Dr James Knapton
Information Compliance Officer
Mr Greg Auger
18 October 2011
Dear Mr Auger,
Your request was received on 20 September 2011 and I am dealing with it under the terms of the
Freedom of Information Act 2000 (‘the Act’). You asked:
“Please can you provide me with the following information regarding undergraduate
For each of the last four undergraduate application cycles (for typical entry in 2008 through to
2011), seperately for Home (UK) students, ‘other’ EU students and for International students:
1. The number of applications revieved through UCAS by the standard deadline for equal
consideration (15th January for most courses, but 15th October, 24th March, etc where
2. The number of offers made to applicants (of those in #1).
3. The number of students (of those in #2) who made the university their ‘firm’.
4. The number of students (of those in #2) who made the university their ‘insurance’.
5. The number of those in #3 who enrolled at the university in the Autumn.
6. The number of those in #4 who enrolled at the university in the Autumn.
7. The number of students who enrolled at the university in the Autumn, but are not included in
#1. This should include students accepted through ‘clearing’ and ‘adjustment’ and anyone else
who did not submit an application by the standard deadline referred to in #1.
Please include deferred applications in the application cycle they were submitted in, rather
than in the following cycle.
For the 2011 cycle, I appreciate definitive numbers for #5, #6 and #7 may not be known, but
please can you provide the latest estimates based on available data.
I believe this should be 84 pieces of data. I look forward to your response, which I would ask
you to provide in either plain text or an ISO standard spreadsheet document (either
The Old Schools
Cambridge, CB2 1TN
Tel: +44 (0) 1223 764142
Fax: +44 (0) 1223 332332
OpenDocument Spreadsheet ISO/IEC 26300:2006 or Office Open XML Workbook ECMA-376
I attach a table setting out the data requested for questions 1 to 5. We have supplied this table in two
formats: as a pdf document (which the University regards as the master copy of the information as it
cannot be corrupted in transmission) and a MS Excel spreadsheet, which I hope meets your format
Please note that this data is not held centrally within one administrative area; applications information
is held by the Cambridge Admissions Office and admissions information is held by the Student
Statistics Office. In order to ‘marry up’ the applications and admissions information it has been
necessary to supply data by year of entry to the University rather than by year of applications cycle.
Therefore, for example, ‘2010’ refers to those students who applied by the 15 October 2009 deadline
for entry in October 2010, as well as those applicants who applied the previous year but chose to
defer entry until October 2010.
The categories of ‘Home’, ‘EU’ and ‘International’ have been determined on the basis of domicile as
declared on the UCAS application form rather than fee status as this is the most reliable and complete
dataset. An additional category of ‘unknown’ has been provided where the applicant’s domicile is not
known. Data for application and entry to the University in autumn 2011 has not been supplied
because it is not yet held in a final state. The University is not obliged under the Act to supply
estimates of information as this does not constitute recorded information held by a public authority.
With regard to question 6, no students who were holding an insurance offer were admitted by the
University during the years in questions. With regard to question 7, the University does not enter
clearing nor are places available through the adjustment period.
If you are unhappy with the service you have received in relation to your request and wish to make a
complaint or request an internal review of this decision, you should write to Dr Kirsty Allen, Head of
the Registrary’s Office, quoting the reference above, at The Old Schools, Trinity Lane, Cambridge,
CB2 1TN or send an email marked for her attention to email@example.com.
The University would
normally expect to receive your request for an internal review within 40 working days of the date of
this letter and reserves the right not to review a decision where there has been undue delay in raising
a complaint. If you are not content with the outcome of your review, you may apply directly to the
Information Commissioner for a decision. Generally, the Information Commissioner cannot make a
decision unless you have exhausted the complaints procedure provided by the University. The
Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire SK9 5AF.