A100 Medicine 2017

Tom Ferreira made this Freedom of Information request to University of Bristol

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear University of Bristol,

Please can I request the following data for the 2016 application cycle (2017 Entry) for Medicine (A100):

1) The number of GCSEs each applicant applied with, and itemised grades (e.g. 3A*s 4As 1B)
2) The predicted and achieved grades in A-levels or any relevant qualification
3) The type of school the applicant attended (i.e. State Maintained (and Grammar itemised separately), Independent etc.) at the time of GCSEs and then A-levels.
4) The 'contextual score' assigned to each applicant to show under/over-performance contextually.
5) Whether the applicant qualified for 'extenuating circumstances'.
6) The UKCAT scores in each section.
7) The outcome of the application.
8) If rejected, a generalised reason as to why.

Please ensure all information is anonymous and individuals cannot be identified from it in order to maintain this resource widely available to the public and respect anonymity.

Yours faithfully,

Tom Ferreira

University of Bristol FOI mailbox, University of Bristol

Thank you for your e-mail.  The University will endeavour to respond to
your request under the Freedom of Information Act within 20 working days.
 However, we are currently experiencing a delay in providing responses.

We are currently short staffed and have a significant backlog
of requests which we are working through as quickly as we can.  This means
that some responses may be delayed beyond the statutory 20 days.  We
apologise for any inconvenience that this may cause. We have contacted the
Information Commissioner’s Office to explain the situation.

 

We may need to ask you certain questions to clarify your request to ensure
we fully understand what information is being requested. If so, the 20
working day deadline will be calculated once we have received such
clarification. 

 

The University's A-Z index can help in locating information that is
publicly available on the University's
website: [1]http://www.bristol.ac.uk/index/

 

Our Publication Scheme is available
at: [2]http://www.bristol.ac.uk/media-library/s...

 

The Higher Education Statistics Agency (HESA) annually publish certain
data about students and higher education, and also have a bespoke data
request service: [3]https://www.hesa.ac.uk/

 

For further information about the University's FOI procedure, please
see: [4]http://www.bristol.ac.uk/secretary/foi/

References

Visible links
1. http://www.bristol.ac.uk/index/
2. http://www.bristol.ac.uk/media-library/s...
3. https://www.hesa.ac.uk/
4. http://www.bristol.ac.uk/secretary/foi/

University of Bristol FOI mailbox, University of Bristol

Dear Mr Ferreira,

 

Freedom of Information Request: A100 Admissions (FOI17-363)

 

I refer to your Freedom of Information Request received on 8^th October
2017. You requested the following information:

 

Your Request

 

Please can I request the following data for the 2016 application cycle
(2017 Entry) for Medicine (A100):

1) The number of GCSEs each applicant applied with, and itemised grades
(e.g. 3A*s 4As 1B) 
2) The predicted and achieved grades in A-levels or any relevant
qualification 
3) The type of school the applicant attended (i.e. State Maintained (and
Grammar itemised separately), Independent etc.) at the time of GCSEs and
then A-levels. 
4) The 'contextual score' assigned to each applicant to show
under/over-performance contextually. 
5) Whether the applicant qualified for 'extenuating circumstances'. 
6) The UKCAT scores in each section. 
7) The outcome of the application. 
8) If rejected, a generalised reason as to why. 

 

University’s Response

 

The 2017 admission cycle is still in process and therefore this data is
not currently held.  The admissions data will be available after the cycle
ends in December 2017.

 

Please resubmit your request in December if you still require this
information.

 

Internal Review Procedure

 

If you are dissatisfied with the handling of your request then you have a
right under Section 50 of the Act to request an internal review.  All such
requests must be sent to us within 40 days and must clearly state your
reference number and your reason for your request for an internal review. 
We will respond to your request for an internal review within 20 working
days of receipt.

 

Your request for an internal review should be sent to:-

 

Director of Legal Services,

Secretary’s Office,

University of Bristol,

Senate House,

Tyndall Avenue,

Bristol,

BS8 1TH

 

Or you can email your request to [University of Bristol request email],
quoting your FOI reference number at the head of this letter.

