dear Freedom Of Information,

Thank you for such a full response under such difficult national circumstances, and for the clear communication about the (modest) delay in your response.

Yours sincerely,

Mr O'Neill