Aberystwyth University Committees

The request is waiting for clarification. If you are Mary J Ferrie, please sign in to send a follow up message.

Dear Aberystwyth University,

I write to you as the named lead manager for the University's
Publication Scheme, in accordance with the provisions of the Freedom
of Information Act. I write to request the following information:

1) How often do Committees meet?
2) How often should Committees meet?
3) How often do they actual meet?
4) Who attends? and who should attend?

This is to include Research Committees please.

In accordance with the provisions of the Freedom of Information Act, I
look forward to your early response within 20 working days.

Yours faithfully,

Mary J Ferrie BSc (Anrhydedd)/(Hons.)
Swyddog Trefnu UCU Organising Officer
Ystafell Room C63 Hugh Owen Building
Prifysgol Aberystwyth University
Ffôn/Tel No: 01970 621519
Oriau swyddfa: dydd Llun a dydd Iau – 9 y.b. tan 4.30 y.h.
Office hours are Mondays and Thursdays 9 a.m. to 4.30p.m.

Info Compliance [infstaff], Aberystwyth University

Dear Mrs Ferrie,

 

I am writing in response to your recent request for information under the
Freedom of Information Act 2000 (‘the Act’).

 

Information concerning the University’s committees can be found in the
Governance section of the University website:
[1]http://www.aber.ac.uk/en/governance/.  This section provides details of
committees, including membership, terms of reference and meeting
schedules. As an AU user, you are able to view the University Calendar,
which includes committee meeting dates, via Outlook.  Instructions on how
to do this can be found via the Information Services FAQs:
[2]http://www.inf.aber.ac.uk/advisory/faq/1...

 

Should you require anything further, please do contact me again.

 

Yours sincerely,

 

Julie Archer

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Rheolwr Cofnodion / Records Manager

Llyfrgell Hugh Owen Library

Prifysgol Aberystwyth / Aberystwyth University

Penglais

SY23 3DZ

Ffôn / Tel. (01970-62)8593

E-bost / E-mail: [3][Aberystwyth University request email]

Gwefan / Website: [4]http://www.aber.ac.uk/infocompliance/

References

Visible links
1. http://www.aber.ac.uk/en/governance/
2. http://www.inf.aber.ac.uk/advisory/faq/1...
3. mailto:[Aberystwyth University request email]
4. http://www.aber.ac.uk/infocompliance/

Dear Julie

The link to Governance does not work, could you let me know once it is amended please.

Yours sincerely,

Mary J Ferrie

Dear Julie

Could you confirm why meetings are postponed/cancelled?
We would request dates for when the Research Committee has met or will meet please.

The information sent does not answer the question of how often committees should meet and how often they actually meet and the attendance of each.

Please clarify.

Yours sincerely,

Mary J Ferrie

Info Compliance [infstaff], Aberystwyth University

Dear Mrs Ferrie,

The link is working for me, and also a colleague has confirmed that it is working. If you cannot get the link to work, might I suggest navigating from the University homepage. If you choose the 'About' option in the top right corner, Governance will be the second option in the left-hand menu.

Yours sincerely,

Julie Archer

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Rheolwr Cofnodion / Records Manager
Llyfrgell Hugh Owen Library
Prifysgol Aberystwyth / Aberystwyth University
Penglais
SY23 3DZ
Ffôn / Tel. (01970-62)8593
E-bost / E-mail: [Aberystwyth University request email]
Gwefan / Website: http://www.aber.ac.uk/infocompliance/

show quoted sections

Info Compliance [infstaff], Aberystwyth University

1 Attachment

Dear Mrs Ferrie,

 

I apologise for the delay in responding to your follow-up request.  As
stated in my previous response, the issue of how often committees should
meet is addressed in their individual terms of reference, accessible via
the Governance web pages.  The actual dates of meetings can be viewed via
the University Calendar on Outlook.

 

Meetings may be postponed for a number of reasons.  This is usually due to
the unavailability of the Chair or Clerk, but meetings are sometimes
postponed because we have received apologies which mean the meeting would
not be quorate; or because there is insufficient business to merit a
meeting. 

 

With regard to attendance, to provide this information for all University
committees would necessitate manually checking the minutes of each meeting
for each committee.  We estimate that the cost of complying with this
element of your request would exceed the appropriate limit of £450.  
Under section 12 of the Act the University is therefore not obliged to
comply with this element of your request.

 

With regard to Research Committee, please find attached a document
containing the Terms of Reference (ToR) for the Research Committee (2014)
and the revised ToR for 2015. Also included are the ToR for the subsidiary
group to Research Committee, the Research Committee Executive.

 

In 2014 the Research Committee met twice, on 17^th January and 9^th
October. It is due to meet quarterly, but meetings had to be cancelled
following unsuccessful attempts to re-schedule in April and July due to
unavailability of a suitable Chair.

 

The Research Committee Executive is due to meet in the months where no
Research Committee is scheduled, apart from in August. In 2014 the first
meeting was held on 22^nd January, following which a group, chaired by
Gary Reed and including all of the Institute Directors of Research, was
formed.  This group followed the Research Committee Executive ToR and met
in February, March, May and June last year. In October’s Research
Committee meeting, the ToR and membership of the Research Committee
Executive were revised and the new group is due to meet in February of
this year.

 

Yours sincerely,

 

Julie Archer

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Rheolwr Cofnodion / Records Manager

Llyfrgell Hugh Owen Library

Prifysgol Aberystwyth / Aberystwyth University

Penglais

SY23 3DZ

Ffôn / Tel. (01970-62)8593

E-bost / E-mail: [1][Aberystwyth University request email]

Gwefan / Website: [2]http://www.aber.ac.uk/infocompliance/

References

Visible links
1. mailto:[Aberystwyth University request email]
2. http://www.aber.ac.uk/infocompliance/