A request for information about marketing materials commissioned by Lincolnshire Partnership NHS Foundation Trust
Dear Lincolnshire Partnership NHS Foundation Trust,
1. Please provide me with an excel spreadsheet listing all of the individual small graphic design projects, printing projects, and website design/development projects invoiced to Lincolnshire Partnership NHS Foundation Trust by outside contractors/agencies/companies during the period 1st June 2012 until 30th June 2016, the amounts paid (with VAT paid where applicable), with the name of the contractor, the description of the project, and the name and contact details of the Council Officer commissioning each project.
2. Please also provide me with the guidance published by the Lincolnshire Partnership NHS Foundation Trust on how other graphic design, printing and website design/development agencies/companies in the area may tender/bid for the projects listed in 1 next time repeat contract becomesdue for tender.
Yours faithfully,
H. Hatcher
Dear Sir/Madam,
Many thanks for your email below requesting information from Lincolnshire Partnership NHS Foundation Trust.
Your request is being dealt with under the terms of the Freedom of Information Act 2000 and will be answered within twenty working days.
If you have any queries about this request, please do not hesitate to contact me.
Yours sincerely
FOI Officer
Lincolnshire Partnership NHS Foundation Trust
Trust Headquarters
Unit 8
The Point
Lions Way
Sleaford
NG34 8GG
Tel no: 01529 222200
Fax no: 01529 222224
Email: [Lincolnshire Partnership NHS Foundation Trust request email]
CONFIDENTIALITY STATEMENT
DISCLAIMER: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addessed. Therefore if the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this E-Mail is strictly prohibited. Any views or opinions expressed are those of the author and do not necessarily represent the views of Lincolnshire Partnership NHS Foundation Trust unless otherwise explicitly stated. The information contained in this E-Mail may be subject to public disclosure under the Freedom of Information Act 2000. Unless the information is legally exempt from disclosure, the confidentiality of this E-Mail and your reply cannot be guaranteed.
Dear Sir/Madam,
Thank you for your email dated 12 July 2016. We can confirm that the Trust has considered your request. However, have estimated that the time it would take to provide you with the information would exceed the appropriate limit detailed under section 12 of the FOI Act. For information, a public authority may be exempt from providing information if the time taken to deal with the request exceeds 18 hours and/or costs of £450.00
In estimating whether complying with a request would exceed the appropriate limit, Regulation 4 (3) states that an authority can only take into account the costs it reasonably expects to incur in:
• Determining whether it holds the information;
• Locating the information, or a document containing it;
• Retrieving the information, or a document containing it; and
• Extracting the information from a document containing it.
We can confirm that we do hold the information however, this is not ordinarily collated in the format that you have requested. We can confirm that to retrieve and collate it would involve an officer having to gather the information from several sources within the organisation and then manually search each Purchase Order raised, then would have to investigate it individually to identify the Information you have requested. We estimate that this would take one officer approximately 43 hours to produce. Having considered the amount of time it would take to provide you with the information, factoring in the four points above, we conclude that it would exceed the threshold of 18hours and costs of £450.00 and therefore this request will not be processed further.
If you are dissatisfied with the handling of your request, you have the right to request for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original letter and should be addressed to: FOI Department, Lincolnshire Partnership NHS Foundation Trust, Units 8 & 9, The Point, Lions Way, Sleaford, Lincolnshire, NG34 8GG. If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Kind regards
FOI Officer
Lincolnshire Partnership NHS Foundation Trust
Trust Headquarters
Unit 8
The Point
Lions Way
Sleaford
NG34 8GG
Tel no: 01529 222200
Fax no: 01529 222224
Email: [Lincolnshire Partnership NHS Foundation Trust request email]
CONFIDENTIALITY STATEMENT
DISCLAIMER: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addessed. Therefore if the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this E-Mail is strictly prohibited. Any views or opinions expressed are those of the author and do not necessarily represent the views of Lincolnshire Partnership NHS Foundation Trust unless otherwise explicitly stated. The information contained in this E-Mail may be subject to public disclosure under the Freedom of Information Act 2000. Unless the information is legally exempt from disclosure, the confidentiality of this E-Mail and your reply cannot be guaranteed.
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