 

Information Commissioners Office

 

Should you remain dissatisfied with the final outcome of the internal
review then you may apply directly to the Information Commissioner (the
“ICO”) for an independent review.  The ICO is the Government’s Independent
Body responsible for overseeing the Freedom of Information Act 2000, the
Data Protection Act 1998 and The Environmental Information Regulations
2004.

 

Please note the ICO will only review cases that have exhausted the
University’s internal review procedure. All correspondence to the ICO must
quote the University’s reference number and your reasons for your appeal. 
The ICO’s contact details are as follows:-

 

The Information Commissioners Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF.

 

More information can be found at the ICO’s website
at [1]http://www.ico.org.uk

 

Kind Regards

 

Freedom of Information Team

University of Bristol

References

Visible links
1. http://www.ico.org.uk/

Dear University of Bristol FOI mailbox,

I requested the information for 2016 admission cycle (2017 entry). Please provide.

Yours sincerely,

Tom Ferreira

University of Bristol FOI mailbox, University of Bristol

Dear Mr Ferreira,

 

We apologise for the delay in providing our response.  We currently have a
significant backlog which we are working through as quickly as we can.  We
have contacted the Information Commissioner’s Office to explain the
situation.

 

It seems there is some confusion about the cycles. I have been in contact
with the relevant department and they have advised me that the admissions
cycle which started in September 2016 and ended with entry in September
2017 is the 2017 cycle.  This information will be available in early
December. If you would like information for the previous admissions cycle
which started in September 2015 and ended with entry in September 2016
please let me know.

 

In order to retrieve the information requested some clarification is
necessary. In relation to question 4 "contextual score" is not a phrase we
are familiar with. Can you let us know what information you are seeking
here please?

 

Your request will be placed on hold until the clarification is received.
If we do not hear from you within 20 working days the request will be
closed. 

 

Kind regards

 

FOI Team

--------------------------------------------------------------------------

From: Tom Ferreira <[FOI #436942 email]>
Sent: 26 October 2017 10:11:35
To: University of Bristol FOI mailbox
Subject: Re: Freedom of Information Response - FOI17-363
 
Dear University of Bristol FOI mailbox,

I requested the information for 2016 admission cycle (2017 entry). Please
provide.

Yours sincerely,

Tom Ferreira

show quoted sections

Dear University of Bristol FOI mailbox,

Thank you for getting back to me.

Ignore the 'contextual score'; upon further research I have seen Bristol offers contextual offers based on externuating circumstances criteria.

I will wait until December for your reply. If possible, could you perhaps then provide me with both sets of data? As in the same data nut for 2016 as well as 2017 admission cycles.

Thank you in advance.

Yours sincerely,

Tom Ferreira

Dear University of Bristol FOI mailbox,

This is now long overdue. A response should have been made on the 28th of October. It is now the 30th of January. Please update me.

Yours sincerely,

Tom Ferreira

University of Bristol FOI mailbox, University of Bristol

Dear Tom,

I'm very sorry about the long delay. The staff member who was handling your request has been absent for an extended period and as a result we are have a significant backlog of requests. They are due back next week so we will start to address this. I can see that there are still some discussions required about the final response to your request but will prioritise it once we have the capacity to start clearing the backlog.

I appreciate that this isn't acceptable and I ask for you to bear with us for another couple of weeks.

Kind regards,

FOI Team

show quoted sections

University of Bristol FOI mailbox, University of Bristol

Dear Mr Ferreira,

 

Freedom of Information Request: (FOI17-363)

 

I refer to your Freedom of Information Request received on 8^th October.
 We apologise for the delay in providing our response.  We have a
significant backlog, which we are working through as quickly as we can. 
We have contacted the Information Commissioner’s Office to explain the
situation.

