Monitoring Report – Section 31 PSDS
Section 31 (S31) i.e. Grant Recipients (Local Authorities only) who received their
funding in a single payment via a Section 31 agreement. This is the
Schedule 3 Monitoring Report.
Public Sector Decarbonisation Scheme (PSDS) monitoring reports are to be provided to
Salix Finance by all S31 and non-S31 PSDS Grant Recipients on or before the date falling
5 business days after the first day of each month to Salix Finance and should contain the
following information.
Organisation name:
Devon County Council
Grant URN:
13170-CDEV05G13170V02
Month being reported on: February 2022
Original expected
31st March 2022
completion date:
1. Status of project
Please provide an update on the overall status of the project, including whether this is on
track for completion by the Grant End Date and the current delivery stage of the project.
Note these delivery stage milestones will be an oversimplification for large or complex
projects. Please summarise based on the majority of the overall project and provide
further commentary on the best and most accurate status for each element of your
project, i.e. breaking down by site or technology as appropriate, in the commentary
section below
Overall status - compared to Ahead of schedule / on track / behind schedule
the Grant End Date stated in
Behind schedule
the latest Grant Offer Letter.
Current expected
1st May 2022
completion date
Comments – where current Works have started at all sites expect Great Moor House
date differs from original
but as this is later than hoped the completion date has had
expected completion date
to be pushed back to 31st May 2022
Delivery stage reached
Y/N
Comments
If no, date expected
Pre-design stage
Y
Designs complete
Y
Out to tender
Y
Tenders complete
Y
Orders placed
Y
Works in progress on site
Y
Please specify here whether >50% of major
physical equipment has been delivered and its
installation is in progress on site.
Completed on site
N
Lucombe expected to be complete at end of April
and the rest by end of May
Final commissioning
N
See above
Please provide an updated Schedule 2 Delivery Programme including a detailed project
programme/timetable if there have been any updates, highlighting the changes you’ve
made. Please provide any further commentary/detail below:
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No changes to Schedules sent in last months report and we’re awaiting the Schedule for
Great Moor House
.
2. Highlight key risks impacting on project delivery
Please include risks that will impact on the timescales or expected spend of the project
e.g. supply chain delays to receiving equipment, DNO or planning permission delays,
impact of enabling works, access issues, that have changed or where there is further
commentary, noting the specific sites/projects affected.
Please also attach an updated full risk register, if there have been any changes.
Risk
Mitigation measures
Risk level – Date when
Include any impact on
Low/
risk is likely
completion date or project
Moderate/ to reduce
scope
High (please
see below for
further
guidance)
Works not completing by Contractors
engaged
and Low
N/A
31st May 2022
Schedule of Works show
completion prior to date
Low Risk – No significant risk or it is unlikely to impact the successful completion of
over 80% of the project(s)’ value by the planned date
Moderate Risk – The impact of the risk is not yet clear and/or mitigating actions are
likely to get the project on track to complete on time. For example:
o
The project is at risk of not completing by the planned date, however the
mitigating actions should bring this project back on track; or,
o
The project is still in project design stage; or,
o
The project is out to tender and does not yet have a contractual
completion date; or,
o
The project is being rescoped and overall compliance of the grant may be
at risk; or,
o
The project requires external consent from the DNO, planning authority or
Environment Agency and therefore the programme is not confirmed.
High Risk - Significant risks and/or issues exist that will prevent the project fully
completing by the Grant End Date, and the project does not yet have sufficient
mitigating actions in place to address these, or the project is dependent on DNO
connections that are likely to occur after the Grant End Date.
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3. Project spend to date
Please specify your project’s spend to date as evidenced in your Statement of
Expenditure, as well as your payment forecast for the remainder of the grant period and
any projected underspend.
Please only provide values for grant funding received from the PSDS. Please exclude any
funding from match funding or alternative sources.
Project spend and forecast
Value (£)
1 Total grant value
£4,128,453.88
2 Spend to date
£285,657.83
3 Spend forecast
Awaiting final Schedule of Payments
a. February 2022
b. March 2022
c. April 2022
d. May 2022
e. June 2022
This should be the total of rows 2 and 3a-e.
4 Total
This should be equal to row 1 if all your grant
will be spent.
This should reflect the difference between row
5 Projected underspend
1 and 4.
* Please note project extensions past 31st March 2022 are only available upon
submission of a Change Request Form and the demonstration that the project meets
certain criteria. Please speak to your Relationship Manger if your project is at risk of not
completing by 31st March 2022.
4. Internal governance
Please provide update of project governance processes, including details of the project
management team, senior involvement and project boards:
Nothing to report
5. Project approvals
Please indicate any key approvals relating to the project
e.g. senior approval, contract
approval, planning and/or DNO approval etc.
Approval being sought
Date expected Date received
N/A
6. Conditions update
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Include progress updates on any outstanding conditions within your GOL. Please note
how you are progressing in satisfying these conditions and any issues in meeting the
deadlines agreed. If you have provided information to satisfy a condition please include
the date this was sent in the comments field.
Condition
Date expected to be Progress in satisfying
provided to Salix
condition / comments
N/A
7. Status of Heat Decarbonisation Plan (Applicable for Grant Recipients who
received this as a condition of their grant funding)
Highlighting progress made on the development of a Heat Decarbonisation Plan.
Please include any details of internal sign-off and steps that have been taken to date to
generate this plan, as well as any delays to providing the report.
N/A
8. Update on jobs being supported
Please provide details of [the number of external staff e.g. contractor/consultant staff
working on the project / the number of full-time equivalent jobs supported by the
project]
Total number of jobs expected to be
72
supported throughout project
Total jobs supported to date
6
9. Any other relevant information
Highlighting any further updates e.g. changes in Authorising Official and key personnel.
In the event that the below scenarios arise, you need to report by exception within 3
business days:
•
Changes in cost > 10%
•
Changes in scope (technologies)
•
Delayed > 3 months
•
Project, or elements of a project, no longer able to proceed, detailing any
reasons for the decision
Note that your Salix contact will advise on the formal process to make change requests.
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