 

Your Request

 

Please can I request the following data for the 2016 application cycle
(2017 Entry) for Medicine (A100):

1) The number of GCSEs each applicant applied with, and itemised grades
(e.g. 3A*s 4As 1B) 
2) The predicted and achieved grades in A-levels or any relevant
qualification 
3) The type of school the applicant attended (i.e. State Maintained (and
Grammar itemised separately), Independent etc.) at the time of GCSEs and
then A-levels. 
4) The 'contextual score' assigned to each applicant to show
under/over-performance contextually. 
5) Whether the applicant qualified for 'extenuating circumstances'. 
6) The UKCAT scores in each section. 
7) The outcome of the application. 
8) If rejected, a generalised reason as to why.

 

Clarification received:

Ignore the 'contextual score'; upon further research I have seen Bristol
offers contextual offers based on extenuating circumstances criteria. 

provide me with both sets of data? As in the same data nut for 2016 as
well as 2017 admission cycles. 

 

University’s Response

 

Further to Section 1 of the Freedom of Information Act 2000 (the “Act”) we
confirm that the information requested is held by the University of
Bristol (the “University”) however some of the information is exempt from
disclosure under section 12 and section 40 of the Act.

 

We are unable to provide a line by line analysis for each applicant as it
could be possible to identify the individuals concerned. The information
requested in questions 1, 2 and 6 is exempt from disclosure under Section
40 (2) of the Act -third party personal information. This is an Absolute
exemption therefore there is no requirement to conduct public interest
test. Any information is exempt from disclosure under the Act if it
relates to or is supplied by another individual and disclosure of that
information would contravene any of the principles of the Data Protection
Act (1998). Regarding the UKCAT score the 2017 cycle was the first where
we used UKCAT, therefore there is no data held for 2016.

 

* The type of school the applicants attended:

 

Type 2016/17 2017/18
Academy 727 718
Comprehensive 385 416
Grammar 166 149
Independent 731 703
Sixth form 356 312
Other/Not applicable 1726 1276
Unknown 1 2

 

* Extenuating Circumstances and Reason for Unsuccessful application:

 

To ascertain which applicants qualified for extenuating circumstances and
the reason an application was unsuccessful would involve manually
reviewing all the applications. As such, this information is exempt
from disclosure as the cost of providing you with the information is above
the amount to which we are legally required to respond i.e. the cost
of locating and retrieving the information exceeds the “appropriate level”
as stated in the Freedom of Information (Fees and Appropriate
Limit) Regulations 2004. It is estimated that it would cost considerably
more than £450 to comply with your request.  Consequently, the University
is not obliged to comply with your request. In accordance with the Act,
this represents a Refusal Notice for your request.

 

* Outcome:

 

Outcome  2016/17 2017/18
Not shortlisted/No offer 3402 2557
Offer Received 694 1019
Offer Received and Conditions Met 273 316
Registered 246 274

 

Please note that some applications who originally applied for A100 may
receive an offer and/or end up registering on a different course. 

 

Internal Review Procedure

 

If you are dissatisfied with the handling of your request then you have a
right under Section 50 of the Act to request an internal review.  All such
requests must sent to us within 40 days and must clearly state your
reference number and your reason for your request for an internal review. 
We will respond to your request for an internal review within 20 working
days of receipt.

 

Your request for an internal review should be sent to:-

 

Director of Legal Services,

Secretary’s Office,

University of Bristol,

Senate House,

Tyndall Avenue,

Bristol,

BS8 1TH

 

Or you can email your request to [University of Bristol request email],
quoting your FOI reference number at the head of this letter.

 

Information Commissioners Office

 

Should you remain dissatisfied with the final outcome of the internal
review then you may apply directly to the Information Commissioner (the
“ICO”) for an independent review.  The ICO is the Government’s Independent
Body responsible for overseeing the Freedom of Information Act 2000, the
Data Protection Act 1998 and The Environmental Information Regulations
2004.

 

Please note the ICO will only review cases that have exhausted the
University’s internal review procedure. All correspondence to the ICO must
quote the University’s reference number and your reasons for your appeal. 
The ICO’s contact details are as follows:-

 

The Information Commissioners Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF.

 

More information can be found at the ICO’s website
at [1]http://www.ico.org.uk

 

Kind Regards

 

Freedom of Information Team

University of Bristol

References

Visible links
1. http://www.ico.org.uk/